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Dedicated October 2020

Shortening the Guest List - covid

VICTORIA, on July 5, 2020 at 10:07 PM Posted in Etiquette and Advice 0 7

Hey guys. I'm in NY and right now we can only have groups of 50 total. I'm hopeful, as is my venue, that come end of October this will be increased (PLEASE SEND ALL THE POSITIVE VIBES MY WAY!). Our total, including if ALL guests came, us, and vendors is 84.


HOWEVER, if it is not increased by then- I will at least consider the idea of shortening the guest list. Note: I do not WANT to do this and I will only consider it if postponing would cause me to lose my $2k deposit that I've already put down on just the venue- not including the other deposits we've put down for the other vendors.


Now, the question is: how do you tactfully do this? I've already sent out Save the Dates, so there are people EXPECTING to get invitations to this wedding. As they should. How would we go about explaining that they wouldn't be getting invitations because we have to shorten the guest list thanks to COVID? I don't want ANYONE to feel that they aren't "important enough" to make the cut, because that's truly not the case at all.

Almost the entire guest list is family. I've gone through the list ****x and even if we removed people who truly should NOT be removed (like long standing family friends, my sisters adult stepchildren, etc), we'd still need to remove 3 more to get to 50 Smiley sad


I am literally so stressed about this. I don't know if we'll need to do this, but it's in the back of my mind. Any advice is welcome.

7 Comments

Latest activity by Tasha, on July 7, 2020 at 3:46 PM
  • Erin
    Expert August 2020
    Erin ·
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    I would just send out thank you cards to those you need to cut out with an explanation of having to cut down on guests because of COVID and see about hosting it live for them to attend so those people still feel invited and included? I’m sure everyone will understand with everything going on in the world right now.
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  • V
    Dedicated October 2020
    VICTORIA ·
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    That's a really awesome idea! Thank you! I know we'll have to do that for at least one guest- she is immunocompromised for a year due to finishing up chemo and even with a mask she would NOT be safe at our wedding. And she is a very important person in our lives, so I love the idea of live video. This could definitely be used for some other people to! Thank you so much!

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  • M
    Legend June 2019
    Melle ·
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    I think your idea of doing that for the most immunocompromised or just those in the most at risk population definitely send them a card saying for their own safety and give them a way to still partake virtually
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  • Erin
    Expert August 2020
    Erin ·
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    You’re welcome! I wish you all the best!
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  • Queen Cone
    Devoted September 2020
    Queen Cone ·
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    Im in the same boat as you! what region are you in? were supposed to enter phase 4 tomorrow. the venue thinks local government will be releasing guidance after that on catered events but i wont get my hopes up. i know at the least 50 will have to do. i think just send a note explaining u can only have your closest family. im not gonna bother with zoom.
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  • Lynnie
    WeddingWire Administrator October 2016
    Lynnie ·
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    I'd definitely offer to stream your ceremony for those guests you can no longer accommodate! You can even do a quick virtual cheers with them right afterwards. 🥂

    There are some good tips in this article you can check out: How Do I Downsize My Guest List if I’ve Postponed My Wedding? and these forum posts from couples in similar situations: You are uninvited letter and Guest List!!!

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  • T
    Just Said Yes September 2020
    Tasha ·
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    Did you try contacting your venue? I’m also in NY. If your venue operates under the regulations of a restaurant than you can have more than 50 people. In that case the venues are based on their max occupancy. So my venue right now is at phase 4, they are allowed 33% of their max capacity. So at this particular venue I’m allowed 72 guests. So idk if this makes sense but def ask your venue. If they provide dining services on site than they should be under the restrictions of a restaurant.
    I’ve been hearing that many venues are operating like this in NY. That being said my venue will require social distancing like spaced apart tables and masks unless we’re seated and eating.
    Hope this helps!
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