Skip to main content
Weddings

Vailtree Event & Conference Center

Haw River, NC View map Visit website
Rating 5.0 out of 5
10 reviews
Up to 375 guests

About

Up to 375 guests

Vailtree Event & Conference Center, LLC is an elegant wedding venue in Haw River, North Carolina. This spacious 6,000 square foot ballroom is professionally decorated and includes a large dance floor for guests to enjoy all night long. Your personalized floor plan will be completed the day before your special occasion so you will have the entire day for decorating. Convenient and versatile, their team of coordinators will work with you so everything is ready. All you have to do is relax and enjoy making memories.

Facilities And Capacity

This event space offers an occupancy of approximately 375 guests. Plus, there is a 1,200 square foot meeting room, which can be used as a buffet area. The room features a painted mural that offers an elegant backdrop for photos. This room can also be used for a more intimate ceremony space. In addition, there are three smaller rooms that connect to the ballroom and meeting room. They open up with French doors and can be used as a bar area, appetizer area, or even a photo booth area. With five event rooms to choose from, the possibilities are endless when bringing your wedding vision to life.

Services Offered

From tables and chairs to lighting and sound, Vailtree Event & Conference Center, LLC offers a wide range of event design services to provide an unforgettable night for you and your guests. Their standard five-foot round tables and chairs are ergonomically designed for comfortable seating all night long. Plus, they offer an accommodating bridal suite with private restrooms nearby. It is the perfect space to take a breath between your ceremony and reception. They also include a Groom’s Room for the men to gather beforehand if you are having the ceremony on site. As always, they are open to outside vendors so you can have a personalized touch on your special day. Vailtree Event & Conference Center, LLC offers these services as well:

  • Set up and clean up
  • Event planning with their experienced team of planners
  • Availability to bring in outside vendors
  • Wireless internet for you and your guests to use to document the entire affair

Location

This beautiful space is located in the historical town of Haw River, between Burlington and Durham. It provides the perfect getaway location for surrounding communities in the Raleigh, North Carolina area. Plus, this venue is a convenient and easy access location for Military, friends, families, and neighbors to gather and celebrate your special day.

Frequently Asked Questions

Do you have a site fee for wedding receptions at your venue?

Yes

What is the starting site fee for wedding receptions during peak season?

$2,800

What is the starting site fee for wedding receptions during off-peak season?

$2,500

Do you have a site fee for wedding ceremonies at your venue?

Yes

What is the starting site fee for wedding ceremonies during peak season?

$150

What is the starting site fee for wedding ceremonies during off-peak season?

$100

Which of the following are included in starting site fee?

Bridal Suite
Chairs
Clean Up
Parking
Set Up
Tables

What is the maximum capacity of your venue?

375

What is the minimum number of guests required to book your venue?

2

How many event spaces or rooms does your venue offer?

2

Describe your venue:

Ballroom
Banquet Hall

What kind of settings are available?

Indoor

Which of the following wedding events does your venue service?

Ceremony
Reception
Bridal Shower
Engagement Party
Elopements
Rehearsal Dinner

What event services do you offer?

Clean Up
Event Planner
Get Ready Rooms
Lighting / Sound
Outside Vendors
Set Up
Wifi

What event items are available?

Aisle Markers
Chairs
Dance Floor
Tables

What food and beverage items are available?

Linens

What transportation and access is available?

Parking
Wheelchair Access

What months are included in your peak season?

March
April
May
June
September
October
November
December

What months are included in your off-peak season?

January
February
July
August

10 Reviews

Write a review
Rated
5.0
out of 5.0
Recommended by 100% of couples
  • Quality of service
    Rating 5 out of 5
  • Average response time
    Rating 5 out of 5
  • Professionalism
    Rating 5 out of 5
  • Value
    Rating 5 out of 5
  • Flexibility
    Rating 5 out of 5
  • Faith
    Faith Married on 08/31/2019
    Rating 5 out of 5
    • Quality of service
      Rating 5.0 out of 5
    • Responsiveness
      Rating 5.0 out of 5
    • Professionalism
      Rating 5.0 out of 5
    • Value
      Rating 5.0 out of 5
    • Flexibility
      Rating 5.0 out of 5

    Amazing customer service

    Robin answers all questions and anticipates your unasked questions. I am super comfortable with her and I love the space!!!

