Okay - I've officially been the planner for our wedding. We are having a church ceremony and venue reception. Our church coordinator has not been helpful and sends responses late, so I've been having to improvise and ask our priests (and marriage prep advisor) questions. We have a coordinator for our venue and she's trying but it's been difficult bc our venue is brand new. We signed a contract with them in February and she's just reaching out now (July) to ask if I needed help with planning for our September wedding. I get it - they're new, that's one of the cons of having a new venue but we made it.
I'm gathering emails - agendas that need to be sent to who and what for. Here are my thoughts:
1. Ceremony Chapel venue: (Month before)
cc: church coordinator, priest, florist, DJ (sound), photographer, videographer, musicians
Email: Agenda/schedule of morning, who's who
2. Reception venue: (Month before)
cc. venue coordinator, jazz band combo (for cocktail hour, DJ, photo booth, video booth
Email: Email: Agenda/schedule of morning, who's who
3. Photographer/Videographer: (Month before)
cc: photographer/videographer
Email: Their own schedule of ceremony & reception (shows their services by the hour), specific shots requested (with specific groupings), headcount of the wedding party (who's who) w. pictures/names
4. Rehearsal Dinner: (2 weeks before event)
cc: All members of the wedding party ONLY
Email: details with rehearsal and rehearsal dinner; anything they would need to bring (in case)
5. Wedding Party: (send the week before the wedding); keep instructions simple
cc: wedding party (groomsmen, bridesmaids, flower girls' & ring bearer moms, parents)
Email: Day of schedule and instructions (only what they need to know)
- what time they need to arrive, plans for pictures, where to pick up corsages, where to stay and "hide out"
**will send follow-up email after rehearsal for last minute notes
6. Bridal Party: (2 weeks before)
cc: All bridesmaids, mom, grandma
Email: schedule of wedding weekend; if help is needed days before, rehearsal & rehearsal dinner, and agenda for the morning of wedding. "Don't forget" list; services done (hair/makeup), don't forget to bring comfy shoes for the reception, bridesmaid dress, accessories/shoes, think of hairdo and makeup look you want, and keep dress on the whole night (random information like that). Where we'll be doing our hair/makeup in the morning and what time we'll need to meet and be there
Are there any other emails or information that I'm missing? Just gathering all my random thought together. THANKS LADIES!!!
