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Hannah
Rockstar July 2019

Timeline Help

Hannah, on June 11, 2019 at 3:37 PM Posted in Planning 0 7
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Hello all,

I'm currently working on my day of timeline, and I would love some feedback!

Our contract specifically states ceremony is 5pm-5:30pm, cocktail hour is 5:30pm-6:30pm, and reception is from 6:30pm-10:30pm. We are also having a 3 course plated meal, and it is approximately 110-120 guests. I'm most unsure about the placement of special dances and cake cutting. Cocktail hour is going to have tons of food (stations and passed apps), and then the meal is an appetizer, salad, and entree. I want to give some time for guests to digest before going into dessert/coffee. We are not doing bouquet or garter toss.

8am-1pm: Hair and make-up at salon

1pm-1:30pm: Travel from salon to venue(22 minutes estimate)

1:30pm-2:15pm: Getting ready/getting ready photos

2:15pm-3pm: First Look/First Look photos

3pm-4:30pm: Family and Group photos

4:30pm-5pm: Last-minute prep for ceremony

5pm-5:30pm: Ceremony!

5:30pm-6:30pm: Cocktail Hour

6:35pm: Wedding Party Grand Entrance

6:45pm: First Dance

6:55pm: Anniversary Dance

7pm: First Course served

7pm-7:20pm: Toasts (BM/MoH/Bride's Parents/Groom's Parents/Us-quick thanks)

8pm-8:06pm: Father-Daughter Dance/Mother-Son Dance (each song is a little under 3 minutes)

8:06pm: Open Dance

9pm: Cake Cutting

9:05pm: Open Dance

10pm: Last song of the night

10:30pm: Everyone Leaves

I appreciate any and all feed-back! I am also consulting with my DJ, photographer, and venue event manager. Hair and make-up was determined by salon owner with a good chunk of buffer time.

7 Comments

  • Michaela
    Super May 2020
    Michaela ·
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    Definitely consult with your vendors, but first glance I'd say it looks good! I assume it's all in the same place so don't need to consider travel time? What will your wedding party be doing before the grand entrance? I think it's a bit strange to have the anniversary dance and then have everyone sit down and eat.. Maybe that would fit best after toasts?

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  • Hannah
    Rockstar July 2019
    Hannah ·
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    Yep, all the same venue. We will all be in the cocktail hour with everyone else. But the DJ will formally announce everyone at the start of the reception, with us last and then we are going to go straight into the 1st dance. I just figured the flow may work for the anniversary dance because we will be the 1st couple to leave the dance floor and it gets everyone in their seats since guests are supposed to walk off the dance floor as the DJ announces "married at least x years" so everyone would end up back at their seats by the end of it and can start their 1st course. The toasts we were planning to do while everyone is eating. Should we move the toasts to later?
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  • Michaela
    Super May 2020
    Michaela ·
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    Toasts are best when everyone is finishing eating. Now that you explain it, I can understand how that would flow! I’ve just always seen it at the beginning of open dance as a way to get everyone out of their seats onto the dance floor. I think it will work either way you choose!
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  • MrsD
    Legend July 2019
    MrsD ·
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    I'd do parent dances before you open the dance floor!

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  • Jenna
    Super October 2019
    Jenna ·
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    I like your placement of the anniversary dance with the way you explained it. I also think toasts are fine during dinner, but I would start them towards the end, after everyone has been served the entree course. If you're giving out champagne or anything for the toasts, you'll want to build in time for that to be passed out before the toasts begin.

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  • Hannah
    Rockstar July 2019
    Hannah ·
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    I wonder if toast placement is a regional thing. Every wedding FH, our families, and I have been to always have the toasts at the beginning of the meal. Interesting.
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  • Kim
    Super September 2019
    Kim ·
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    I am following this! Our ceremony starts at 5pm as well, cocktail hour at 5:30, and reception at 6:30. Trying to finalize our own timeline.

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