Pilar Pava Events

Anastasia Ave, Miami, FL 33134 Map · Phone number
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About Pilar Pava Events

Pilar Pava Events is a full-service wedding and special events company based in Miami, Florida. Led by founder Pilar Pava, this talented team of planners and designers is devoted to make your wedding planning experience seamless and enjoyable. From small tedious details to day-of logistics and vendor relationships, Pilar Pava Events knows how to craft a unique event that aligns with your vision, budget, and aesthetic.

Experience

After serving as an in-house events director with several prestigious organizations, owner Pilar Pava built her business with the purpose to plan, implement, and produce events that meet the objectives of every client. She built a solid foundation while managing and producing large- and small-scale events. With an eye for details, exceptional organizational skills, and contract negotiations, Pilar can confidently ensure that your wedding day will run smoothly from beginning to end.

Services Offered

Pilar Pava Events provides event planning services for wedding ceremonies and receptions, rehearsal dinners, private parties, and corporate events in South Florida. During your initial consultation, Pilar and her experienced team will listen carefully to your needs and thoroughly explain the various packages offered. Wedding planning duties performed by Pilar Pava Events include the following:

Event Management

  • Provide complete event day management and coordination to ensure timely starts, successful and complete set-up of each vendor as outlined in contracts, complete guest coordination and guidance, etc.
  • Create floor plans
  • Registration, table cards placement (if needed)
  • Manage the rehearsal
  • Oversee site set-up and breakdowns
  • Schedule and oversee production run through (testing all lighting, sound checks and video content)
  • Coordinate song cues and line up for wedding ceremony and reception
  • Assist with positioning pre-discussed inventory for all events

Vendor Management

  • Oversee load in and set up of each vendor for wedding day
  • Reconfirm any changes to agenda for each event
  • Assist with mini-walk through for all vendors (as needed)
  • Confirm food presentation is in order
  • Distribute any last-minute payments and gratuities to vendors (as needed)

Family & Wedding Party Management

  • Ensure Bride, Groom and Families are given five-star level of service
  • Making sure that the wedding party is on time and in the right places
  • Provide individual staff members for Bride and Family/Groom
  • Ensure bridal suite is refreshed on reception evening
  • Coordinate in room food deliveries as needed for Bride and Groom
  • Assist photographer and videographer teams in capturing all components of wedding weekend

Guest Management

  • Greet and direct guests upon arrival for each event
  • Provide exceptional hospitality to all guests attending
  • Provide staff members to oversee and assist with capturing all post-ceremony family photos
  • Review detailed schedule and timeline with client in advance for final approval

Day-of-Wedding Coordination

On your wedding day, you're going to be pulled in a million directions. Old friends will want to say hello, you'll want to relax and get ready, and people will be asking you far too many questions. And that's just before the ceremony starts.

Our questions and attention to detail ensures the wedding you’ve been dreaming for months is carried out as planned. You’ve sent the invites, secured your vendors and puzzled together the details. We will put the final touches on your wedding day to make certain you haven’t missed a thing. In the final two weeks before your wedding, we will gather pertinent information to create an in-depth production schedule, double check your logistics, review contracts and finalize the details. We will manage your ceremony rehearsal and be on site to coordinate vendors, wedding party and guests on your wedding day. You can be certain your vision will come to life while you enjoy every minute of your wedding day.

Vendor coordination: oversee, manage and set up from the moment your first vendors arrive and we are the main point of contact so you don’t need to worry about what is happening behind the scenes.

  • Review detailed schedule and timeline with client in advance for final approval
  • Create detailed timelines and floor plans
  • Registration, table cards placement (if needed)
  • Manage the rehearsal
  • Setting up the ceremony and reception spaces
  • Making sure that the wedding party is on time and in the right places
  • Collecting personal items wedding gifts and making sure they get back to you safely
  • Returning rentals and borrowed items

Prices:

We understand everyone has a budget, therefore, we will customize a proposal based on your needs and budget. Call us!

Product & Services

Destination Weddings:

  • Destination Wedding Packages
  • Destination Wedding Planning

Planning:

  • A la Carte Wedding Planning
  • Budgeting
  • Day-Of Coordination
  • Destination Wedding Planning
  • Full Service Wedding Planning
  • Honeymoon Planning
  • RSVP Tracking
  • Wedding Design
  • Wedding Website
  • Wedding Activities:
  • Getting Engaged
  • Engagement Party
  • Honeymoon
  • Rehearsals & Parties
  • After Party
  • Bachelor Party
  • Bachelorette Party
  • Bridal Luncheon
  • Bridal Shower
  • Couples Shower
  • Engagement Party
  • Rehearsal Dinner
  • Welcome Party
  • Wedding
  • After Party
  • Ceremony
  • Cocktail Hour
  • Day After Brunch
  • Reception
  • Rehearsal
  • Rehearsal Dinner
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11 Reviews for Pilar Pava Events

Recommended by 100% of couples


5.0 out of 5.0
  • Quality of service 5.0
  • Professionalism 5.0
  • Flexibility 5.0
  • Value 5.0
  • Average response time 5.0

5 User photos

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  • S

    Selene · Getting married on 12/31/2019

    5.0
    • Quality of service:
      5.0
    • Responsiveness:
      5.0
    • Value:
      5.0
    • Flexibility:
      5.0
    • Professionalism:
      5.0

    Professional, thoughtful and very helpful!

