Vailtree Event & Conference Center

1567 Bakatsias Lane, Haw River, NC 27258 Map · Phone number · Visit website
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10 reviews
5.0 out of 5.0
Guest capacity 2 to 375
Availability Check your date
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  • About
  • Reviews 10
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  • FAQs

About Vailtree Event & Conference Center

Vailtree Event & Conference Center, LLC is an elegant wedding venue in Haw River, North Carolina. This spacious 6,000 square foot ballroom is professionally decorated and includes a large dance floor for guests to enjoy all night long. Your personalized floor plan will be completed the day before your special occasion so you will have the entire day for decorating. Convenient and versatile, their team of coordinators will work with you so everything is ready. All you have to do is relax and enjoy making memories.

Facilities And Capacity

This event space offers an occupancy of approximately 375 guests. Plus, there is a 1,200 square foot meeting room, which can be used as a buffet area. The room features a painted mural that offers an elegant backdrop for photos. This room can also be used for a more intimate ceremony space. In addition, there are three smaller rooms that connect to the ballroom and meeting room. They open up with French doors and can be used as a bar area, appetizer area, or even a photo booth area. With five event rooms to choose from, the possibilities are endless when bringing your wedding vision to life.

Services Offered

From tables and chairs to lighting and sound, Vailtree Event & Conference Center, LLC offers a wide range of event design services to provide an unforgettable night for you and your guests. Their standard five-foot round tables and chairs are ergonomically designed for comfortable seating all night long. Plus, they offer an accommodating bridal suite with private restrooms nearby. It is the perfect space to take a breath between your ceremony and reception. They also include a Groom’s Room for the men to gather beforehand if you are having the ceremony on site. As always, they are open to outside vendors so you can have a personalized touch on your special day. Vailtree Event & Conference Center, LLC offers these services as well:

  • Set up and clean up
  • Event planning with their experienced team of planners
  • Availability to bring in outside vendors
  • Wireless internet for you and your guests to use to document the entire affair

Location

This beautiful space is located in the historical town of Haw River, between Burlington and Durham. It provides the perfect getaway location for surrounding communities in the Raleigh, North Carolina area. Plus, this venue is a convenient and easy access location for Military, friends, families, and neighbors to gather and celebrate your special day.

