Ybarra Events

As a May 2025 bride, I was in search of a month of coordinator who was also familiar with our Napa venue. After speaking with several planners, we landed on Heather at Ybarra Events. Although she was technically only "month of", she provided open communication and vendor recommendations straight away in addition to conducting a venue walkthrough and formal menu tasting with the event and catering coordinator. Additionally, we had a few longer meetings in the last couple months leading up to the wedding which made sure every detail was in place and all questions were answered. Heather was fantastic on the day and was very hands-on with setup/breakdown, ceremony pacing, and late-night details that are often forgotten. She was so sweet throughout the entire process, and I'm grateful we were able to work together for this very important occasion that went off without a hitch. Thank you!

We're wedding florists (Flowers Valley), and for us, working with Tara was an excellent experience. Her coordination and creativity are outstanding, making every event memorable. She is a true professional in her field!

We are so grateful that we found Tara to help us coordinate our wedding. We purchased the "day of" service but were so pleased that this actually includes consultations, support, and advice. I was so grateful to have Tara to email throughout the wedding planning process. Our wedding in Fairfax was a destination wedding so being so far away can make things feel scary, but Tara's support and advice brought us so much comfort and ease. Tara is very evidently experienced and knowledgable in her field, because she reminded me of things I never thought about and gave me referrals to other vendors as needed. I also loved the planning website that she gave us access to because it helped keep me on schedule during planning. Lastly, Tara is so sweet and friendly. We enjoyed working with her and my family & friends commented on how kind, organized, and calm she was throughout the wedding day. She truly made me feel like everything was taken care of throughout our wedding day and she stayed until everyone was gone.
THANK YOU TARA! We could not have done this without you.

We had the pleasure of working with Heather Bair from Ybarra Events as our "month of" wedding planner for our October 2023 wedding. Heather's expertise and professionalism in event planning were evident from the start. She brought a level of organization and foresight that was both reassuring and impressive, making it clear that we could trust her to execute our vision flawlessly.

Despite the inherent stress of wedding planning, Heather's methodical approach significantly eased our worries. Her communication was clear and effective, utilizing a mix of emails, planned zoom calls, texts and wedding planning tools to plan and orchestrate our big day. Heather's knack for asking essential questions, ones we hadn't thought to ask ourselves, was particularly invaluable. This attention to detail ensured that every aspect of our wedding was considered and carefully planned, and wow did all that work pay off!

On the wedding day, Heather's management was extraordinary. She operated like a well-oiled machine, providing support and efficiently handling every event detail. She communicated effectively, involving us in decisions as needed while smoothly keeping the day on track.

We wholeheartedly recommend Heather Bair at Ybarra Events to any couple seeking a skilled and personable wedding planner. Her invaluable contribution to our wedding was deeply appreciated, and we would gladly choose Heather and Ybarra Events for any future event planning needs.

I recently had the pleasure of working with Tara and team as a fellow vendor for a wedding at Straus Home Ranch. As a wedding florist, much of my success comes down to the nitty gritty of logistics and timeline. So having a really solid planner on hand makes all the difference in a smooth operation for me and my team, allowing us to provide a beautiful end result for my client. And speaking from much experience, the lack of a planner (or lack of a GOOD planner), can have the complete opposite effect.

Tara and her team were so kind, gracious, communicative, and supportive throughout our planning and day-of setup. Always with a smile on their face, well versed in the venue, and with a 'make it happen' team energy. I wish I could work with Tara on a regular basis, because she made my job feel that much more enjoyable and rewarding, and that extended to the couple, their family, and friends. I highly recommend!

