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Shavonna
Just Said Yes September 2024

Photographer Contingency Plan

Shavonna, on August 3, 2023 at 11:39 PM Posted in Planning 0 4
Hi, all so I am officially in the throes of planning a wedding and we are now selecting photographers and videographers. My partner and I have narrowed it down to 3 choices. One of which seems very polished, professional and capable of doing a good job but not necessarily the best fit for us. The second choice is very professional, does great editing and has the highest price point of the 3. The third option is the cheapest option but doesn't seem as polished or professional. However, their work speaks for itself. They create both incredible photography and videography at a margin of the cost. One of the reasons I'm led to believe this is because they are a little bit newer to the field and also do not seem to be fully tapped in to the wedding market.


Therein lies my concern. When talking with this option, the third option that we like the best, We asked point blank what is your backup plan in the event that you are unable to shoot our wedding?
Their response, that has never happened and we would do anything we could to make sure we'd be there. However, that was not the answer We were looking for most other people we have met with have Been very clear that it's built into the contract that if they cannot make the wedding, they will find an additional photographer for us.
How can we articulate our concerns to this photographer? In a way that ensures they understand the severity of our anxiety around something going arwy that is completely preventable. Or would you recommend just going with one of the more seasoned professionals at a higher price point?

4 Comments

Latest activity by Taylor, on August 5, 2023 at 12:15 AM
  • LM
    Super December 2022
    LM ·
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    I think you're leaning towards #3-- you say their photography and videography are of high quality and at a comfortable price point. Professionalism is learned by working over time so I think you can allow them some leeway with their interview. Just convey your concerns and ask for a clause in the contract that says if there is an emergency, they will find a photographer(s) of equal caliber and cost within XX days or weeks of the event. I'm not sure if finding a replacement photographer is a standard in contracts as mine did not include this, nor was it a concern. But, if it is for you, don't be shy about talking about it with your vendor(s). You want the business relationship to be clear and comfortable on both sides.

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  • K
    Super September 2023
    Kimberly ·
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    I agree with LM. Until it’s signed, the contract is completely negotiable. A lot of photographers have peers who they make an arrangement with (in the event of an emergency, they’ll take over each other’s clients at the rate the original photographer agreed to). Since they’re newer, they might not have the same network as a more established photographer, but you can always ask and see if they have anyone in mind and if they would be willing to get that language into the contract. They might be on board to do this if they know this is what’s holding up the booking.
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  • Cece
    Rockstar October 2023
    Cece ·
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    Personally, I would go with one of the first two options. BUT, that's probably because I'm an uber planner who always has a backup plan to the backup plan. Photographers rely heavily on reputation, word of mouth, online reviews, etc. so an established photog is going to have a lot more to lose if they don't show up. If these were engagement pictures, it wouldn't be a huge deal to have to reschedule. But your wedding... you only get one shot at that! So whichever option you choose, I would make sure there there is a contingency plan in place in the event your photographer cannot make it.

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  • Taylor
    VIP October 2022
    Taylor ·
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    I’m always inclined to go with someone more seasoned for something so serious but that’s because I feel like you get what you pay for. However, since they’re new I understand why they would be at a lower price point. I think if you vibe with them well (which was something we definitely took seriously when booking vendors) and you’ve seen and like their work then I would ask them to adjust the contract. I don’t think there’s anything wrong with asking them to have a backup plan. I know that was something my photographer had in our contract. Sometimes you get lucky with a newbie though! Our day of coordinator was new to the market and ended up being so phenomenal and one of our favorite vendors. Our guests loved her too
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