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Weddings

Attributes highlighted by couples

Quality catering
Guests comfort
Amenities

About this vendor

Liz Chavarria
Liz Chavarria
Catering Sales Manager

No business details yet

6 years in business

We speak English and Spanish

Medium team (11-20 members)

Hotel Vin, located in Grapevine, Texas, is a modern, stylish wedding venue. This boutique hotel combines elegant event spaces with delicious cuisine, alongside a dedicated team of event staff. Nestled in the city center, this venue is just 30 minutes away from Dallas, and 10 minutes from Dallas Fort Worth International Airport.

Facilities and Capacity

Hotel Vin offers 20,000 square feet of event space that to-be-weds can transform and make their own, whether they want to celebrate indoors or outside. The Bordeaux Ballroom can comfortably accommodate up to 224 guests and has elegant floor-to-ceiling windows that offer views of Main Street. With its eye-catching light fixtures and high ceilings, this ballroom offers a sophisticated space for ceremonies and receptions. The Tuscany Ballroom is also available for smaller celebrations, with a maximum capacity of 100 guests. This space features the same floor-to-ceiling windows as the Bordeaux Ballroom, filling the room with natural light. Festivities can be held on the Rioja Rooftop Terrace, which offers a relaxed space for up to 200 people. With comfortable seating and panoramic views of historic Main Street, it's ideal for catching up with loved ones. Pre-wedding showers and rehearsal dinners can be held in one of the hotel's private dining rooms. There are 120 rooms available for guests to stay overnight.

Services Offered

The team at Hotel Vin is on hand to help couples bring their vision to life, however it might look. The hotel's culinary team creates a customized menu to suit each couple's tastes and dietary preferences, and specializes in European-style dishes. For bartending, to-be-weds can choose from a wide array of domestic and international wines, alongside craft beers and premium liquors. Each event space is fitted with audiovisual equipment, with linens, tables, and chairs also provided.

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FAQ

Do you have a site fee for wedding receptions at your venue?

Yes

What is the starting site fee for wedding receptions during peak season?

$5,000

What is the starting site fee for wedding receptions during off-peak season?

$3,500

Do you have a site fee for wedding ceremonies at your venue?

Yes

What is the starting site fee for wedding ceremonies during peak season?

$5,000

What is the starting site fee for wedding ceremonies during off-peak season?

$3,500

Which of the following are included in the starting site fee?

Bridal Suite
Chairs
China
Clean Up
Flatware
Glassware
Linens
Parking
Set Up
Tables

Which of the following are included in the cost of wedding catering?

Cake Cutting
Server(s)

What is the starting price per person for bar service?

$57

Which of the following are included in the starting price for bar service?

Bartender(s)
House Beer
House Wine
Open Bar
Premium Liquor
Signature Drink

What is the minimum number of guests required to book your venue?

25

How many event spaces or rooms does your venue offer?

3

Describe your venue:

Ballroom
Hotel
Resort
Rooftop

What kind of settings are available?

Indoor
Uncovered Outdoor

Which of the following wedding events does your venue service?

Ceremony
Reception
Bridal Shower
Engagement Party
Elopements
Rehearsal Dinner

What event services do you offer?

Accommodations
Bar Services
Catering Services
Clean Up
Get Ready Rooms
Outside Vendors
Pet Friendly
Wifi

What catering services do you offer?

Buffet
Cocktail Reception
Dessert
Family Style
Hors d'oeuvres
Outside Cake
Plated
Server(s)
Stations
Tastings

What bar services do you provide?

Bartender(s)
Cash Bar
Champagne Toast
House Beer
House Liquor
House Wine
Limited Bar
Liquor License
Open Bar
Premium Liquor
Signature Drink
Specialty Beer
Specialty Wine

What event items are available?

Audio Equipment
Chairs
Dance Floor
Tables

What food and beverage items are available?

Barware
China
Flatware
Glassware
Linens

What transportation and access is available?

Parking
Valet
Wheelchair Access

What months are included in your peak season?

March
April
May
September
October
November
December

What months are included in your off-peak season?

January
February
March
June
July
August

Still have questions?

Reach out about anything you didn't see answered here—no question is too small!

Wedding couple

Reviews of Hotel Vin

This AI-generated summary gives you a snapshot of the overall ratings and feedback from the reviews this vendor has received.

Review summary

Powered by AI

Hotel Vin in Grapevine, Texas is highly praised by reviewers for its stunning property, beautiful ballrooms, and elegant chandeliers. Guests compliment the delicious food, attentive service, and exceptional staff, including Crystal the events manager, Eddie the banquet manager, Roy the assistant banquet manager, and Chef Raul. The venue's accessibility to historic downtown Grapevine, the excellent hospitality, beautiful guest rooms, and spectacular ballrooms are highlighted as key aspects that exceeded expectations. Positive feedback also extends to the vintage feel of the hotel, exceptional service from attentive staff, exquisite food quality, and the seamless coordination by Crystal, making it a top recommendation for weddings.

Review summary

Powered by AI
This AI-generated summary gives you a snapshot of the overall ratings and feedback from the reviews this vendor has received.