We worked with Heather from Ybarra events to plan our September 2023 wedding at Mountain House Estate, and her expertise was invaluable in planning our big day. Planning a wedding is extremely stressful, but Heather could always be relied upon to provide calm, positivity, and sound advice. Talking to Heather is like getting a warm hug!
Leading up to the big day, Heather was always quick with answers to our questions, provided some great vendor recommendations, ensured that we were on track for all the major to-dos, and joined many of our vendor calls to ensure we were asking the right questions. Having a planner like Heather is great for the times when you and your spouse may not agree on an aspect of the wedding- getting an expert opinion can help ease some of those decisions.
We loved that she had worked at our venue many times - this came in handy with things like planning our layout and schedule. We had some problems with one of our vendors, to the point where I was in tears the week before our wedding, and Heather went above and beyond to communicate our concerns to them, and helped me feel like I was not a crazy Bridezilla.
The day of our wedding, I didn't have to think about any of the details- Heather and her assistant made sure that everything ran smoothly so that me and the groom could soak it all in and enjoy.
We highly recommend Heather and Ybarra events if you are looking for a great wedding planner!

Tara is amazing! She did an amazing job helping us plan our wedding and making sure our special day went smoothly. We really appreciated her input and support helping us make all of the difficult decisions. She was always incredibly responsive to all of our emails and questions. It's so reassuring when you are coordinating vendors and making final decisions to get quick responses that can ease your mind. We are so grateful for her! We didn't have to worry about anything on our wedding day thanks to her. We greatly appreciate all of her hard work. She's the best!

Tara was exactly the perfect wedding coordinator for us! In addition to her attention to detail, her calm presence, and her ability to anticipate our needs before we even knew them, she was an awesome person to spend our wedding day with.

When starting the wedding planning process, we were looking for a day-of wedding planner. We knew we wanted to choose our venue, caterer, and DJ on our own, but since we were planning our Sonoma wedding (Viansa Sonoma) from across the country, we knew we needed someone to help us with the small details. Little did we know after hiring Tara that we would be getting so much more than that!

From our first meeting, you could tell that she was incredibly professional but also an easy person to talk to. She set down the expectations from a "month-of wedding planner," but let us know that we could email her with any questions or help with decisions like which of two florists we were deciding between. She was always prompt to her responses and had check in's just to make sure we were on track.

She was one of the best decisions we made for planning our wedding, and the day wouldn't have gone nearly as smoothly without her!

Ybarra Events was recommended by our venue and we are absolutely blessed that we hired them to plan our wedding. We worked with Tara, who is the kindest soul and a true mastermind at her job. Even though we only hired Tara to be our month-of planner, she worked with us closely over the course of the year leading up to the big event. I was largely developing my plan, decorations, etc, but she was ALWAYS available anytime I needed help or advice. Tara assisted me in suggesting reliable vendors, brainstorming fun ideas, working out reasonable logistics and set us up with the Aisle Planner software. She was an absolute godsend and that was amplified multitudes the day of the wedding! We 110% recommend you work with them for your wedding, you will not be disappointed.

Come wedding day, I know despite being cool as a cucumber in most scenarios- I'm also a bit type A when I have a vision to create. Trusting the process, I brought all the things I had prepared to the venue and Tara did the rest. Well, Tara knocked it out of the ballpark. My jaw hit the floor when I showed up that afternoon to see that she had executed our vision to perfection and helped coalesce our dream wedding into a reality far exceeding our expectations.

Where d o I get started when describing this experience of planning a wedding with Tara…I suppose from the start. Right from the get go and initial introductory call, we knew she was the right planner for us. We had a long runway to plan our wedding (over a year), and Tara was by our side at every corner. She helped us plan a fusion Indian-Western wedding and was diligent about details (which I appreciated so much!). She worked closely with our selected vendors to chase down enquiries, make changes to our vision etc. When it was closer to the wedding, we realised that it would rain on the day and Tara was an absolute star about it. From various contingency plans with associated seating and table arrangements, to discussing what we may want to buy to deal with the weather and so much more, she was on it!! On the day, I can’t even begin to describe how well she coordinated the vendors (it felt so seamless even though we needed to flip an indoor space multiple times during the day to accommodate the events). Tara, a massive thank you from Matt and Sinduja and our family for helping make our big day so special!!! You are an amazing person and incredibly skilled at what you do, and I’m so glad our paths crossed!!