What exactly does the DOC do?

What is a DOC??

Day of coordinator

- meet with you in to understand the dream of your wedding day

- create itineraries and time lines for rehearsal and wedding day

- Send your vendors the itinerary of the ceremony and reception, as well as confirm delivery times and locations

- Help coordinate the rehearsal ceremony and dinner

- The day of... Meet vendors at ceremony and reception sites for their deliveries and set-up

- Decorations and set up of items (centerpieces, guestbook table, gift table, menu, favors - what ever the hall won't do for free)

-Help coordinate the ceremony start

- Distribute (hold on to) the final vendor payments if needed

- Supervise reception and coordinate execution of events with vendors

- Guest Assistance

- Help with pack up and clean up

just some stuff they do....

*Receiving all deliveries, greeting and supervising vendors

*Distributing hard copies of your Final, Complete Wedding Day Itinerary to all vendors *Overseeing proper set- up and design of ceremony and reception areas *Acceptance of and assistance with the distribution and pinning of all corsages, boutonnieres, wedding personal flowers and flower-girl flowers

*Ensuring proper placement of the guest's assigned seating place cards, guest books, photographs, candles, wedding favors, ceremony programs, menu cards, disposable cameras, etc – per your exact instruction

*Greeting your guests and directing them to the ceremony and reception areas at the appropriate times

*Rounding up, lining up and cueing the Wedding Party when it's time to walk down the aisle

*Letting you know when it's time to walk down the aisle, making sure you are ready for the big moment

*Making sure your dress and train are perfect and send you on your way down the aisle with your escort

*Making certain that all ceremony musicians have the correct musical selections and for guest arrival, family seating and also the correct processional and recessional musical selections

*Making certain that the ceremony musicians are cued appropriately to ensure correct pace and timing

*Directing your guests to the cocktail reception after the ceremony

*Assist the Photographer in gathering your Wedding Party and family members for pictures as needed

*Making certain that You, Your Groom, Family and the entire Wedding Party get cocktails and hors d' oeuvres served to you during your photography session

*Making certain your selected Reception Entertainment has proper electricity, staging, shaded seating, parking validations, vendor meals, green room access etc.

*Making certain that all finishing touches are complete and exactly as you wished before allowing guests to enter the reception area certain all candles are lit and remain lit throughout the entire reception

I decided on getting one because I needed someone to handle the day. I do not want to be bothered. So I want someone to make sure we start on time, that the vendors are on time, etc... Help setup. Basically everything Haley said. I just think it helps you on the day when you are so busy you really don't have time nor want to think of the small details, or even the big details

*Answer any guests' questions and concerns graciously throughout the day *Assisting DJ / MC in guiding guests through the day and on to the next scheduled events making certain that no on misses these events and there is a steady, comfortable flow with no dead air or rushing

*Organizing the Grand Entrance and getting everyone lined up outside the reception area in correct order informing the MC of all correct pronunciations of names

*Making certain that everyone scheduled to give toasts or host special events during the day are cued and prepared

*Making certain we have your comfortable shoes ready for you to change into at the reception if you desire and your make up available to touch up if needed throughout the day

*One face to face consultation appointment as wedding day approaches

This is what my DOC does per her contract

Is DOC something that your florist already does on the side? I just wouldn't want them to be overwhelmed if it is not something they are used to doing.

Some of their responsibilities would include

receiving and logging all deliveries

accounting for all vendors (photog, video, ceremony musicians, florist, furniture delivery, band/DJ, etc etc.)

event set up (seating, placecards, favors, floral, lighhting, decor

running the ceremony, cocktail hour and reception (timing, entrances, music cues, announcements)

These are just some of the things off the top of my head... im sure thhe other girls will chime in! :o)

Tricia, I sent you a PM

Great, thank you ladies.

@Mona - you recommended the florist that we hired and we love her so I'm just curious if your DOC is just as great. Would you mind sending me a PM with their contact info?

My DOC is also my caterer. Her services were part of our package. Actually, it is because of this and the taste of her food, that we chose her. All of the other caterers just wanted to do food. While we are paying for her staffing fees, it is worth it to have piece of mind. She will arrive at 10:00 a.m. In addition to cooking and serving, she and her staff will:

1. Pick up and return my rentals(china,glassware,flatware)

2. Pick up my grooms cake.

3. Set-up and decorate the entire first floor according to my detailed specs including: doing all tablescapes; setting up the head table, cake table, bar, candy buffet, pastry buffet, guest book table, escort card table, and memory candle table

4. Greet the baker and help set-up and decorate the cake.

5. Make-sure everything runs smoothly. All problems go to her.

6. Make-sure the reception time line is followed.

7. Set-up the deck lounge

Just did

I'm glad Mindy worked out for you! I love her, she is such a sweetheart and her prices are wonderful

Got it and yes, it's been great woking with her!