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Weddings

Pricing Information

These prices are available for the months of September through December. These prices are available for the months of January through August.
Reception
$700 starting price
Ceremony
$500 starting price
Bar
$12 starting price
Reception
$500 starting price
Ceremony
$500 starting price
Bar
$12 starting price

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About

The Best Western Gateway Grand Hotel and Conference Center, located in Gainesville, Florida, is the perfect venue to host your wedding. Accommodating up to 270 guests, from ceremony to reception, our award winning culinary team and exceptional service from our banquet staff ensure a flawless event.

Facilities and Capacity

Offering nearly 10,000 square feet of flexible event space the Gateway Grand Hotel offers two separate ballrooms, two smaller, more intimate spaces, the expansive pre-function area and the continental mezzanine for wedding functions. Direct access to our event space from our large (complimentary) parking lot ensure easy in/out for guests. Our sales and catering team will coordinate your special day, ensuring a flawless delivery of your concept.

The Springhills Ballroom (3030 sqft) is the largest event space in the hotel, accommodating up to 270 guests for a sit-down lunch or dinner (without a dance floor). If a dance floor is required, the ballroom can accommodate 220 guests for sit-down meals. For a stand-up reception, the ballroom accommodates 200 guests comfortably. as it measures some 3,930 square feet in dimension. For a sit-down meal (without a dance floor) up to 270 people can be accommodated, while 220 can find room with a dance floor. As many as 350 can find room here when it is arranged in theater layout. For a cocktail reception, meanwhile, 200 people can chat, mingle, and enjoy the day together. This ballroom can be split into two different spaces - highlighting how versatile this venue is.

The Cross Creek Ballroom is the next largest venue at Best Western Gateway Grand Hotel and Conference Center. A 1,500 square-foot space, it offers ample room to be arranged according to your preferences.

The Santa Felasco (649 square feet), Edgewood Boardroom (357 square feet), and the Magnolia (269 square feet) would work well for more intimate affairs or as bridal/get-ready rooms.

Services Offered

The Best Western Gateway Grand Hotel and Conference Center offers an event planning service. This means that couples can stress less about the details involved in getting the venue ready for the big occasion.

The staff can also provide catering services (buffet, cocktail reception, dessert, family-style, plated, stations, and more). Additionally, the bartenders can provide beer, wine, and liquor. A champagne toast can also be included.

Accommodation

A variety of rooms and suites are available. For those seeking extra luxury, rooms with hot tubs are available, while for the main couple the presidential suite would surely be a fitting place to spend their first night as newlyweds.

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Frequently Asked Questions

Do you have a site fee for wedding receptions at your venue?

Yes

What is the starting site fee for wedding receptions during peak season?

$700

What is the starting site fee for wedding receptions during off-peak season?

$500

Do you have a site fee for wedding ceremonies at your venue?

Yes

What is the starting site fee for wedding ceremonies during peak season?

$500

What is the starting site fee for wedding ceremonies during off-peak season?

$500

Which of the following are included in starting site fee?

Chairs
China
Clean Up
Event Planning
Flatware
Glassware
Linens
Parking
Set Up
Tables

Which of the following are included in the cost of wedding catering?

Cake Cutting
Dessert
Server(s)

What is the starting price per person for bar service?

$12

Which of the following are included in the starting price for bar service?

House Beer
House Wine
Limited Bar
Open Bar

What is the minimum number of guests required to book your venue?

1

How many event spaces or rooms does your venue offer?

8

Describe your venue:

Ballroom
Banquet Hall
Hotel

What kind of settings are available?

Indoor
Uncovered Outdoor

Which of the following wedding events does your venue service?

Ceremony
Reception
Bridal Shower
Engagement Party
Elopements
Rehearsal Dinner

What event services do you offer?

Accommodations
Bar Services
Catering Services
Clean Up
Event Planner
Event Rentals
Get Ready Rooms
Liability Insurance
Outside Vendors
Pet Friendly
Wifi

What catering services do you offer?

Buffet
Cocktail Reception
Dessert
Family Style
Hors d'oeuvres
Outside Cake
Plated
Server(s)
Stations
Tastings

What bar services do you provide?

Bartender(s)
Cash Bar
Champagne Toast
House Beer
House Liquor
House Wine
Limited Bar
Liquor License
Open Bar
Premium Liquor
Signature Drink
Specialty Beer
Specialty Wine

What event items are available?

Audio Equipment
Centerpieces
Chairs
Chair Covers
Dance Floor
Decor
Drapery
Furniture
Lighting
Tables

What food and beverage items are available?

Barware
China
Chocolate Fountain
Flatware
Glassware
Linens

What transportation and access is available?

Parking
Shuttle
Wheelchair Access

What months are included in your peak season?

September
October
November
December

What months are included in your off-peak season?

January
February
March
April
May
June
July
August
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Any other questions?