Hotel Vin in Grapevine, Texas is highly praised by reviewers for its stunning property, beautiful ballrooms, and elegant chandeliers. Guests compliment the delicious food, attentive service, and exceptional staff, including Crystal the events manager, Eddie the banquet manager, Roy the assistant banquet manager, and Chef Raul. The venue's accessibility to historic downtown Grapevine, the excellent hospitality, beautiful guest rooms, and spectacular ballrooms are highlighted as key aspects that exceeded expectations. Positive feedback also extends to the vintage feel of the hotel, exceptional service from attentive staff, exquisite food quality, and the seamless coordination by Crystal, making it a top recommendation for weddings.

Weddingwire
5.0/5 16 reviews
Google
4.6/5 747 reviews
A
Amy S. Sent on 10/28/2023
5 out of 5 rating

Hotel Vin undoubtedly stands as the BEST venue in DFW!

It's been a couple of weeks since our daughter’s wedding, and our guests are still raving about how incredibly beautiful the venue is. What made our experience at Hotel Vin even more exceptional was the staff from the moment we stepped through the doors. First I would like to recognize our phenomenal Venue Coordinator, Crystal! She was there every step of the way, from our very first visit right up to the big day itself. We couldn't have navigated the process without her! Her communication, flexibility, and desire to address all of our questions or concerns was unmatched. On the wedding day, she checked in with us throughout the day to make sure we had everything we needed. Then it was game time and the Banquet Manager, Eddie and his assistant Roy made the entire event run smoothly, our guests were happy and everything went according to schedule. I would be remiss not to send kudos to the Chef, the food was extraordinary and our friends are still talking about it! I highly recommend Hotel Vin to host your next event if you want a unique experience and the most beautiful location with a exceptional staff that is always ready to meet all your needs. Many thanks, Steve & Amy Sogga
Kim
Kkk Sent on 06/27/2024
5 out of 5 rating

Outstanding venue and service!

Hotel Vin in Grapevine, Texas is a stunning property. The ballrooms are beautiful and elegant, and the chandeliers are gorgeous. We hosted our daughter's wedding at Hotel Vin early June of this year, and everything was perfect. The food and drink during the cocktail hour and throughout the dinner were delicious! All of the guests commented on how good the food was, and it was hot on the plate. The service was top notch! Really, the staff were tremendous and attended to our every need. They actually anticipated our needs. We did not have to ask for anything.
I would be remiss if I did not say a huge THANK YOU to Crystal - events manager/coordinator, Eddie - banquet manager, Roy - assistant banquet manager, and Raul - chef. Perfect, perfect, perfect!
K
Kelsey Sent on 12/21/2023
5 out of 5 rating

A Venue That Will WOW Any Guest!

I had my wedding reception at Hotel Vin in November 2023, and it was truly a dream come true! My husband and I toured many wedding venues in the DFW area, and as soon as we saw Hotel Vin and met the Catering Sales Manager, Crystal Langley, we knew it was where we wanted to celebrate our special day!

From beginning to end, Crystal was an incredible resource for me to lean on. She answered my MANY questions and panic emails, was flexible with me to make my ideas come to life, and ultimately made the process as stress-free as possible. I can't thank her enough!

I also want to give a shoutout to the banquet captain, Eddie, as he is absolutely wonderful to work with. On the day of my wedding, he checked in with me multiple times to ensure I had a drink, food, or anything I needed! All of the food stations turned out absolutely wonderful - almost every guest I've talked to said it was the best food they've ever had at a wedding!

If you're a DFW bride searching for your wedding venue, I truly cannot recommend Hotel Vin enough. You won't be disappointed!
T
Timothy Sent on 11/30/2023
5 out of 5 rating

Unbelievably perfect in every way!

Every aspect of my daughter's wedding reception was incredible!
M
Monica Sent on 11/22/2023
5 out of 5 rating

Spectacular Venue

If there were more than 5 stars available, we would give them to Hotel Vin. We hosted our daughter's wedding here on Nov. 11th, 2023 and EVERYTHING far exceeded our expectations. We wanted this event to be very special, not only for our daughter and her husband, but for our guests who came from all over the US to celebrate this special occasion. The hotel's proximity to DFW and historic downtown Grapevine was perfect. In addition to the delicious food at Bacchus Kitchen + Bar located in the hotel lobby, Harvest Food Hall, attached to the hotel, offered plenty of additional food options for many of our weary travelers on a rainy night. The wedding itself was a dream event thanks in large part to the team of professionals at Hotel Vin. So many, many people came together almost a year ago to help us plan this wedding which would not have been possible without them. The hospitality was beyond compare, the guest rooms were beautiful, the food at the reception was fine dining at its best, the ballrooms were spectacular, and the rooftop bar was the perfect escape for our guests who didn't want to shout over the band but wanted to remain part of the celebration. There was a space for everyone which was very important to us. If you are considering hosting a special event in Grapevine, just go here, you won't regret it.
E
Emile Sent on 11/03/2023
5 out of 5 rating

