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Weddings

About

About withMavens Events

Sam Arpino (she/her) founded withMavens Events after graduating from NYU with her Masters in Event Management to bridge a gap she saw in the wedding & events industry: implementing radically inclusive planning practices without sacrificing an elevated experience. Sam believes that being an event maven goes beyond logistical or creative expertise; gatherings are nothing without people, so our identities & lived experiences should be valued as expertise.

As a born & raised New Yorker, Sam has brought in repeat clients & countless referrals because she keeps it real with her clients, vendors, & planning team - always. With a previous career managing large teams, coaching executive leadership, & developing people operation & culture strategy in large non-profit organizations, Sam has perfected how to keep it real while still providing top-tier client experience. Our withMavens tag line is Where Refined Meets Real, because that's the commitment Sam makes to everyone in her orbit.

Services Offered

withMavens Events works with clients beyond weddings, planning both personal & values-aligned professional events.

Wedding packages include Full Service Planning, Partial Planning, & Month-of Coordination.

Other personal/milestone events & values-aligned professional events receive custom packages based on the size, scope, & needs of the client. Please inquire directly for more information.

  • LGBTQ+-owned
  • Woman-owned
illustration popular

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Frequently asked questions

What is the starting price for day-of wedding coordination?

$3,500

What is the starting price for partial wedding planning?

$7,500

What is the starting price for full wedding planning?

$15,000

Do you offer an hourly rate?

No

What wedding events do you provide services for?

Ceremony
Reception
Rehearsal Dinner

What wedding planning services do you offer?

Day-of Coordination
Full Planning
Partial Planning

What weddings do you have experience planning?

Civil
Cultural
Destination
Elopement
Eco-Friendly
Non-Religious

Reviews of withMavens Events

This AI-generated summary gives you a snapshot of the overall ratings and feedback from the reviews this vendor has received.

Review summary

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withMavens (Sam) provided exceptional planning and day-of coordination, keeping couples organized and stress-free with detailed timelines and clear communication. She went above and beyond—handling logistics, vendors, surprises, and destination needs while advocating for inclusive vendor choices. Clients praise her professionalism, responsiveness, and flawless execution.

Review summary

Powered by AI
This AI-generated summary gives you a snapshot of the overall ratings and feedback from the reviews this vendor has received.

withMavens (Sam) provided exceptional planning and day-of coordination, keeping couples organized and stress-free with detailed timelines and clear communication. She went above and beyond—handling logistics, vendors, surprises, and destination needs while advocating for inclusive vendor choices. Clients praise her professionalism, responsiveness, and flawless execution.

Michael
Michael Sent on 04/25/2026
5 out of 5 rating

The absolute best!

We couldn’t have had as wonderful a wedding as we did without Sam! As our MOC she went above and beyond any of our expectations in keeping us and all our vendors organized and on track, and ensured every aspect of the event went off without a hitch. Sam kept us grounded during the planning process and made it as un-stressful as possible while we were going crazy. With her hard work and guidance we were able to have an elevated event that still felt like us. After our wedding, we were happy that all the planning was over, but we were sad not to have our check-ins with Sam anymore. We truly couldn’t have done it without her and highly recommend withMavens for any event planning needs!
L
Luke Sent on 08/11/2025
5 out of 5 rating

Best Decision We Made for Our Celebration!

We worked with withMavens Events for our 10-year vow renewal, and Sam was absolutely incredible from start to finish. Her attention to detail was unmatched. Her clear, color coded spreadsheets and timelines made every step of the process stress-free. Her communication was outstanding, with regular check-ins and video calls that kept us on track and confident in every decision.

Sam went above and beyond, even coordinating a surprise appearance and video shoot with a huge celebrity band during our reception, something we will never forget! Thanks to her expertise, creativity, and dedication, our vow renewal was not only seamless but truly magical. We can’t recommend withMavens Events enough!
V
Victoria Sent on 07/30/2024
5 out of 5 rating

Sam the Great!

I couldn't have imagined my wedding day without Sam, she made sure everything was flawlessly executed, and when I mentioned we were running behind schedule, she handled it, and took every task from me. There were things I didn't think of while planning the wedding, and Sam made sure she stood on top of it and made sure there was an answer to everything. You can't put a price on what Sam did - she took the worries, hesitations, and concerns out from under me and made sure I ate, drank, and enjoyed my wedding.
H
Hayden Sent on 07/19/2024
5 out of 5 rating

You’ve found your planner


To put it simply, without Sam we would not have had our dream wedding. While my now wife (!!!) and I are both extravagant people by nature, we are not planners and the task of planning a destination wedding was a bit out of our wheelhouse.

Sam, despite being located in NY and not being familiar with the venues or vendors in our dream wedding destination of Las Vegas, jumped right in without hesitation to make our dream come true!

She prioritized our every need and wish, gave us helpful counsel, and endless amounts of emotional support along the way. Her organization skills are top tier, no trip went without an hour by hour itinerary that came with its own brief before hand. Her ability to research and distill down the key details we needed to know in order to pick a venue made a normally daunting task incredibly easy.

Sam is incredibly well versed in navigating a very heteronormative wedding industry. She helped us source queer owned vendors where possible, and took time to understand our preferences and needs. She even helped us ensure there were gender neutral restroom options available for our guests.

My wife and I also are chronic procrastinators and she kept us on top of our game with grace and understanding. Our regular meetings ensured we were doing everything we needed to do while adhering to time sensitive milestones we otherwise would have missed without her guidance.

The day of the wedding was a breeze due to her expertise, everyone knew their roles, and the day went off without a hitch. Since our wedding, my wife and I have decided we are not made for wedding tier stress, but if we ever needed to do it again, we would without a doubt make sure Sam was leading the charge.

I cannot say enough fantastic things about Sam and withMavens Events and will continue to suggest their services every time I’m give then opportunity.

Thank you, Sam!!
A
Amanda Sent on 07/19/2024
5 out of 5 rating

The Most Magical Day

My husband and I had the most magical and amazing wedding and a lot of it was thanks to Sam from withMavens Events! We hired Sam as our day of coordinator. She went above and beyond to listen to my vision and help me organize the timeline and layout of the wedding. On the day of our wedding, I didn’t have to worry about a thing. She made sure everything was placed in the perfect spot, the timeline was followed to a tee and there was proper communication with all vendors and parties involved. Sam was such a gem to work with and I could not recommend her enough to make your dreams a reality when it comes to your event!
L
Leah Sent on 05/31/2024
5 out of 5 rating

Hire withMavens

Sam is the best person to work with! She was my sisters day of coordinator for her wedding and when I saw what she did for her wedding, it was no question we needed her for ours. She makes the entire process so smooth. Her organizational skills and professionalism are next level. She also is so responsive. She would answer me at any time of the day. Sam we can’t thank you enough for being apart of our special day. We seriously couldn’t have done it without you. Thank you for bringing our vision to life! I highly recommend hiring withMavens for any event. You won’t regret it!
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Awards

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