Pick your colors
Pick your colors
vailtree wedding irvin mariela cheluca 101219000112 51 705224 159897358654732
Vailtree Event & Conference Center
Hurricanes don't stop us!
Hurricanes don't stop us!
Mr & Mrs!
Mr & Mrs!
Hey ladies!
Hey ladies!
Look at that veil!
Look at that veil!
Sweet
Sweet
Hold it right there!
Hold it right there!
The Gang's all here!
The Gang's all here!
Just us!
Just us!
Dancing
Dancing
Ah...The Look!
Ah...The Look!
Kiss me!
Kiss me!
Cake in style!
Cake in style!
Cake time!
Cake time!
We said I do!
We said I do!
Winter Wonderland Wedding
Winter Wonderland Wedding
DJ--Steel Impressions
DJ--Steel Impressions
We're Family Now!
We're Family Now!
Light it up!
Light it up!
Best friends!
Best friends!
Take your pick!
Take your pick!
Congratulations!
Congratulations!
Let's Dance!
Let's Dance!
Money dance
Money dance
Money dance
Money dance
The band!
The band!
Happy parents!
Happy parents!
Time for cake!
Time for cake!
Finally!
Finally!
Mom is always with you
Mom is always with you
Wedding Blessings
Wedding Blessings
Guys are ready!
Guys are ready!
Special moment with Dad
Special moment with Dad
Here we go!
Here we go!
I do!
I do!
Family time!
Family time!
Love my shoes!
Love my shoes!
Dance with Mom
Dance with Mom
Dance with Dad
Dance with Dad
Have cake!
Have cake!
A couple's best friend!
A couple's best friend!
Guest choose a puzzle piece
Guest choose a puzzle piece
Down the aisle
Down the aisle
Garden Room ceremony
Garden Room ceremony
Photos outside
Photos outside
Family time
Family time
Choose your own decor
Choose your own decor
Games for guests
Games for guests
I got this!
I got this!
Cake cutting
Cake cutting
Off we go!
Off we go!
Ballroom Ceremony
Ballroom Ceremony
Just married!
Just married!
White on white & pops of Pink
White on white & pops of Pink
Cake table
Cake table
Cake for all!
Cake for all!
Outdoor photo area
Outdoor photo area
Say Cheese!
Say Cheese!
Mr & Mrs
Mr & Mrs
Photo booth fun
Photo booth fun
First Dance
First Dance
Head table on stage
Head table on stage
Head table on stage
Head table on stage
Seating for 225+ guests
Seating for 225+ guests
Line up for the reception!
Line up for the reception!
Cake anyone?
Cake anyone?
Personalize the gift table!
Personalize the gift table!
Bye everyone!
Bye everyone!
Happy Couple!
Happy Couple!
Ceremony in The Garden Room
Ceremony in The Garden Room
We did it!
We did it!
Accent with color
Accent with color
Personalize the floor plan!
Personalize the floor plan!
Shades of purple!
Shades of purple!
Portrait outside
Portrait outside
Beautiful togehter!
Beautiful togehter!
What a party!
What a party!
Elegance!
Elegance!
Your colors, Your way!
Your colors, Your way!
Pick your style!
Pick your style!
Beauty!
Beauty!
Girlfriends!
Girlfriends!
Let's give them cake!
Let's give them cake!
Love
Love
Dance Spotlight
Dance Spotlight
Personal backdrop
Personal backdrop
300+ guests
300+ guests
Bridal Suite
Bridal Suite
True Beauty
True Beauty
Traditions
Traditions
Something for the kids
Something for the kids
Family
Family
Choose your cake
Choose your cake
Hi everyone!
Hi everyone!
Traditions
Traditions
Family tradition!
Family tradition!
Cake the way you want it!
Cake the way you want it!
Elegant vision!
Elegant vision!
I'm dipping you!
I'm dipping you!
Cheers!
Cheers!
We are ready to go!
We are ready to go!
Together forever
Together forever
Headtable
Headtable
The Guys
The Guys
Escorts!
Escorts!
She's beautiful!
She's beautiful!
Kiss your bride!
Kiss your bride!
Customized ceremony
Customized ceremony
Outdoor photos
Outdoor photos
Flower Arch
Flower Arch
The Garden Room Ceremony
The Garden Room Ceremony
I'm ready for this!
I'm ready for this!
Here we go!
Here we go!
Bridal Party
Bridal Party
Family
Family
Love Sparkles!
Love Sparkles!
H.S. Sweethearts reconnect!
H.S. Sweethearts reconnect!
We finally said I do!
We finally said I do!
Best friends!
Best friends!
Joined together
Joined together
We've arrived!
We've arrived!
Garden Room Ceremony
Garden Room Ceremony
Everyone ready?
Everyone ready?
Hey!  This is great!
Hey! This is great!
Head table
Head table
Room for guests!
Room for guests!
Head table view to the room
Head table view to the room
I love my train!
I love my train!
Photo area!
Photo area!
We did it!
We did it!
Add your color!
Add your color!
Make it yours!
Make it yours!
Please pick your seat!
Please pick your seat!
Pictures outside!
Pictures outside!
Dancing on a cloud!
Dancing on a cloud!
Family is wonderful!
Family is wonderful!
Only us!
Only us!
So True!
So True!
Ballroom Ceremony
Ballroom Ceremony
Cheese!
Cheese!
Bring your decor
Bring your decor
Cake
Cake
Girl time!
Girl time!
Love you!
Love you!
Here comes the bride!
Here comes the bride!
Favors for the guests
Favors for the guests
Mr. & Mrs.
Mr. & Mrs.
Adding color
Adding color
See us smile!
See us smile!
Officially Mr.&Mrs.!
Officially Mr.&Mrs.!
Dancing on a cloud!
Dancing on a cloud!
Photo under our Portico
Photo under our Portico
Pick your decor!
Pick your decor!
Oh Yeah!
Oh Yeah!
Plenty of room to dance!
Plenty of room to dance!
AA Quiet Moment!
AA Quiet Moment!
Mom and son dance
Mom and son dance
Dad and daughter dance
Dad and daughter dance
Making an entrance!
Making an entrance!
Daddy' little girl!
Daddy' little girl!
Sweetheart table
Sweetheart table
Fond family memories
Fond family memories
Dancing as Mr. & Mrs.
Dancing as Mr. & Mrs.
Special moment
Special moment
We are here!
We are here!
Bluebird of happiness
Bluebird of happiness
Sweetheart Table
Sweetheart Table
Get everyone dancing!
Get everyone dancing!
Transport for pictures
Transport for pictures
Dinner
Dinner
Cake
Cake
Our cake!
Our cake!
Red carpet exit!
Red carpet exit!
We're leaving!
We're leaving!
Serenade
Serenade
Congratulations!
Congratulations!
Let the music play!
Let the music play!
Special Delivery!
Special Delivery!
Head Table
Head Table
Yummm!
Yummm!
I'm next!
I'm next!
Fully Happy!
Fully Happy!
Timeless beauty!
Timeless beauty!
Making an entrance!
Making an entrance!
Centerpieces your way!
Centerpieces your way!
Special Delivery!
Special Delivery!
Say Cheese!
Say Cheese!
Great photo op!
Great photo op!
A little snack before dinner
A little snack before dinner
Cake Decor
Cake Decor
Cutting the cake!
Cutting the cake!
Mom knows how to dance!
Mom knows how to dance!
So comfortable!
So comfortable!
Private Photo Area
Private Photo Area
There they go!
There they go!
Sweet moments!
Sweet moments!
Laughter is the key to success
Laughter is the key to success
Congrats!
Congrats!
Simply Red & White
Simply Red & White
Pick your music!
Pick your music!
Groovin'!
Groovin'!
Newlyweds kissing
Newlyweds kissing
Purple themed
Purple themed
Light up the cake!
Light up the cake!
Guests
Guests
All the goodies!
All the goodies!
Getting in the car
Getting in the car
50 or less Ballroom Ceremony
50 or less Ballroom Ceremony
Ballroom Ceremony
Ballroom Ceremony
Cocktail set up
Cocktail set up
Bye everyone!
Bye everyone!
Namecard display
Namecard display
Happy Couple
Happy Couple
Happy bride!
Happy bride!
First Dance!
First Dance!
We got this!
We got this!
We're having fun!
We're having fun!
Saying I do!
Saying I do!
Reception sparkles!
Reception sparkles!
We're so happy!
We're so happy!
Mr & Mrs!
Mr & Mrs!
Separate Dinner space
Separate Dinner space
Friends and Family!
Friends and Family!
Classic!
Classic!
Grab a balloon!
Grab a balloon!
Celebrate!
Celebrate!
Sunshine for the bride!
Sunshine for the bride!
Plenty of space!
Plenty of space!
Personalize it!
Personalize it!
Newlyweds' table
Newlyweds' table
Vintage Elegance
Vintage Elegance
Cocktails outside
Cocktails outside
Pick your caterer!
Pick your caterer!
We did it!
We did it!
Guest thumb print
Guest thumb print
SO Happy!
SO Happy!
Too much fune!!
Too much fune!!
Are you ready Ladies?
Are you ready Ladies?
Amen!
Amen!
We feel like Superheroes!
We feel like Superheroes!
Here it comes guys!
Here it comes guys!
May I?
May I?
Pick your colors!
Pick your colors!
Whisper sweet nothings!
Whisper sweet nothings!
Classic bride
Classic bride
Cards here please!
Cards here please!
Friends!
Friends!
Family Traditions!
Family Traditions!
Love Lavendar!
Love Lavendar!
Play it!
Play it!
Tie it up in a bow!
Tie it up in a bow!
Head table and monogram in the backdrop
Head table and monogram in the backdrop
Joy!
Joy!
Simplicity is sweet
Simplicity is sweet
Happiness!
Happiness!
Sweets for guests!
Sweets for guests!
Pick your colors
Pick your colors
vailtree wedding irvin mariela cheluca 101219000112 51 705224 159897358654732
Vailtree Event & Conference Center
Hurricanes don't stop us!
Hurricanes don't stop us!

