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FutureMrsMerritt
VIP September 2015

Tasting tomorrow! Any advice for questions I should ask?

FutureMrsMerritt, on December 19, 2014 at 7:26 PM Posted in Planning 0 3

I am booking my caterer tomorrow! I hear amazing things about this place, they are reasonably priced and FH's family loves them. Tomorrow we go for the tasting and hopefully we will come back with a caterer! Any advice? Any questions I should ask or things I should be aware of?

3 Comments

Latest activity by Wanda and Michael, on December 20, 2014 at 8:34 PM
  • Celia Milton
    Celia Milton ·
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    Know every cost for everything; have them be clear about how they pay the staff (is that line item that says "gratuity" really salary?)

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  • .
    Master October 2013
    .... ·
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    If anyone has allergies/sensitivities, I would make sure to ask how they handle that. We provided ours with a list and they did a wonderful job. My MIL just can't eat certain things, but contamination isn't a problem, so we were able to arrange our menu around the things she cant eat. But if you have anyone with gluten/nut/dairy/etc allergies you should discuss those.

    Ask if they charge to cut cake from another vendor (if they don't provide the cake too)

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  • W
    Just Said Yes October 2016
    Wanda and Michael ·
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    Congratulations, you will not go wrong with this list, hope this helps.

    Does the caterer specialize in certain types of food or service? (They should provide you with sample menus to review.) Find a wedding caterer who can make a memorable meal.

    Can the caterer arrange for a tasting of the specific foods you're interested in prior to hiring? (They should.) Schedule a tasting if you get a good vibe.

    What is the caterer's average price range? Are costs itemized depending on the foods you choose, or is there an all-inclusive flat rate? What would that include (linens, tax, and gratuity)? Does the caterer have printed price sheets for food selections? Make sure there's room in your wedding budget.

    How involved is the caterer in a typical reception -- does she work like a wedding coordinator or banquet manager, cueing the band, telling the couple when to cut the cake, adjusting the schedule if guests don't seem ready to sit down to dinner? (You will need to find someone to fill this role -- if your site manager or caterer isn't going to do this, think about hiring a wedding coordinator.)

    Will the caterer provide tables, chairs, plates, table linens, silverware, salt-and-pepper shakers, and more? Ask to see these items to make sure they're acceptable. Do you have to rent tables, place settings, or other equipment? Or will they arrange for the rentals? If not, find wedding rentals in your area.

    Who is the main contact? Will the same person you work with when planning also oversee meal service on the day of the wedding? (You want this to be the case.)

    Will the caterer work any other weddings on the same weekend, the same day, or at the same time as yours? (You want to be sure they will devote sufficient attention to you.) You may want to pass on a smaller outfit who indicates they have another job or two scheduled for that day.

    Does the caterer handle all table settings?

    Will they put out place cards and favors?

    Will the caterer provide wait staff?

    How many would they recommend for the size of your wedding?

    What will the waitstaff wear? (Top caterers say they always use their own serving personnel, even if the site's staff is available, because they understand the caterer's way of doing business.)

    Will the caterer be willing to include a recipe you provide, like a special family dish, or an appetizer with some sort of sentimental significance? Can they prepare vegetarian, kosher, kids, or halal meals for just a few of your guests?

    Where will the food be prepared?

    Are there on-site facilities, or do you, the caterer, and the site manager need to make additional arrangements? If the caterer must bring in his own equipment, is there an additional fee?

    Does the caterer work with fresh (not frozen) food?

    Does the caterer have a license? (This means her business has met health department standards and has liability insurance -- make sure this includes a liquor license if you're having a bar.)

    Can the caterer provide alcohol? Or can you handle the bar separately?

    If you can provide it, is there a corkage fee?

    How and when will you get the alcohol to the caterer?

    If the caterer will provide it, do they have an flexible wine list, and can you make special requests? How is this list priced?

    How will the caterer arrange the food on the buffet table or on plates? Can you see photos of previous work displays?

    Can you speak to previous clients? (Get at least two references that had a similar number of guests and a similar menu style.)

    Does the caterer also do wedding cakes?

    Can you use an outside baker if you desire?

    Is there a cake-cutting fee?

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