Leave the Details to Us!!

Pilar Pava Events is a full-service wedding and special events company based in Miami, Florida. Led by founder Pilar Pava, this talented team of planners and designers is devoted to making your wedding planning experience seamless and enjoyable. Pilar Pava Events knows how to craft a unique event that aligns with your vision, budget, and aesthetic, from small details to day-of logistics and vendor relationships.

Experience

After serving as an in-house events director with several prestigious organizations, owner Pilar Pava built her business with the purpose to plan, implement, and produce events that meet the objectives of every client. She built a solid foundation while managing and producing large- and small-scale events. Pilar can confidently ensure that your wedding day will run smoothly from beginning to end with an eye for details, exceptional organizational skills, and contract negotiations.

Services Offered

Pilar Pava Events provides event planning services for wedding ceremonies and receptions, rehearsal dinners, private parties, and corporate events in South Florida. Pilar and her experienced team will listen carefully to your needs and thoroughly explain the various packages offered during your initial consultation. Wedding planning duties performed by Pilar Pava Events include the following:

Event Management

• Provide complete event day management and coordination to ensure timely starts, successful and total set-up of each vendor as outlined in contracts, full guest coordination, guidance, etc
• Create floor plans
• Registration, table cards placement (if needed)
• Manage the rehearsal
• Oversee site set-up and breakdowns
• Schedule and oversee production run through (testing all lighting, sound checks, and video content)
• Coordinate song cues and line up for wedding ceremony and reception
• Assist with positioning pre-discussed inventory for all events

Vendor Management

• Oversee load in and set up of each vendor for wedding day
• Reconfirm any changes to the agenda for each event
• Assist with mini-walk through for all vendors (as needed)
• Confirm food presentation is in order
• Distribute any last-minute payments and gratuities to vendors (as needed)

Family & Wedding Party Management

• Ensure Bride, Groom and Families are given five-star level of service
• Making sure that the wedding party is on time and in the right places
• Provide individual staff members for Bride and Family/Groom
• Ensure bridal suite is refreshed on reception evening
• Coordinate in room food deliveries as needed for Bride and Groom
• Assist photographer and videographer teams in capturing all components of the wedding weekend

Guest Management

• Greet and direct guests upon arrival for each event
• Provide exceptional hospitality to all guests attending
• Provide staff members to oversee and assist with capturing all post-ceremony family photos
• Review detailed schedule and timeline with the client in advance for final approval

Day-of-Wedding Coordination

Our questions and attention to detail ensure the wedding you've been dreaming of for months is carried out as planned. You've sent the invites, secured your vendors, and puzzled together the details. We will put the final touches on your wedding day to ensure you haven't missed a thing. In the last two weeks before your wedding, we will gather pertinent information to create an in-depth production schedule, double-check your logistics, review contracts and finalize the details. We will manage your ceremony rehearsal and be on-site to coordinate vendors, wedding party and guests on your wedding day. You can be confident your vision will come to life while you enjoy every minute of your wedding day.

Vendor coordination: oversee, manage and set up from the moment your first vendors arrive, and we are the main point of contact, so you don't need to worry about what is happening behind the scenes.

• Review detailed schedule and timeline with the client in advance for final approval
• Create detailed timelines and floor plans
• Registration, table cards placement (if needed)
• Manage the rehearsal
• Setting up the ceremony and reception spaces
• Making sure that the wedding party is on time and in the right places
• Collecting personal items wedding gifts and making sure they get back to you safely
• Returning rentals and borrowed items

Prices:

We understand everyone has a budget; therefore, we will customize a proposal based on your needs and budget. Call us!

Product & Services

Destination Weddings:

• Destination Wedding Packages
• Destination Wedding Planning

Planning:

• A la Carte Wedding Planning
• Budgeting
• Day-Of Coordination
• Destination Wedding Planning
• Full-Service Wedding Planning
• Honeymoon Planning
• RSVP Tracking
• Wedding Design
• Wedding Website
• Wedding Activities:
• Getting Engaged
• Engagement Party
• Honeymoon
• Rehearsals & Parties
• After Party
• Bachelor Party
• Bachelorette Party
• Bridal Luncheon
• Bridal Shower
• Couples Shower
• Engagement Party
• Rehearsal Dinner
• Welcome Party
• Wedding
• After Party
• Ceremony
• Cocktail Hour
• Day After Brunch
• Reception
• Rehearsal
• Rehearsal Dinner
• Indian Wedding