Having a backyard wedding at home can be very sentimental and comfortable. But it can also be a logistical nightmare if you don’t carefully plan all the details in advance and hire a team of vendors who can execute your vision. It’s unlikely that your home has been host to a grand affair with over 100 people, a large wait staff, and dozens of cars to find parking for. Can the kitchen cook up enough food for all of your guests? Can the bathrooms handle all those people over four to six hours? Can you fit everyone in your dining room or living room? Is the ground level or do you need to build a floor and erect a tent?
Here are 18 things to think about when deciding to have, and planning, a backyard wedding.
Before deciding on having a backyard wedding, take a good look at the yard and determine how many people you can comfortably fit in it. Will you be having a seated meal, buffet, or serve food cocktail-style? The format will help you configure the yard’s layout – tables, chairs, and dance floor – which will aid you in planning a final headcount. If you plan on using some of the house too, figure out which part of the wedding will take place indoors, and if you can accommodate everyone. You don’t want to pack them in, so to speak. It’s your wedding, not a rock concert. If you think it may be tight, cut the guest list to make sure that everyone can fit.
There are many logistics involved with a backyard wedding that are not when getting married at a catering hall, hotel, or similar venue. Some of the additional to-do’s will include removing furniture, adding rentals for a wide variety of items from tables and chairs to tableware items and lighting fixtures, generators, bathrooms and even building a kitchen for the catering staff. Have the assistance of a professional who won’t miss a beat in ensuring that your backyard wedding goes off without a hitch, because she understands the difference in logistics, knows the right vendors to hire and can guarantee that everyone has a great time without damaging your home.
Unless you are having a very intimate backyard wedding reception, where everyone can sit around the patio table, you’ll most likely need to rent plates, cutlery, glassware, napkins, as well as tables and chairs. You can work with a rental company directly or through your wedding planner or caterer. Before you sign the contract, make sure you have reviewed the meal in detail with the caterer so you know exactly which tableware pieces you will need, such as salad plates, soup bowls, oyster forks in addition to a dinner plate, dining fork, knife and teaspoon. Beyond the meal, you may want to rent lounge-style seating for cocktails or dessert on the lawn, standing umbrellas for shade if your wedding will be in the daytime, or specialty lighting, such as a chandelier or lanterns. If you plan on having guests in your home, you may want to store your own furniture and rent seating options that will comfortably fit everyone.
Landscaping and Grounds
Call your gardener, or ask your florist, to clean the yard – front and back – to make sure the lawn is picture-perfect and update any shrubberies and bushes that have seen better days. If you want to replant, you will have to make a landscaping plan months in advance of the wedding date. If the ground is uneven or slopes, a floor may need to be erected so that dining tables and a dance floor can be placed safely.
Some religious officiants insist on marrying couples in a house of worship. Have a conversation with your officiant about his or her feelings about performing a wedding at home. If he or she won’t be able to perform your ceremony, ask if he can recommend someone who will. Or search for officiants (both religious and nonreligious) in the WeddingWire Vendor Directory to find someone in your area.
Just because you’re inviting friends and family to your home to celebrate your backyard wedding that doesn’t mean you’re okay with them giving themselves a private tour of the house. Place a decorative ribbon across entrances or staircases, with or without a friendly “Do Not Enter” message to discourage anyone from exploring. If you’re hosting your wedding entirely outside (and are renting portable bathrooms), you can keep everyone out of the house by locking the doors or hiring security.
It’s unlikely that your bathrooms (or septic tank) can handle all of your wedding guests, so you should rent portable bathroom facilities for your wedding day. There are upscale bathrooms that come with vanities, private stalls with sinks, hot water and air conditioning. These are not the port-o-potties you’d find at a park. You can also add a personal – or homey – touches with decorative signage, small flowers on the vanity, framed photos and toiletries.
If you expect your guests to drive to your backyard wedding, check what the local laws are for parking on the street. You may want to hire a valet service so your family and friends aren’t driving around the neighborhood looking for a spot. If there’s a parking lot nearby, possibly one owned by a community center or a church, ask them if you can rent it (or make a donation) and use it for the hours of your wedding – either for guests to park themselves, or for the valet service to use. If there is a lot nearby you can also arrange for a shuttle service for guests to and from the wedding.