Amazing Wedding Reception

This was the best choice for our reception. The ballroom is gorgeous and overlooks downtown Grapevine. The vintage feel of the hotel adds to the whole experience. My daughter was able to get ready with her bridal party in a suite in the hotel and the groomsman were able to relax in the private speak easy before heading to the church.
The service from the staff was perfect, everyone was attentive and always had a smile. The food was exceptional, fresh and hot, kudos to the chef. The catering manager, Eddie took care of us the whole time and we had zero problems the entire night.
We received so many compliments from the guests and the common thread was how classy it was and how awesome the food was. I would highly recommend The Vin and would not have changed a thing. Crystal made the whole process painless, she was great to work with and took care of every detail.
L
Laura Sent on 10/18/2023
5 out of 5 rating

Weddings with Crystal

Crystal is your go-to with Hotel Vin. She is amazingly responsive and super competent. She is a joy to work with. And the food is top notch along with Eddie watching over staff as well.
Marian
Marian Sent on 10/18/2023
5 out of 5 rating

Above and beyond VENUE & Wedding service!

I have worked with Hotel Vin on over a dozen weddings thus far as a planner. Their staff, from top to bottom, cares SO MUCH about each and every couple of mine. From people at the valet, front desk, reservations, Crystal and Eddie in banquets and EVERY OTHER banquet & bartending staff, they will go above and beyond for clients and really care. They are genuine in their passion for weddings and strive to make it the best day possible. Crystal, catering sales manager, is an absolute delight to work with. I always have a good experience with her and my clients feel the same way. It's so refreshing to work well with someone who truly cares. I just love Hotel Vin! Couldn't recommend them enough to potential clients.
Jessica
Jessica Sent on 01/31/2023
5 out of 5 rating

Wedding Venue of my Dreams

Kevin and I fell in love with Hotel Vin during our tour. We truly loved everything that Hotel Vin had to offer. The location is perfect as it is in the heart of downtown Grapevine so you can easily walk down main street. Harvest hall was one of our favorite parts! They have a variety of food options and the third rail bar offers so much entertainment. (This was where all our friends and family gathered and kept the party going after our wedding reception ended). When I was searching for a wedding venue, I really wanted something that had an open floor plan and a nice view. The ballroom has these stunning arched windows that made for the perfect background, in addition to providing an open feel. Not to mention the stunning fireplace backdrop in their lobby, where majority of our favorite wedding pictures were taken!
Crystal, the event coordinator at Hotel Vin, was so easy to work with! If my wedding Planner ran an idea by her, Crystal found a way to make it work. I truly felt taken care of throughout the entire wedding process. The staff went above and beyond to make our wedding day special. Eddie, one of the catering staff members, constantly checked on my husband and me and made sure our drinks and plates were always filled. We received so much positive feedback from family and friends regarding Hotel Vin, the staff, and their overall stay after our wedding. There were zero setbacks our wedding weekend or throughout the whole planning process. I would 100% recommend Hotel Vin to anyone looking for a wedding venue!
M
Meredith Sent on 01/06/2023
5 out of 5 rating

Amazing Staff and Venue

Everything about our wedding at Hotel Vin was amazing. From the valets up to the banquet manager and event planner, the staff go above and beyond to make sure you have everything you need and your day goes smoothly. We could not have asked for better service. I cannot say enough good things about Hotel Vin.
We're all about trust. Our community relies on honest reviews to help you make those big decisions with ease.

Awards

16
WeddingWire Couples' Choice Awards 2024 Winner
illustration message review

Are you interested?

Real Weddings

Michelle & Chad
90 photos · 10/15/2022

Team

Liz Chavarria
Liz Chavarria
Catering Sales Manager

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Hotel Vin frequently asked questions

Hotel Vin includes the following items and services for wedding events in its starting site fee:
  • Bridal Suite
  • Chairs
  • China
  • Clean Up
  • Flatware
  • Glassware
  • Linens
  • Parking
  • Set Up
  • Tables
Hotel Vin includes the following items and services in its wedding catering costs:
  • Cake Cutting
  • Server(s)
The bar service starting price at Hotel Vin includes:
  • Bartender(s)
  • House Beer
  • House Wine
  • Open Bar
  • Premium Liquor
  • Signature Drink
The space offered by Hotel Vin for wedding events is known for:
  • Ballroom
  • Hotel
  • Resort
  • Rooftop
Hotel Vin offers the following indoor/outdoor options for weddings:
  • Indoor
  • Uncovered Outdoor
Hotel Vin offers the following types of wedding events:
  • Ceremony
  • Reception
  • Bridal Shower
  • Engagement Party
  • Elopements
  • Rehearsal Dinner
Hotel Vin offers the following services for wedding events:
  • Accommodations
  • Bar Services
  • Catering Services
  • Clean Up
  • Get Ready Rooms
  • Outside Vendors
  • Pet Friendly
  • Wifi
Hotel Vin offers the following furniture and decor items for weddings:
  • Audio Equipment
  • Chairs
  • Dance Floor
  • Tables
Hotel Vin is recommended by 100% of couples who have used their services. Their overall rating is 5.0, with the same score awarded for quality of service, flexibility, value, professionalism and average response time.
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