Costumed group with white flowers

Photo: Olli Studio

If you’re hosting a lot of out-of-towners at your wedding, you’ll need to think about the accommodations for wedding guests traveling into town. It’s your responsibility to research hotels to recommend to your loved ones, and if possible, book a room block to make the process even easier for your crew (and potentially get group discounts!).

When researching accommodations for wedding guests, be sure to pay attention to these details.


Location

Narrow your search by choosing hotels that are conveniently located near your wedding venue—the closer, the better. Finding accommodations for wedding guests within walking distance is ideal, but those that are a short car or taxi ride away or accessible via public transportation are fine as well. If the closest hotels to your wedding venue are actually not that close, you may want to consider procuring transportation for your guests to and from your wedding so that your loved ones won’t have to worry about calling taxis or driving.

Budget

While some of your guests may be willing to splurge on a hotel room, the majority of your family members and friends will likely prefer more budget-friendly accommodations. We recommend booking room blocks at two or more hotels, at a variety of price points. Fortunately, there are services available that will do the legwork for you and find the best possible group rates at hotels near your venue.

Size

Think about the number of guests you’ll need to accommodate. If you’re hosting lots of out-of-towners, focus your search of accommodations for wedding guests on bigger hotels with lots of rooms. If there only a few out-of-towners to accommodate, you can also consider smaller inns and beds and breakfasts.

Rooms

When researching accommodations for wedding guests, get a sense of what a room looks like—whether from online photos, virtual tours, reviews, or even by touring the hotel in person if you can. As you research and tour hotels, ask yourself: Would I feel comfortable staying at this hotel? If the answer is no, your guests probably won’t be happy there either.

Availability

Make sure any hotels you’re considering have the availability to accommodate your guests on your wedding weekend. Check and see if there are any major local events such as conventions, conferences, festivals, or sporting events that may cause rooms to book up quicker than usual.

Amenities

Certain hotel amenities, like cable TV, internet access, and parking might be “must-haves” in your book, while others, like a swimming pool, beach access, fitness center, and room service, might be nice to have but not essential. Think about what’s important to the majority of your guests.

Transportation

Some hotels offer airport shuttles (a major plus!) and there are still others that, if you book a certain number of rooms, will provide transportation to and from your wedding. This can be a major convenience for your guests, so it’s worth looking into when searching for accommodations for wedding guests.

Event Space

If you’re not hosting your wedding at a hotel, you may want to host pre-and post-wedding events at one of the hotels where your guests will be staying. Whether it’s your rehearsal dinner or your post-wedding brunch, a hotel can be a great (and super-convenient) venue for wedding-related events. If this sounds appealing to you, look for accommodations for wedding guests that have space that can accommodate your events.

Welcome Bag Distribution

While this may not be a deal-breaker, if you are planning on distributing wedding welcome bags to your guests, find out in advance if your chosen hotels will distribute them to guests as they check in. If the hotel does not, you can always hand them out at your rehearsal dinner, but it’s good to know the policy in advance.