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Just Said Yes December 2021

How to Ask for Wedding Photographer Partial Refund?

SL, on February 15, 2022 at 3:16 PM Posted in Etiquette and Advice 0 6

We had two wedding photographers from different photography groups. It was a total accident which we thought was going to be very happy and turned out not to be. Our original photographer was who we booked when we got engaged in 2018 and he was paid in full six months before our original date: October 31st, 2020. Well, the pandemic resulted in us moving our wedding out by about eight to see if things would be better by then. Unfortunately, he could not move with us to that date so we hired another photographer and sprung for two photographers from her. When we had to move it again to the date we did get married, our original could be there. We were thrilled. Both photographers agreed to them both being present because we had already paid for both.

Well, a few months before the wedding our "replacement" photographer lets us know she's pregnant and it looks like her baby will be due immediately after the wedding. We had told her "look, we don't want you stressing yourself out with the stairs in our venue and we don't want you to have additional stress of just being that pregnant and having to work through it. Let's work something else out." We had agreed that she would bring in two people she worked with regularly and had done weddings as primary photographers. Less than 2 days before the wedding we find out we are only getting one photographer and she's never done a wedding one her own before. We explain "Hey, we get it. But this isn't what we paid for. Why don't we work out some portraits after to see what we can do for a fair deal." And the photographer agrees.

Well, wedding day comes and her replacement photographer is MIA for the first 45 minutes-1 hour of her contract. The planner tracks her down and we are told that she got lost on the way to the venue. I let it slide because I get it, stuff happens, traffic sucks, and you're late sometimes. She spend a majority of the time I am getting ready taking pictures of my niece and it seems like everybody but me. I seriously have less than a dozen pictures I am in for the "Getting Ready" part of the day. And they are all so washed out/have the white balance so off I look like a victorian ghost. Our wedding was jewel tones and all the photos of the flowers and decor look almost neon. There are pictures where you can see flash hoods and flash flares. There's also a lot of weird focusing happening in the pictures.

There was also behavior issues with her the entire day. She at one point said to our ORIGINAL photographer "Well, you aren't her style" (I had literally never met this woman before that morning) and then refused to take any family portraits gif the other photographer was taking them. This resulted in my mother, my husband, and myself telling her to step aside if she couldn't handle another photographer taking family portraits. Her behavior towards the other photographer got so bad he almost left and he had to be talked into staying.

We had raised these concerns to her boss, the person we had actually hired, and were essentially told that we were lying about all of it because she had said so. When her boss "investigated" she refused to speak to any of the other vendors except for the planners who had very limited interaction with her.

Then our pictures come back. There are no pictures from the lofted upstairs of the venue. We have no pictures of our guests who were sat up there. And the guests who were sat up there were my husband's only family in attendance. Between the family portraits problem and her refusing to go upstairs during the reception, there are no pictures of my in-laws together. We sent a pleading email hoping there were more pictures and maybe they looked awful but we still wanted them to have something of my in-laws for the night. No other pictures and openly admits she never went upstairs. No refund offered. Only a half-hearted offer to take family pictures if they all happen to be here again and a secondhand apology.

We got our other photographer's photos back. We have a handful of pictures with his family in them. He also gave us about 750 more pictures than the other photographer. All sustainably better than hers.

The kicker: She cost almost $4,000 and he was $2,500.

I can't tell if we are being unreasonable to ask for a partial refund since she literally did not go upstairs during the reception, we have very few pictures of me getting ready, and she took know pictures of my in-laws. I understand it was a pretty garbage and chaotic situation to begin with and I am positive there is no money to refund because it has been spent. But I can't help but feel like Bridals and Couples portraits we had agreed to before all of this happened just don't make up for the fact there are literally not pictures of my husband with his family and she never went upstairs during the reception.

We have tried to be understanding because it wasn't a great situation but it now feels like we are being taken advantage of. I have no idea how to even ask for a partial refund. Has anybody ever dealt with something like this before?


6 Comments

Latest activity by Emily, on February 17, 2022 at 3:06 AM
  • Samantha
    Super May 2022
    Samantha ·
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    Can't hurt to ask. Doesn't sound like it will be well received. I would ask for all the unedited pictures, maybe the color is better in them. Hopefully she can do something for you, but if not, best to try to move on and be thankful you had your other photog! Congrats!

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  • S
    Just Said Yes December 2021
    SL ·
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    Yeah, that’s what I think is really the only option we’ve got and I don’t want to upset her more since we have these other portraits we agreed to pre-bad service. The worst she can say is the money is gone and then we are where we are right now.


    I’ve been downloading the ultra-washed out images I like and rebalancing them in photoshop.
    I’m very grateful our other photographer was able to be there and his work has been amazing so far. We are waiting on a final edited batch from him now.
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  • Lisa
    Rockstar July 2022
    Lisa ·
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    What does your contract say? Did it list the specific number of hours that the photographer would be there? Did it specify that she would provide two photographers? If so, at very minimum, you should be reimbursed for the hour that she was late if she didn't stay late to makeup for that missed time, as well as the second photographer that was also supposed to be there.

    For the images, could you ask her to re-edit the images with a different editing style? Or ask for the raw images and ask a different photographer to edit them?

    It certainly couldn't hurt to ask for money back (and cite all of the reasons you listed above), though I would wait until after you do the portraits and receive those images before asking for a partial refund.
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  • S
    Just Said Yes December 2021
    SL ·
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    The contract says two photographers, BUT when the second photographer could not make it we really did not have time make a decision one way or the other because it was so close to the actual day of. And in the state the service was provided in, us allowing her to come take photos that day acts as an acceptance of the new terms of sessions in exchange of one less photographer. I spent quite some time last week when we got our pictures reviewing the contract and seeing if we had any legal footing. We really don’t as far as financial compensation due to a few of the clauses in the contract regarding last minute changes. So, I’m thinking we may only be able to get these sessions and I don’t want to further upset her and lose those too, ya know.


    I’m asking for the raw images now. And I’ve done photo editing for a while so I can/am doing that myself. And the other photographer has told us if we can pass off raw images to him to get what we wanted out of them.
    Thank you so much for your insight! It’s good to have this stuff validated. Makes me feel less crazy for being upset with the whole situation
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  • Natalie
    Super November 2020
    Natalie ·
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    I’m sorry this happened, and it must be very frustrating not having great photos given you had “extra” photography in a sense. It seems like there was an overall lack of communication between all photographers in terms of which company was taking lead for which photos or how roles were being divided, making sure “shot lists” were complete to ensure all wanted pictures were taken, etc. While more photographers seems like it can be beneficial to getting more or better shots, it also requires a lot more advanced planning and coordination to ensure everyone knows their exact role and is on the same page. I don’t think you would be able to get money back for anything other than the fact that the replacement company only provided one photographer. In terms of editing style, is this the style/coloring that the replacement company typically uses? If the editing style used was not consistent with the style the company is known for or had been discussed, you can likely have those photos re-edited to your liking.
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  • Emily
    Dedicated April 2022
    Emily ·
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    You are definitely in your right mind to ask for a partial refund. Especially with the attitude problem and not even putting in the effort to go where the people are. 100% get your money back because that is a lot for the crappy pictures you got back and the ones you didnt
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