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About

Day Of Details is a wedding & events coordination company based in St Petersburg, Florida. Serving happy couples throughout St. Petersburg, Tampa, Sarasota, and beyond, this accomplished business is led by experienced coordinator Carley Ruff. She has been bringing dream weddings to life for years, able to arrange intimate and large-scale celebrations. Guided by your input, this professional cannot wait to translate your vision into a reality.

Services Offered

Day Of Details excels in seamlessly coordinating weddings and other special occasions, so you can rest assured that you will be in capable hands. As well as day-of coordination services, Day Of Details offers consultations, vendor referrals, and the creation of timelines and to-do lists. This company collaborates with couples who have done most of the initial planning but need someone to step in the day of. They are devoted to providing a calming presence while helping you and your loved ones to enjoy the moment.

  • Woman-owned
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Frequently asked questions

What is the starting price for day-of wedding coordination?

$2,000

Do you offer an hourly rate?

No

What wedding events do you provide services for?

Ceremony
Reception
Rehearsal Dinner

What wedding planning services do you offer?

Day-of Coordination

What weddings do you have experience planning?

Cultural
Destination
Elopement
Non-Religious
Religious

Reviews of Day of Details

This AI-generated summary gives you a snapshot of the overall ratings and feedback from the reviews this vendor has received.

Review summary

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Day of Details (Carley and her team) delivered exceptional coordination, staying organized, communicative, and proactive from planning through the wedding day. They managed timelines, vendor communication, rehearsals, and on-the-day emergencies smoothly. Couples praised them for making the day run flawlessly and stress-free.

Review summary

Powered by AI
This AI-generated summary gives you a snapshot of the overall ratings and feedback from the reviews this vendor has received.

Day of Details (Carley and her team) delivered exceptional coordination, staying organized, communicative, and proactive from planning through the wedding day. They managed timelines, vendor communication, rehearsals, and on-the-day emergencies smoothly. Couples praised them for making the day run flawlessly and stress-free.

L
Lisa Sent on 04/19/2023
5 out of 5 rating

Absolutely amazing!!!! Love Day of Details (Carley)

Carley was an absolutely amazing wedding coordinator! We loved her from our very first meeting. She is very professional, friendly, organized and has a calming energy about her that is so crucial during wedding planning and especially on your wedding day. Carley knows what she is doing!! She has an answer and a fix for anything that may go wrong, but nothing did. Carley made our day seamless and easy and took all the stress out of it, so that we could relax and focus on each other and enjoying the most important day of our lives. As a bride, she was exactly what I needed to just relax and know that everything was taken care of. I would highly recommend her to any couple getting married. It was one of the best decisions we made! Thank you Carley, for making our wedding day perfect! It was such a pleasure to meet you and work with you! xo Lisa & Matt
Nicole
Nicole Sent on 07/05/2025
5 out of 5 rating

Absolutely Necessary!

Carley was the secret ingredient to making our day run smoothly! She executed my wedding plans and made my vision become a reality. Highly recommend hiring her company to execute your wedding dreams! Nelson/Joyner Wedding 4.18.25
Sarah
Sarah Sent on 03/19/2025
5 out of 5 rating

Could not have gotten married without them!

Day of Details was absolutely instrumental to our wedding being as PERFECT as it was! McCulla and Kasie were our coordinators, and they were so communicative and thorough. They really took the time to ask my husband and I how we pictured our day to look and feel—and being as Type A as I am, I LOVED the tools they had for us to plan every detail. Everything turned out exactly how we envisioned it!
Lindsey
Lindsey Sent on 02/18/2025
5 out of 5 rating

Absolutely Amazing – Made Our Wedding Stress-Free!

From start to finish, Carley was an absolute dream to work with! Even though we hired her as our month and day-of coordinator, she went above and beyond by checking in with us throughout the entire year leading up to our wedding. Her quick emails and wealth of information made the planning process feel seamless.

The month before the wedding, she scheduled a Zoom call to go over every detail, ensuring everything was in place—timeline, vendor coordination, responsibilities, and any last-minute questions. Her cheerful personality and well-organized approach put us completely at ease.

On the wedding weekend, Carley attended our rehearsal and led it with confidence and enthusiasm, making sure everyone felt prepared. On the big day, she and her assistant, Ashley, arrived on time, jumped right into action, and handled everything effortlessly. They came equipped with a massive emergency kit and handled real-time timeline adjustments with ease.

