Skip to main content
Weddings

About

Heart Melting Events is a premier wedding planning and coordination company in San Luis Obispo, California. Founded by Tracey Costa, a certified wedding and event planner, this company is here to make your engagement 100 percent hassle-free. They tell your love story through the details of your special day. Heart Melting Events promises a personalized and unforgettable experience for both you and your guests. They create a relaxed environment for your wedding by handling all the details for the couple and vendors. Heart Melting Events promises a quality experience from beginning to end on your wedding day.

Services Offered
Heart Melting Events offers full and partial wedding planning, design, and coordination services for couples of all kinds. They work with you one on one to determine the elements of your day that will make it unique. From there, they will coordinate with you and select local vendors to make the day everything you’ve always envisioned. Heart Melting Events will take everything you need off your shoulders, without taking it out of your hands.

illustration popular

Vendors you may like

See other vendors that are popular with couples right now

Frequently asked questions

What is the starting price for partial wedding planning?

$5,500

What is the starting price for full wedding planning?

$11,500

Do you offer an hourly rate?

Yes

What is the hourly rate?

$200

What wedding events do you provide services for?

Ceremony
Reception
Rehearsal Dinner

What wedding planning services do you offer?

Day-of Coordination
Full Planning
Partial Planning

What weddings do you have experience planning?

Cultural
Destination
Eco-Friendly
Non-Religious
Religious

Reviews of Heart Melting Events

This AI-generated summary gives you a snapshot of the overall ratings and feedback from the reviews this vendor has received.

Review summary

Powered by AI

Heart Melting Events and its team, including Tracey and her twin sister Lacey, receive glowing reviews for their exceptional wedding planning services. Tracey's dedication, quick problem-solving, and attention to detail are highly praised, ensuring that couples can fully relax and enjoy their special day. Lacey is also commended for her coordination skills and comforting presence, making the wedding day run flawlessly. Clients appreciate the team's responsiveness, helpfulness, and ability to handle every aspect of the event seamlessly, earning high recommendations for Heart Melting Events.

Review summary

Powered by AI
This AI-generated summary gives you a snapshot of the overall ratings and feedback from the reviews this vendor has received.

Heart Melting Events and its team, including Tracey and her twin sister Lacey, receive glowing reviews for their exceptional wedding planning services. Tracey's dedication, quick problem-solving, and attention to detail are highly praised, ensuring that couples can fully relax and enjoy their special day. Lacey is also commended for her coordination skills and comforting presence, making the wedding day run flawlessly. Clients appreciate the team's responsiveness, helpfulness, and ability to handle every aspect of the event seamlessly, earning high recommendations for Heart Melting Events.

M
Megan Sent on 01/25/2026
5 out of 5 rating

Fantastic!

We cannot say enough amazing things about Tracey with Heart Melting Events. From start to finish, she was organized, calm, and truly went above and beyond to make our wedding day perfect.

Even with an injured knee, Tracey was literally running around on the day of the wedding to make sure everything went smoothly. Her dedication was incredible, and it showed in every detail. Her twin sister, Lacey, was also fabulous and such a huge help assisting on the day of the wedding. Truly, the entire Heart Melting Events team was fantastic.

We even had accidental ceremony crashers, which left us suddenly short on chairs just minutes before the ceremony was about to start. Tracey handled the issue seamlessly, and most guests never even realized there was a problem. That level of quick thinking and problem-solving is priceless.

Because of Tracey and her team, we were able to relax and fully enjoy our day knowing everything was in the best hands. If you are considering a wedding coordinator, look no further. Heart Melting Events is truly exceptional, and we are so grateful for everything they did to make our wedding unforgettable.
Maxine
Maxine Sent on 12/26/2025
5 out of 5 rating

Forever Grateful for Tracey - Five Steps Ahead and Full of Heart

I don’t even know where to begin with Tracey. We were introduced to her under unexpected circumstances when our original planner had to step down due to illness. At the time, Tracey herself was on a break from wedding planning to care for her sweet young daughter, yet she still stepped in for us without hesitation. That alone tells you the kind of person she is.

Tracey joined us halfway through the planning process, but by wedding weekend, you would never have known. She seamlessly picked everything up and led our entire weekend with confidence, grace, and so much heart. She was endlessly kind, incredibly patient, and truly the queen of details and logistics, always thinking five steps ahead so we never had to. Because of her, we were able to be fully present and enjoy every moment.