    Pilar was a pleasure to work with and took the time to listen to what I needed and provide the best suggestions based on our requests. She was conscious of our budget and worked with us to stay within it. She is extremely professional, prompt and accessible via phone, email and text. I always received an immediate response! I would highly recommend Pilar for your event planning needs. She pays attention to detail, but most importantly, pays attention to you, the client!

    Sent on 04/30/2019

    Pilar Pava Events's reply:

    Thank you, Selene for your kind review! We enjoyed working with you and wish you tons of love and happiness!
  • K

    Kristen Suarez · Married on 07/20/2019

    5.0
    • Quality of service:
      5.0
    • Responsiveness:
      5.0
    • Value:
      5.0
    • Flexibility:
      5.0
    • Professionalism:
      5.0

    Professional and so detailed!

    We were fortunate to win day of coordinator services by Pilar Pava Events in a raffle early on in our wedding planning process. From the beginning we were blown away with her level of commitment and the time and effort she put into our event. She voluntarily came to our tasting at our venue and even followed along to the church--the whole time advocating for us and giving us ideas and suggestions we had not thought of. It is clear that having at least a day of coordinator is necessary to have a smooth wedding and we knew from the start that Pilar was on a mission to do just that. Pilar offered us connections she has, including make up with Saks Fifth Avenue, and was always available to schedule a call or email. Leading up to the wedding, we had a meeting prior to the rehearsal that illuminated how detailed and thoughtful she is when planning events. She was generous in spending time running through every second of the wedding and having us visualize and reflect on even the smallest details. We know for a fact that having Pilar as our day of coordinator played a huge role in the success of our wedding. She is reliable, generous, and will make your wedding the best wedding possible.

    Sent on 07/17/2019

    Pilar Pava Events's reply:

    Thank you, Kristen! I was the one who won the prize by having you, Wesley and your mom as my clients. Thank you again for your kind words. Pilar
  • Y

    Yeilany Suarez · Married on 06/29/2019

    5.0
    • Quality of service:
      5.0
    • Responsiveness:
      5.0
    • Value:
      5.0
    • Flexibility:
      5.0
    • Professionalism:
      5.0

    Experienced, detailed professional that excels in her field.

    We are extremely satisfied with Pilar Pava Events and highly recommend her. Pilar exceeded our expectations of a “day-of” planner, not just by her excellent skills, but by the attention that she gave us.

    Besides allowing us to enjoy our daughter’s wedding day knowing that it was in capable hands, she made sure that we had covered all the details prior to the big day. She asked detailed questions, made excellent suggestions and was very organized.

    Pilar shared a makeup connection that saved us a significant amount of money and by being on top of everything during the reception, we were able to get credit for interrupted service. She was generous with her time and even came to the tasting which was not part of the package. Her influence led to an upgraded cocktail at no additional charge.

    Had I known how valuable she was, we would’ve opted for a different package. I can think of one vendor mishap that would’ve been avoided by her professional attention to detail. At the very least, we should’ve opted for the assistant on the day of the wedding and/or rehearsal. Pilar did no push this, and I appreciate that, but now that I know how crazy things get at the very end, it would’ve been money well spent.

    Pilar Pava is an experienced, professional planner who is also conscious of following your vision. She was the perfect choice.

    Sent on 07/25/2019

    Pilar Pava Events's reply:

    Thank you, Yeilany! It was a blessing working with you and your family. The wedding was spectacular thanks to you!

Award

11
WeddingWire Couples' Choice Awards 2019 Winner

Pilar Pava Events FAQ

  • Do you offer an hourly rate? Yes
  • What wedding events do you provide services for? Ceremony, Reception, Rehearsal Dinner
  • What wedding planning services do you offer? Budget Analysis, Day-of Coordination, Event Design, Full Planning, Guest List Creation, Partial Planning, Timelines, To-Do Lists, Vendor Referrals
  • What weddings do you have experience planning? Civil, Cultural, Destination, Double Weddings, Elopement, Eco-Friendly, Non-Religious, Religious
  • How many planners are on your team? 6

Map

  • Anastasia Ave Miami, FL, 33134 See on map
    3055064868 (Phone number)

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