Rain or shine you should rent tents to protect guests from the weather. A sunny day can be unbearably hot, and rain or wind can be the uninvited guest that ruins your big day. There a variety of tents you can rent – with walls or without, clear tents, with “windows” – so do your research and find a style that fits both the grounds of your home and your vision. If you don’t want to go the tent route, place one on hold anyway, in case the forecast calls for rain. You don’t want to need one at the last minute and not be able to get it.
This is a super-important part of backyard wedding planning: Check with your homeowner’s association and local government as to what permits you may need to have a backyard wedding, and ask about any ordinances too. There may be laws about how late you can have music blasting from the DJ’s speakers, or parking regulations for commercial vehicles on your street. Apply for permits as soon as you decide to get married at home so that you don’t plan most of it only to find out that a legal hiccup can cause you to change your plans at the last minute.
Generators and Lighting
It’s unlikely that your home’s outlets can power up all the lights, AV equipment and appliances that will be in use on your wedding day. Make sure you rent generators to ensure that the power doesn’t go out in the middle of the wedding’s setup or during the festivities. You’ll also need to bring in lighting if your celebration will go on past sunset. You can rent standard lights for service areas so your vendors can see what they’re doing, and more stylized ones for the ceremony and wedding reception. Crystal chandeliers, string lighting, pin spots and custom fixtures are a few lighting options you can choose from. Candlelight may seem romantic but it’s not always bright enough or safe. Some towns prohibit open flames. As your local officials what the rules are for open flames before buying dozens of candles.
Talk to your caterer and find out if they will cook the wedding menu off-site and warm dishes up at your home, or if they will need a full kitchen – complete with refrigerators, stoves, ovens, prep-tables, etc – to be erected on site cook each course. If it’s the latter, they’ll need a tent to protect workers and the food from the elements and space on your property to prepare and cook everything.
Any style wedding cake will do for a backyard wedding, but remember that buttercream icing will sweat and even melt in the sun. If you opt for a buttercream-iced cake, keep it out of the sunlight, either under a tent or in the house until it’s time to be cut.
Take a page from Chelsea Clinton’s backyard wedding ideas and send each of your neighbors a note, perhaps with a small gift, notifying them when your wedding will be held, and apologizing in advance for anything that may affect them. If you’re friendly with your neighbors you can invite them to join in the fun, but whatever your relationship is if you give them a heads up they’re less likely to call the cops on your party.
Depending on how lush your backyard is, you can let nature be your wedding inspiration—whether you’re planning a rustic backyard wedding or something more upscale and elegant. Recite your vows under an arbor that’s already there, or you can wed in front of a favorite tree you perhaps climbed as a child. Based on the layout of the yard, your centerpieces can be minimal or elaborate, in your wedding’s colors – ones that complement the flowers in the garden. You can also opt to forgo large floral arrangements and select dramatic lighting fixtures to make them the focal point of your outdoor wedding.
Your two or three trash cans won’t be able to contain all the garbage a backyard wedding produces, so ask your caterer and wedding planner what they would recommend for a pleasing-to-the-eye receptacle for guests and staff to toss their trash. Ask your garbage collection company if they can schedule a pick up the next morning, and find out if there will be any fees you’ll need to pay since the amount of garbage will be a lot more than the usual pick up.
You’ll be taking on a lot of liability when you plan a backyard wedding so you may want to invest a few hundred dollars in wedding insurance. The liability coverage you purchase can protect you financially if someone gets hurt at your wedding or if your home gets damaged.
Your Guests’ Comfort
In addition to a delicious meal and great music, you should ensure that your guests are not bothered by the elements. You can hand out sunscreen and bug spray in welcome bags, or have them on-site at the wedding for guests to use as needed. Keep mosquitos away with citronella candles and torches placed throughout the yard. And for female guests, pashmina wraps – in either a neutral hue or the colors of the wedding – can be available to stay warm if there’s a chill in the air.