Beyond the big picture, it was the small things that meant everything. She handled every question from our family members so we didn’t have to. She had extra powder in her purse to touch up my makeup. When my dress strap broke, she fixed it on the spot and shared the sweetest story that the same thing happened at her own wedding. These moments went far beyond her job description and showed just how deeply she cares.

She also has the most wonderful team supporting her, and together they made our wedding weekend feel effortless. I feel incredibly lucky that of all people who could have stepped in to take over our wedding, it was Tracey. She is truly exceptional, and any couple would be so lucky to have her by their side. I could go on and on, but simply put, she is amazing.
Taylor
Taylor Sent on 06/14/2025
5 out of 5 rating

Beyond amazing, we highly recommend!!!

Lacey & her team were truly so amazing.
From the moment we started working together, Lacey always went above and beyond to make sure everything was coordinated. From vendors, to decor, to timelines, and communication, she was always so responsive and helpful. We couldn't have asked or hoped for a better coordinator and helper with planning and executing our big day! I highly recommend Heart Melting Events, seriously the BEST :)
Cassidy
Cassidy Sent on 10/22/2023
5 out of 5 rating

10/10 recommend

Tracey and the Heart Melting team are amazing! We felt at ease and stress free the day of our wedding because all of the details were handled - all we had to do was focus on having a good time. Throughout the planning process, Tracey answered our questions, provided recommendations, and put our minds at ease. Tracey + team went above and beyond to make our day so smooth and special. We're so happy with how everything turned out. Tracey is so fun and easy to work with, we'd recommend her to anyone
McKenzi
Mckenzi Sent on 09/28/2023
5 out of 5 rating

Absolutely Amazing!

Lacey is the best! She is the exact person you need on the day of your wedding! When you are freaking out and trust me you will freak out at least once, she is the person you want by your side telling you that everything is okay and that everything looks beautiful! Lacey made our special day run flawlessly, 10 out of 10 recommend her!!
L
Lauren Sent on 10/23/2022
5 out of 5 rating

Phenomenal Team!

Tracey and the Heart Melting Events team are unmatched! We are so happy that we chose this team to coordinate our wedding. We had multiple guests compliment how smoothly the day went and how friendly and fun Tracey and her team were. I still have our guests tell me, "Your coordinator was amazing!"

Tracey is very detail oriented and takes the stress off wedding planning. She makes herself available for any questions and gets back at a timely manner. We met with her one month out and felt instant relief. She made the month before our wedding stress-free as she took over communication with vendors and kept us updated with any information we needed.

The day-of went flawlessly. From the setup to the flow of events. Tracey and her team ran with our decor and made our wedding beautiful! She has a great eye for detail. She also made sure that we were comfortable and happy throughout the day. We also want to shoutout Lacey who went the extra mile to make our day special by checking in with us to see if we needed anything. If you're looking for a wedding planner/coordinator, look no further than the Heart Melting Events team!
K
Kelly Sent on 10/22/2022
5 out of 5 rating

Amazing experience with Heart Melting Events!

If you have the opportunity to work with Tracey and Heart Melting Events, don't hesitate!!!!!! Tracey was our coordinator for our September 2022 and there are no words to express how truly grateful my husband and I are for all of the help and hard work Tracey provided. Our wedding was seamless and there was never a moment that either my husband or I worried about a thing on our big day. Tracey is not only a pro at her job, but also a true joy and pleasure to work with. Thank you, thank you, thank you for all that you and your team did Tracey! We are forever grateful!!!
M
Marta Sent on 10/09/2022
5 out of 5 rating

So wonderful!

Lacey was so wonderful to work with! She is organized, caring, and fun! She put our mind at ease when we had any questions during the wedding planning process. On the wedding day, we could tell that Lacey genuinely cared about us and our happiness. She did everything she could to make sure we had the best day. I highly recommend booking Heart Melting Events!
Amanda
Amanda Sent on 09/17/2022
5 out of 5 rating

Tracey is the best!

I didn’t think I needed a wedding planner, but I am so happy I chose Tracey and her team Heart Melting Events! From my first conversations with Tracey it was clear that she wanted to capture exactly how we envisioned our wedding day. She helped make that vision come to life and with minimal stress. When we met with her one month before the wedding day she was very detail oriented, and we were able to hand off all remaining details leading up to the wedding. She has great communication, very timely responses, and dealt with all of our vendors professionally. This helped us have a great experience because there was much less that we needed to worry about and could focus on each other and the time with our family and friends.