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10 Reviews for Vailtree Event & Conference Center

Recommended by 100% of couples


5.0 out of 5.0
  • Quality of service 5.0
  • Professionalism 5.0
  • Flexibility 5.0
  • Value 5.0
  • Average response time 5.0
Sort by:
  • K

    Kaitlyn · Married on 02/10/2018

    5.0
    • Quality of service:
      5.0
    • Responsiveness:
      5.0
    • Value:
      5.0
    • Flexibility:
      5.0
    • Professionalism:
      5.0

    Robin was a dream to work with and we got so much more than we originally thought by booking with Vailtree. The venue itself was beautiful, spacious and just what we were looking for for a smaller wedding. Trust me, Robin is someone you want to work with for your wedding. Delightful, down to earth, and did so much of the setting up. The staff at Vailtree made our wedding day seamless.

    Sent on 02/20/2018

    Vailtree Event & Conference Center's reply:

    Thank you so much, Kaitlyn, for the kind words! Vailtree was honored to work with you and Vance to help make your day full of special memories! Your wedding ceremony was such a beautifully intimate and meaningful gathering of close family and friends! You thought of each of your guests and how to make them comfortable while they helped you celebrate! I appreciate your attention to detail and enjoyed seeing the two of you share your love so traditionally! I wish you many happy years together! Thanks, again, for allowing Vailtree to be a part of the celebration!
  • M

    Mara · Married on 09/30/2017

    5.0
    • Quality of service:
      5.0
    • Responsiveness:
      5.0
    • Value:
      5.0
    • Flexibility:
      5.0
    • Professionalism:
      5.0

    Robin Willis at the Vailtree is an amazing person to work with! She is a true professional who knows everything about the business and the details of event planning, and she is also very easy to work with, flexible, and kind. She heard out all of our questions and ideas and was always able to offer helpful suggestions. When our big day came, she ensured that it all went smoothly. The Vailtree itself is beautiful and convenient. I love that we had the whole site to ourselves for the day, and that we had rooms in the back where we could decompress after the ceremony. The trees around the building also made for some beautiful photos. The reception hall is a great size, and I loved that they have separate rooms for food and drinks. Overall, I am so glad we chose Vailtree for our reception venue, I really don't think we would have received such top quality service anywhere else.