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4.8 out of 5 rating
37 Reviews
  • Quality of service
    4.8 out of 5 rating
  • Average response time
    4.9 out of 5 rating
  • Professionalism
    4.8 out of 5 rating
  • Value
    4.9 out of 5 rating
  • Flexibility
    4.8 out of 5 rating
97% Recommended by couples
37 Reviews
Gabrielle
Gabrielle Married on 11/12/2022
5 out of 5 rating
The space was amazing and the food great. I don't think there is a better value in Gainesville for a ballroom that can fit 100+ people. I started this process with Jorge and worked with several different people over the months but in the end every staff member I worked with was professional and accommodating. My guest loved the hotel for their stay and we had blocked about 20 rooms.
A
Ash A. Married on 04/30/2022
5 out of 5 rating

Great hotel for wedding block and rehearsal dinner

We used the Best Western Gateway Grand as our primary hotel for our wedding guests. We also had our rehearsal dinner at the hotel. We also hired the shuttle to transport our distinguished guests from the hotel to our wedding venue (Valley View). They were very helpful in arranging our wedding block - even though we accidentally picked UF graduation weekend for our wedding. Scott, Vanessa, and Shannon were great to work with. The hotel could use a few aesthetic updates. The staff treated our guests very well. We are so glad we chose Best Western Gateway Grand.
S
Sheila Married on 10/23/2015
5 out of 5 rating
We had the best experience ever. Our wedding was perfect and we owe a lot of the success to Best Western Gateway Grand and their staff. We were treated like we were their most important Bride and Groom. I will highly recommend to any couple looking for a venue to choose The Best Western Gateway Grand
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Awards

37
WeddingWire Couples' Choice Awards 2015 Winner
WeddingWire Couples' Choice Awards 2014 Winner
WeddingWire Couples' Choice Awards 2013 Winner
WeddingWire Couples' Choice Awards 2011 Winner
WeddingWire Couples' Choice Awards 2010 Winner
WeddingWire Couples' Choice Awards 2009 Winner

Deals

Team

Vanessa Honorat
Vanessa Honorat
Director of Catering

Vanessa has been with the BW Gateway Grand for 6 years. She is an expert in food service as well as custom event planning. Let Vanessa guide you through contracting your dream wedding today.

Shannon Hamby
Shannon Hamby
Catering Coordinator

Shannon has been working in food service and events for nearly 10 years. Once your wedding is contracted with the BW Gateway Grand, Shannon is with you for every planning step along the way.

Professional Network & Endorsements

11 Endorsements
Kara Winslow Makeup Artist Kara Winslow Makeup Artist Wedding Hair & Makeup

It's always a pleasure when I get to work at the Best Western Gateway Grand. I always know they are going to take care of my brides.

Sweet Serendipity Photography Sweet Serendipity Photography Wedding Photographers

The Best Western Gateway Grand in Gainesville, FL is such an amazing wedding venue! The staff is courteous and they ensure that every detail of the wedding goes as planned. They also have several different options as far as ballroom sizing / configurations so there is something for every bride and budget!

KB Kakes, LLC KB Kakes, LLC Wedding Cakes

Best Western Gateway Grand is such a great place for a wedding! It is spacious and beautiful. But I really like working with the Jorge. No matter what needs may arise, he's got them cared for! When I get there to deliver the cake, they always have the cake table ready, and everything is always beautiful!!!! And for me, that is a real treat!!!! If they treat a vendor that good, just image how awesome the honored guest are treated!!!!

Map

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Best Western Gateway Grand Hotel and Conference Center frequently asked questions

Best Western Gateway Grand Hotel and Conference Center includes the following items and services for wedding events in its starting site fee:
  • Chairs
  • China
  • Clean Up
  • Event Planning
  • Flatware
  • Glassware
  • Linens
  • Parking
  • Set Up
  • Tables
Best Western Gateway Grand Hotel and Conference Center includes the following items and services in its wedding catering costs:
  • Cake Cutting
  • Dessert
  • Server(s)
The bar service starting price at Best Western Gateway Grand Hotel and Conference Center includes:
  • House Beer
  • House Wine
  • Limited Bar
  • Open Bar
The space offered by Best Western Gateway Grand Hotel and Conference Center for wedding events is known for:
  • Ballroom
  • Banquet Hall
  • Hotel
Best Western Gateway Grand Hotel and Conference Center offers the following indoor/outdoor options for weddings:
  • Indoor
  • Uncovered Outdoor
Best Western Gateway Grand Hotel and Conference Center offers the following types of wedding events:
  • Ceremony
  • Reception
  • Bridal Shower
  • Engagement Party
  • Elopements
  • Rehearsal Dinner
Best Western Gateway Grand Hotel and Conference Center offers the following services for wedding events:
  • Accommodations
  • Bar Services
  • Catering Services
  • Clean Up
  • Event Planner
  • Event Rentals
  • Get Ready Rooms
  • Liability Insurance
  • Outside Vendors
  • Pet Friendly
  • Wifi
Best Western Gateway Grand Hotel and Conference Center offers the following furniture and decor items for weddings:
  • Audio Equipment
  • Centerpieces
  • Chairs
  • Chair Covers
  • Dance Floor
  • Decor
  • Drapery
  • Furniture
  • Lighting
  • Tables
Best Western Gateway Grand Hotel and Conference Center is recommended by 97% of couples who have used their services. Their overall rating is 4.8 out of 5 with the following breakdown: 4.9 in average response time, 4.9 in value, 4.8 in quality of service, 4.8 in flexibility and 4.8 in professionalism.
Best Western Gateway Grand Hotel and Conference Center currently offers 1 special WeddingWire promotion for wedding services.

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