Thanks to Carley and Ashley, our wedding day ran smoothly, allowing us to fully enjoy every moment without any stress. We cannot recommend Day of Details enough—if you're looking for a coordinator who is organized, proactive, and a joy to work with, look no further!
Jacob
Jacob Sent on 06/29/2023
5 out of 5 rating

Wedding coordinator

Carley and her assistant Lauren were nothing short of outstanding for our wedding. They were professional, prompt and accommodating. They were a large part of why our special day went exactly as planned.
Jeannette
Jeannette Sent on 06/22/2023
5 out of 5 rating

The best! Reduced so much wedding stress!

Carley is the best!!! She helped with so many details I can't even list them all. She found me a last minute empanada spot that was willing to stay open late and deliver after party snacks (even though they don't normally deliver). She did an amazing job getting all of the decorations out and favors set up for the ceremony and reception. I received compliments from the other vendors on how great she was at keeping them informed and everything organized. Hands down the best money we spent on our wedding was hiring Carley. I very highly recommend her!
A
Angela Sent on 05/24/2023
5 out of 5 rating

Amazing!

I am SO happy that we booked Day of Details for our wedding on November 11, 2022. Carley went above and beyond to ensure that our wedding day was everything we had envisioned.

Carley's organizational skills were remarkable. She created a detailed timeline that left no room for uncertainty. Her coordination with our vendors was flawless, ensuring that everyone was on the same page and well-prepared. Even when I surprised Carley with some last minute changes to the schedule on the day of, she handled it perfectly. Carley maintained a warm and calm demeanor, providing a reassuring presence during what can be an overwhelming experience, which allowed us to relax and fully immerse ourselves in the joy of our wedding day.

Carley's dedication, efficiency, and attention to detail made her an invaluable asset to our wedding day. She effortlessly handled my occasional moments of frantic energy and ensured that everything ran smoothly. Her ability to transform our DIY decor into a stunning display within a limited timeframe was truly impressive. We wholeheartedly recommend Day of Details to any couple seeking a wedding day coordinator who will go above and beyond to make their day effortless and truly special.

C
Caleb Sent on 04/29/2023
5 out of 5 rating

The best around

What can I even say - this day could not have happened, let alone so perfectly, without Carley. She has such a relaxed energy (which, if you're wedding planning you know that is KEY) and by the time the day came I felt so comfortable and assured that everything would run smoothly. She provides all the guidance you need leading up to your day and proactively shares a ton of helpful guides, information and tools to make the process of planning easier. Beyond that, she's just a really great, cool person to work with and have around your family and friends. Her and her assistant on the day of did an amazing job, from making sure it looked exactly how I envisioned, to making the day run exactly on schedule, to making sure we were out of the venue on time. And this is all coming from someone who has just a litttlleee bit of trouble relinquishing control in a situation like this. If you're on the fence about working with Day of Details, do it. They're awesome - thank you Carley!!
S
Sarah Sent on 04/25/2023
5 out of 5 rating

Best Coordinator Ever

I am embarrassed to say that I may have been the worst bride in the world to work with - I am very much “whatever works,” indecisive, and did the most unconventional ceremony and reception so there was no venue staff for Carley to work with. When I tell you I owe the happiest day of my life to her, I don’t say it lightly. She is incredibly organized, calming, friendly, and has proved to work under unfortunate circumstances with grace. Thank you so much for being the person I needed & more! The day would have been a disaster with out you, and I will forever laugh because I thought I could plan my wedding with out a coordinator. If you’re hesitating - DON’T! Let Carley take care of you like she took care of me
Stephanie
Stephanie Sent on 04/24/2023
5 out of 5 rating

Made my day stress-free!

Carley was absolutely wonderful to work with! During our planning process, she was very responsive to our questions and helped us navigate through many wedding day factors that we had not even thought to consider. She created a very detailed timeline for us and reached out to all of our vendors to make sure they knew where they needed to be and when, which saved us a lot of time and effort. This made for very seamless planning and made the weeks leading up to our wedding day much less stressful! On the day of our wedding, Carley and her assistant made the day go by incredibly smoothly, and made it so that we did not have to worry about a thing! She had already thought about most potential obstacles ahead of time and knew how to quickly resolve any issues that inevitably came up. I would absolutely recommend Day of Details to anyone who asks!!
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Awards

20
WeddingWire Couples' Choice Awards 2024 Winner
WeddingWire Couples' Choice Awards 2023 Winner

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