The wedding day went off without a hitch, and we owe that to Tracey and her team. With all of the staff that she brings, every detail is taken care of. All of my family commented how nice it was to have someone there with us checking in and making sure everything went smoothly. Our vendors even commented how great it was to work with her and how she helped make their experience stress-free as well. I couldn’t recommend Tracey and her team enough, beyond her talents as a wedding planner she’s a truly great person as well.

No matter how good you may be at planning events, you definitely want a wedding planner to help you feel relaxed and carefree on your big day. You will not regret hiring Tracey and Heart Melting Events for the best experience you could possibly have!
Kate
Kate Sent on 08/09/2022
5 out of 5 rating

Amazing experience from start to end!

Where do I even begin... there are SO many amazing things to say about Tracey and her team!!! My experience with Heart Melting Events was positive from the beginning to the end. Leading up to the wedding, Tracey was happy to help in any way she could, whether it was providing a list of vendors, giving helpful/honest advice or answering any small questions I had along the way. After our in-person meeting a few months before the wedding, I left feeling totally at peace knowing that my wedding day was in GREAT hands. When it came to the actual wedding day, Tracey and her team were gracious and professional. What struck me the most was how many compliments I got from family and friends about Tracey and her team. My guests expressed how kind and helpful they were all day long. I could not be happier that me and my husband chose Heart Melting Events for our coordination - they made our dream day come to life and I will forever be grateful for that!
We're all about trust. Our community relies on honest reviews to help you make those big decisions with ease.

Awards

65
WeddingWire Couples' Choice Awards 2023 Winner
WeddingWire Couples' Choice Awards 2022 Winner
WeddingWire Couples' Choice Awards 2020 Winner
WeddingWire Couples' Choice Awards 2019 Winner
WeddingWire Couples' Choice Awards 2018 Winner
WeddingWire Couples' Choice Awards 2017 Winner

Professional Network & Endorsements

11 Endorsements
DJ Bob DJ Bob Wedding DJs

It's a thing, you hire a coordinator and you want them to make your day the best. I am the biggest fan of Tracey and her crew. They keep things under control and make your day so easy. I have done many events with this team and ya, They rock. -Dj Bob

SLOtography SLOtography Wedding Photographers

Tracey is a total dream to work with ~ she's organized & caring, easy-going & hard-working, she is always smiling (in a soothing & calming way that is oh so welcome on wedding day) and she gets sh#t done! Highly Recommend! -Blake Andrews, SLOtography

Maritime Films Maritime Films Wedding Videographers

Heart Melting Events is so easy to work with. Tracey is funny, laid back, and professional. As a videographer she went out of her way to make sure I had everything I needed, and somehow was able to do the same for everyone else involved. I couldn't recommend a coordinator more for making every detail of a special day come together smoothly.

Preferred Vendors
Flying Caballos Ranch
5.0 out of 5 rating , 51 reviews
· Barn & Farm Weddings
Villa San-Juliette Winery
5.0 out of 5 rating , 74 reviews
· Winery Weddings
Lucky Devils Band
4.9 out of 5 rating , 381 reviews
· Wedding Bands
ALL ABOUT EVENTS
4.9 out of 5 rating , 208 reviews
· Wedding Rentals
Avila Beach Golf Resort
4.7 out of 5 rating , 35 reviews
· Country Club Weddings
Dana Powers House and Barn
4.9 out of 5 rating , 83 reviews
· Barn & Farm Weddings
Cake Cathedral
5.0 out of 5 rating , 261 reviews
· Wedding Cakes
Kramer Events
5.0 out of 5 rating , 408 reviews
· Wedding DJs
Epic Entertainment
4.9 out of 5 rating , 728 reviews
· Wedding DJs
Cass Winery
4.8 out of 5 rating , 32 reviews
· Winery Weddings
Terra Mia
5.0 out of 5 rating , 65 reviews
· Winery Weddings
Town of Harmony: Chapel & Garden
5.0 out of 5 rating , 7 reviews
· Church & Temple Weddings
Michael Stephens Photography
5.0 out of 5 rating , 120 reviews
· Wedding Photographers
Spanish Oaks Ranch
4.7 out of 5 rating , 39 reviews
· Barn & Farm Weddings
Spreafico Farms
5.0 out of 5 rating , 68 reviews
· Barn & Farm Weddings
Greengate Ranch & Vineyard
4.8 out of 5 rating , 18 reviews
· Winery Weddings
La Cuesta Ranch
5.0 out of 5 rating , 43 reviews
· Barn & Farm Weddings

Map

Addresses map
Next Wedding Planners: Paso WeddingSmith

Other vendors in Santa Barbara for your wedding

Wedding Vendors