    Vailtree Event & Conference Center's reply:

    Thank you, Faith, for the kind words! It has been a pleasure getting to know you and hear about all of your plans! I'm looking forward to helping you share your happiness and joy with family and friends on the Big Day!
  • K
    Kaitlyn Married on 02/10/2018
    Rating 5 out of 5
    • Quality of service
      Rating 5.0 out of 5
    • Responsiveness
      Rating 5.0 out of 5
    • Professionalism
      Rating 5.0 out of 5
    • Value
      Rating 5.0 out of 5
    • Flexibility
      Rating 5.0 out of 5
    Robin was a dream to work with and we got so much more than we originally thought by booking with Vailtree. The venue itself was beautiful, spacious and just what we were looking for for a smaller wedding. Trust me, Robin is someone you want to work with for your wedding. Delightful, down to earth, and did so much of the setting up. The staff at Vailtree made our wedding day seamless.

    Vailtree Event & Conference Center's reply:

    Thank you so much, Kaitlyn, for the kind words! Vailtree was honored to work with you and Vance to help make your day full of special memories! Your wedding ceremony was such a beautifully intimate and meaningful gathering of close family and friends! You thought of each of your guests and how to make them comfortable while they helped you celebrate! I appreciate your attention to detail and enjoyed seeing the two of you share your love so traditionally! I wish you many happy years together! Thanks, again, for allowing Vailtree to be a part of the celebration!
  • M
    Mara Married on 09/30/2017
    Rating 5 out of 5
    • Quality of service
      Rating 5.0 out of 5
    • Responsiveness
      Rating 5.0 out of 5
    • Professionalism
      Rating 5.0 out of 5
    • Value
      Rating 5.0 out of 5
    • Flexibility
      Rating 5.0 out of 5
    Robin Willis at the Vailtree is an amazing person to work with! She is a true professional who knows everything about the business and the details of event planning, and she is also very easy to work with, flexible, and kind. She heard out all of our questions and ideas and was always able to offer helpful suggestions. When our big day came, she ensured that it all went smoothly. The Vailtree itself is beautiful and convenient. I love that we had the whole site to ourselves for the day, and that we had rooms in the back where we could decompress after the ceremony. The trees around the building also made for some beautiful photos. The reception hall is a great size, and I loved that they have separate rooms for food and drinks. Overall, I am so glad we chose Vailtree for our reception venue, I really don't think we would have received such top quality service anywhere else.

    Vailtree Event & Conference Center's reply:

    Thank you, Mara, for entrusting your special day to us! I has truly been a joy to work with both you and Leo! You are such a very special couple and have been blessed with beautiful family and friends! We are glad you will have memories of your wedding day that you'll look back on a smile! Thank you for the kind words and allowing future brides an insight into your experience with us! We wish you and Leo many, many happy years together! Please stop in for a visit anytime!--Robin

Awards

  • 10
  • WeddingWire Couples' Choice Awards 2018 Winner

Pricing

Map

1567 Bakatsias Lane Haw River, NC, 27258
3365784020
Location of (Vailtree Event & Conference Center)

Vailtree Event & Conference Center frequently asked questions

What items and services are included in the starting site fee at Vailtree Event & Conference Center?

Vailtree Event & Conference Center includes the following items and services for wedding events in its starting site fee:
  • Bridal Suite
  • Chairs
  • Clean Up
  • Parking
  • Set Up
  • Tables

What are the most important characteristics of Vailtree Event & Conference Center in terms of venue type, style and location?

The space offered by Vailtree Event & Conference Center for wedding events is known for:
  • Ballroom
  • Banquet Hall

What kind of indoor/outdoor options are available at Vailtree Event & Conference Center for wedding events?

Vailtree Event & Conference Center offers the following indoor/outdoor options for weddings:
  • Indoor

What kind of wedding events does Vailtree Event & Conference Center offer?

Vailtree Event & Conference Center offers the following types of wedding events:
  • Ceremony
  • Reception
  • Bridal Shower
  • Engagement Party
  • Elopements
  • Rehearsal Dinner

What services does Vailtree Event & Conference Center offer for wedding events?

Vailtree Event & Conference Center offers the following services for wedding events:
  • Clean Up
  • Event Planner
  • Get Ready Rooms
  • Lighting / Sound
  • Outside Vendors
  • Set Up
  • Wifi

What furniture and decorations does Vailtree Event & Conference Center have available for wedding events?

Vailtree Event & Conference Center offers the following furniture and decor items for weddings:
  • Aisle Markers
  • Chairs
  • Dance Floor
  • Tables

What percentage of users recommend Vailtree Event & Conference Center and which are the most valued aspects of their wedding services?

Vailtree Event & Conference Center is recommended by 100% of couples who have used their services. Their overall rating is 5.0, with the same score awarded for quality of service, flexibility, value, professionalism and average response time.

Other vendors in Raleigh for your wedding

Wedding Venues

Other vendors in Raleigh for your wedding

Wedding Venues