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KC Events
KC Events
The bride holding her bouquet
The bride holding her bouquet
Wedding favors
Wedding favors
Couple portrait
Couple portrait
Couple kissing
Couple kissing

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KC Events

About

Day of coordination is perfect for a couple that would like to do all of the planning themselves, but need someone to make sure every detail runs smoothly the day of the wedding.

My goal is to make sure you and your family have every need catered to and will not have to lift a finger the day of the wedding!

To help prepare for your wedding day we will provide...
- Consultation, Planning and Itinerary Meeting
- Unlimited e-mail and phone conversations
- Custom wedding planner/organizer
- Vendor tracking log and timeline
- Detailed itinerary creation for vendors and bridal party
- Confirm timeline with vendors one week prior to wedding day
- Choreography of wedding processional and recessional at rehearsal
- Etiquette advice as needed

On your wedding day we will provide...
- Day of coordinator and one assistant - Greet and supervise all vendors
- Oversee and assist with set-up of ceremony and reception areas
- Distribution and pinning of all corsages and boutonnières
- Make sure you and your family's every need is attended to
- Keep the wedding day running on schedule
- Handle any emergencies or unexpected occurrences
Ceremony...
- Confirm there is enough seating for guests
- Coach and cue ushers and wedding party
- Ensure your dress and train look perfect as you head down the isle
- Cue musicians and confirm musical selections
- Help guide guests to reception area
- Assist the photographer in gathering wedding party and family
- Ensure all desired pictures are taken
- Ensure everyone receives drinks and food during photography session
Reception...
- Distribute and display wedding favors, programs, photographs, etc.
- Set-up of seating cards
- Make sure all tables in the reception area are properly set-up
- Ensure that all vendors have parking validation and receive meals
- Confirm selected entertainment has proper timeline
- Ensure the reception décor is as you wished before guests can enter
- Greet guests and guide them through the reception
- Prepare MC and wedding party for timed events
- Communicate with chef, banquet captain and catering staff
- Distribute final balances and gratuities to vendors
- Secure all gifts and personal items with caretaker of your choosing
- Collect your guest book, toasting glasses, cake top, etc.
- Confirm getaway transportation and make sure they are on time

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Frequently asked questions

What wedding planning services do you offer?

Day-of Coordination

What weddings do you have experience planning?

Civil
Eco-Friendly

Reviews of KC Events

Write a review
Write a review
L
Lauren Sent on 12/31/2012
5 out of 5 rating
I cannot thank Gina and KC events enough. She was an angel for our rehearsal and wedding day. I'm a highly organized DIY bride and thought I had EVERYTHING taken care of until we came in to a wedding license snafu which we did not foresee and sent our rehearsal off schedule. Gina was so helpful and so calming I surely could not have imagined the day without her. Her and her assistant were punctual, calming and put everyone at ease as she quietly made sure all my plans were executed and that the ceremony and reception were a success. I think we were probably an exceptionally challenging couple to wrangle but she did it with grace and professionalism. I'd recommend Gina to anyone planning an event and hope to work with her again myself!
J
Jessie Sent on 08/15/2012
5 out of 5 rating
Gina coordinated my wedding in Sonoma in July and she was OUTSTANDING. We met in person three times before the wedding, and she was always punctual, organized, and personable. She provided me with several document templates to help me plan out various aspects of the wedding, which was incredibly valuable- and several other vendors complimented me on my organization, which I totally owe to Gina. She also always responded to my e-mails quickly and helpfully.

On the day of (and at the rehearsal, which she ran), she was calm, efficient, and effective. It was such a relief to know that I wouldn't have to worry about anything, because she and her assistant were keeping things on track and running smoothly. When the strap of my dress popped off, Gina had safety pins at the ready and I was back in action in minutes. I couldn't have asked for a better wedding day!

On top of all that, Gina's rates are more reasonable than any of the other wedding coordinators I researched- and it is definitely money well spent. If you're even remotely considering getting a day of coordinator, DO IT. And get Gina. You will be glad you did!
L
Luisa Sent on 08/13/2012
5 out of 5 rating
Thank you so much for your help on coordinating my wedding. It truly was a great success and I owe that to you. The professionalism and composure you maintained while carrying out that days every detail was amazing. I felt such a relief to have you on my team carrying out all the details of my wedding day without a hitch. You truly followed my instructions with great care and ensured that my family and wedding party did not have to worry about a thing. You are truly a blessing to brides like me because I enjoy planning every detail and having someone I can trust to carry out all the details that day is the best. I will be recommending you to all of my friends and would be pleased to provide you future references. My parents extend their gratitude to you. Thank you for ensuring the vision of my wedding day became a reality.

Luisa and Esteban Enriquez
A
Amali Sent on 08/09/2012
5 out of 5 rating
Gina was our 'Day of Wedding Coordinator'... Even tough the planning and correspondence began a month prior to the wedding day. At our first meeting, Gina listened carefully and took note of everything that I wanted and was very understanding of my neurotic ways. She was very professional and showed that she cared. She helped point out things that could make the day go smoother and had valuable input without suppressing my vision.... In fact she enhanced it. I must say she was rather stealth... She ensured that all details were perfect without being seen yet was there when I needed her. Gina did an incredible job and was a huge part of making my dream wedding a reality!
S
Bonnie Sent on 04/29/2011
5 out of 5 rating
August 30, 2010

Wow! Thank you, thank you, thank you Cal Coast Events. I know that our wedding would have been good with or without your services, but, thanks to you, it was absolutely perfect.
I had not initially planned on hiring a coordinator, but towards the end of our planning process decided to work with CCE for the day-of coordination. What a huge difference this made in the flow and overall feeling of our special day.
Upon arriving to the ceremony location both my fiancé and I were anxious and a bit frazzled. However, Gina from CCE was there early to greet our families, our guests, and us, and to take care of all of the last minute details, from finding my lost wedding bouquet, to assuring that everything was set-up and ready for our reception. Her air of calmness and ever-present smile helped to set us all at ease.
Our reception was a whirlwind. Everything happened so fast, and I continually lost track of time. Thank goodness Gina was there to assure that everything ran smoothly. The day’s events moved seamlessly, almost to the point that I forgot that I had anyone coordinating at all. The seamlessness of the transitions between events (food service, dancing, cake-cutting, etc.) was further proof to me of what an excellent job CCE was doing with my wedding. I did not have to worry about a thing. All I was responsible for on this day was enjoying my new husband, laughing with my guests, and having fun; all of which I accomplished!
So again, thank you Gina and Cal Coast Events. Your continual professionalism, calmness, and positive attitude made our day perfect.


Bonnie Fletcher
Wedding date: July 25, 2010
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