Erika
Dedicated August 2020

Do you count vendors for food head count?

Erika, on September 9, 2019 at 5:59 PM Posted in Wedding Reception 0 25
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Evening Brides...quick question when doing head count, do you include your vendors? DJ, photography, DJ, etc???/

I know we will have at least 5-10ppl not show so I was thinking, they can just have those leftover meals vs adding 4-6 additional plates.

What are you guys doing?

25 Comments

  • Caytlyn
    Legend November 2019
    Caytlyn Online ·
    • Flag

    Anyone working 6+ hours should be fed and included in your headcount. Many vendors require it in their contracts.

    • Reply
  • Lauren
    VIP September 2019
    Lauren ·
    • Flag

    I would check with your venue/caterer. Some venues have a discounted rate per plate for vendors and they need to know ahead of time. For my venue the vendors count as a guest but kids under 5 are free, so it all evens out. I would also check with your vendors contract, it may be required that you provide a meal and if you don't have as many no-shows as you think you might have an issue.

    • Reply
  • M
    VIP September 2019
    Mrs. Bubba ·
    • Flag
    I just ordered food for 200. I’m not planning on having that many people.

    But, yes, you should plan to feed them even if they don’t eat. It’s better to count them and they don’t eat than not count them and they were expecting to be fed.

    I was 😒when my DoC told me that my Vendors would need to eat. They’re being PAID! Why do I need to PAY to feed them as well?!
    • Reply
  • M
    VIP September 2019
    Mrs. Bubba ·
    • Flag
    There’s: Arby’s, Burger King, McDonald’s, and Subway otw to the venue.
    • Reply
  • Kelly
    Champion October 2018
    Kelly Online ·
    • Flag
    Yes you need to feed them. Our venue offered discount vendor meals so check if yours does as well. They are working long hours for your wedding and definitely need food!
    • Reply
  • Erika
    Dedicated August 2020
    Erika ·
    • Flag
    View Quoted Comment

    I feel this way, no seriously. I am paying 1200 for photos, deduct your meal?? Anywho I am sure people wont show. I wont be adding extra...Just me.

    • Reply
  • M
    VIP September 2019
    Mrs. Bubba ·
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    View Quoted Comment
    I read something today about if they’re working 8 or more hours then they need to eat.

    My Vendors will not be there that long.
    • Reply
  • Kelly
    Champion October 2018
    Kelly Online ·
    • Flag
    View Quoted Comment
    I’m not sure if there’s a standard “this vendor is working this many hours they don’t require food.” I would check your contracts. My wedding planner, photographer, and DJ had it in the contract that they required a hot meal. Our DJ was there under 8 hours but still required food as it was during dinner time.
    • Reply
  • MOB So Cal
    January 2019
    MOB So Cal Online ·
    • Flag

    For those of you who don't want to feed your vendors, would you like them to leave your wedding for 45-60 minutes to go to Arby's? In many states a meal break is mandated after 5.5 hours. Even if it's not mandated, do you really want your photographer or DJ to be hungry in the middle of your wedding? Feeding wedding vendors is very typical, and as others have mentioned often required by contracts.

    • Reply
  • Jess
    Expert October 2019
    Jess ·
    • Flag
    We included our photographer and our florist because we’re also close to both of them.
    • Reply
  • Keri
    Expert November 2019
    Keri ·
    • Flag

    Is this for a plated meal? I'd caution providing an inaccurate head count. What if all show up? You might be able to get away with this if you are having a buffet, but usually there is someone in charge counting people.

    • Reply
  • Mary
    Expert July 2019
    Mary ·
    • Flag
    Inquire about vendor meals from your caterer. It is normally a discounted price with different options. All my vendors staying for the duration of the wedding required a *hot* meal as part of the contract. They ate when the guests ate (albeit in a different room?) so they wouldn't miss anything. For example, would you really want your coordinator or photographer leave in the middle of your reception to purchase their dinner elsewhere? They could miss important events or throw the whole schedule off if they were unexpectedly delayed.
    • Reply
  • Michelle
    Super August 2019
    Michelle ·
    • Flag
    I know in our photography contract we were required to provide him and his assistant a meal and if not, they had the right to leave the venue for 45 minutes during dinner to get their own food. We decided it was better to provide the meals rather than have them leave and miss something. We also included our DJ.
    • Reply
  • Chrisse
    Just Said Yes August 2021
    Chrisse ·
    • Flag
    I doubt your photographer is going to be taking pictures while everyone is eating. Mine will definitely have a hot meal to eat with the rest of us.
    • Reply
  • Danielle
    Devoted October 2019
    Danielle ·
    • Flag
    Check about vendor meals. Our vendor meals are 75% cheaper than our per plate cost for guests. We asked each vendor that would be there at the reception, our DOC said no, but photographer, DJ and photo booth attendant said yes.
    • Reply
  • Aleaj
    Expert October 2019
    Aleaj ·
    • Flag
    Yes i added in my dj and caricature drawer to the guest list since they will eat
    • Reply
  • Aleaj
    Expert October 2019
    Aleaj ·
    • Flag
    View Quoted Comment
    LOL!!!!! 🤣🤣🤣
    • Reply
  • Jessica
    VIP October 2019
    Jessica ·
    • Flag
    Im not sure about etiquette, but we are including all vendors in our head count. Just seemed like the polite thing to do.
    • Reply
  • S
    Devoted October 2019
    Summer ·
    • Flag
    If they are there just as long as the guests you should include them. Or you could always ask them if they would like to eat with you guys.
    • Reply
  • Bailey
    Savvy October 2020
    Bailey ·
    • Flag
    I would add them in your head count! You know they will definitely be there and I’d like them to be fed and happy! Don’t need any hangry vendors at your wedding!
    • Reply

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