Hoopla! Events is a Hudson Valley based wedding & event planning company for proud individualists who like to dance on tables and - outside the status quo. Our goal is to help create epic events for the un-conventional at heart.
Planned all the details like a boss but not sure how to pull it all together? Our Month-Of Coordination (aka Day-of Coordination) services are the perfect solution to give you and everyone else who spent one too many highly-caffeinated nights planning your shindig a well-deserved break. We swoop in 4-6 weeks before your wedding and work our magic to make your big day epic!
Here's the skinny on some of the services that are included:
One (1) Lead Planner with assistant on deck for the big day.
Up to two (2) meetings which includes initial meet and greet and venue(s) walkthrough.
Review of all contracted vendor contracts.
Vendor referrals (florists, photographers, transportation, rentals, etc.).
Rehearsal Direction (if needed)
Consistent communication via emails and phone calls (within reasonable hours).
Provide a detailed Day of Timeline of the day's events and distributed to all vendors.
Confirm all contracted vendors one week prior to the big day.
Coordination of guest transportation to and from venue(s).
Work with all vendors to ensure proper order of duties.
Coordination of ceremony and vendor cues.
Assistance with guests.
Set up of personal decor items.
Coordination and management of toasts, special songs, etc.
Distribute final payments and gratuities as needed, and more!
Wanna be partners in planning? Then lets give your guests something to talk about!
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Recommended by 100% of couples
Marlie · Married on 11/11/2018
There are no words to describe how absolutely amazing Adina is. She went above and beyond to make sure that everything on our wedding day went smoothly, and as planned. She also made sure that I wasn't stressing out. She was always on top of everything and really gave us confidence in knowing that everything was in good hands and our sole job was to just be in the moment and enjoy our wedding and our guests. Our parents were very impressed with how great of a job she did and made it a point to communicate that to her. Adina is truly a gem. She most definitely was one of the very best decisions we made for our wedding.
Andrew · Married on 06/23/2018
Hoopla! & Adina are excellent. She is extremely organized and helps you think through every detail. Highly recommend!
Janice · Married on 10/14/2017
Adina was terrific. Taking care of all the details and timeline so we could enjoy the day. So helpful with the month prior making sure contracts are in place, vendors scheduled, and any last minute items. She even took care of some organization/cleanup of my Air BNB since there was a lot of activity there with the maids getting ready! So nice to come back to a neat house. Initially, we didn’t think we needed a coordinator, but, it proved invaluable. Highly recommend Adina so you can enjoy your wedding!Sent on 10/22/2017
Hoopla! Events's reply:
We love working with Adina. Unlike some planners, she's ALWAYS pleasant, even when things don't go according to plan. We especially love her willingness to listen and work with everyone to ensure that each wedding is fabulous!!!
Adina is great to work with. Very professional, meticulous with every detail and really caters to her client's needs. Looking forward to working with her again!!
every wedding i've ever shot with hoopla! has been nothing short of amazing. highly recommend!