    Sent on 10/19/2017

    Vailtree Event & Conference Center's reply:

    Thank you, Mara, for entrusting your special day to us! I has truly been a joy to work with both you and Leo! You are such a very special couple and have been blessed with beautiful family and friends! We are glad you will have memories of your wedding day that you'll look back on a smile! Thank you for the kind words and allowing future brides an insight into your experience with us! We wish you and Leo many, many happy years together! Please stop in for a visit anytime!--Robin

Award

10
WeddingWire Couples' Choice Awards 2018 Winner

Vailtree Event & Conference Center Pricing

Vailtree Event & Conference Center Price Rates

Vailtree Event & Conference Center FAQ

  • Do you have a site fee for wedding receptions at your venue?
    Yes
  • What is the starting site fee for wedding receptions during peak season?
    $ 2800
  • What is the starting site fee for wedding receptions during off-peak season?
    $ 2500
  • Do you have a site fee for wedding ceremonies at your venue?
    Yes
  • What is the starting site fee for wedding ceremonies during peak season?
    $ 150
  • What is the starting site fee for wedding ceremonies during off-peak season?
    $ 100
  • Which of the following are included in starting site fee?
    Bridal Suite
    Chairs
    Clean Up
    Parking
    Set Up
    Tables
  • What is the maximum capacity of your venue?
    375
  • What is the minimum number of guests required to book your venue?
    2
  • How many event spaces or rooms does your venue offer?
    2
  • Describe your venue:
    Ballroom
    Banquet Hall
  • What kind of settings are available?
    Indoor
  • Which of the following wedding events does your venue service?
    Ceremony
    Reception
    Bridal Shower
    Engagement Party
    Elopements
    Rehearsal Dinner
  • What event services do you offer?
    Clean Up
    Event Planner
    Get Ready Rooms
    Lighting / Sound
    Outside Vendors
    Set Up
    Wifi
  • What event items are available?
    Aisle Markers
    Chairs
    Dance Floor
    Tables
  • What food and beverage items are available?
    Linens
  • What transportation and access is available?
    Parking
    Wheelchair Access
  • What months are included in your peak season?
    March
    April
    May
    June
    September
    October
    November
    December
  • What months are included in your off-peak season?
    January
    February
    July
    August

Map

  • 1567 Bakatsias Lane Haw River, NC, 27258 See on map
    336-221-3215 (Phone number)
    Location of (Vailtree Event & Conference Center)

Vailtree Event & Conference Center frequently asked questions

What items and services are included in the starting site fee at Vailtree Event & Conference Center?

Vailtree Event & Conference Center includes the following items and services for wedding events in its starting site fee:

  • Bridal Suite
  • Chairs
  • Clean Up
  • Parking
  • Set Up
  • Tables

What are the most important characteristics of Vailtree Event & Conference Center in terms of venue type, style and location?

The space offered by Vailtree Event & Conference Center for wedding events is known for:

  • Ballroom
  • Banquet Hall

What kind of indoor/outdoor options are available at Vailtree Event & Conference Center for wedding events?

Vailtree Event & Conference Center offers the following indoor/outdoor options for weddings:

  • Indoor

What kind of wedding events does Vailtree Event & Conference Center offer?

Vailtree Event & Conference Center offers the following types of wedding events:

  • Ceremony
  • Reception
  • Bridal Shower
  • Engagement Party
  • Elopements
  • Rehearsal Dinner

What services does Vailtree Event & Conference Center offer for wedding events?

Vailtree Event & Conference Center offers the following services for wedding events:

  • Clean Up
  • Event Planner
  • Get Ready Rooms
  • Lighting / Sound
  • Outside Vendors
  • Set Up
  • Wifi

What furniture and decorations does Vailtree Event & Conference Center have available for wedding events?

Vailtree Event & Conference Center offers the following furniture and decor items for weddings:

  • Aisle Markers
  • Chairs
  • Dance Floor
  • Tables

What percentage of users recommend Vailtree Event & Conference Center and which are the most valued aspects of their wedding services?

Vailtree Event & Conference Center is recommended by 100% of couples who have used their services. Their overall rating is 5.0, with the same score awarded for quality of service, flexibility, value, professionalism and average response time.