Venue Questions

What is your cancellation policy?

What about a postponement policy?

What's included in your rental fee?

Are there different packages?

Is there a service charge?

Do you have a minimum spend?

Capacity?

Is gratuity included?

What are the terms of payment/when do we need to pay?

How many hours do we have access to the venue for? From what time to what time?

Can we have our rehearsal here? On what day?

Can we drop decor off or set up the day/night before our wedding?

Do you have a list of preferred vendors? Are we required to use them?

Can we supply our own alcohol?

Do you allow open flames?

Who is responsible for tear down and clean up?

What is the backup plan in case of bad weather? (if having an outdoor event)

I would suggest asking for a detailed list of what's all included, what fees can you expect to be charged, timing (how long would you have the space for, any timing restrictions, etc), payment schedule (what is the deposit amount, when would the remaining balance need to be paid, is gratuity included in the price, etc), max number of guests, any minimum number of guests (or minimum spend), parking, etc.

Also, I have to 100% agree with the first comment's suggestion of asking about a cancellation/postponement/COVID policy. If it's one thing I learned over the last couple months, not all venues are willing to work with you in an unforeseen circumstance. Ideally, find a venue that would allow postponement.

View Quoted Comment Oh this is good!

1. Do they allow lit candles.
2. Will other events be scheduled the same day
3. Do they allow different bar options full bar vs beer and wine vs non alcoholic drinks
4. Do you get discounts for using their recommend vendors
5. What days of the week are least expensive
6. Is the ceremony included
7. Do they provide an officiant
8. Do they provide valet
9. Is cake included
10. Are decorations included
11. Do they have an in house DJ or band
12. What happens in the event of an emergency at the location
13. How much to secure the date
14. Can you pay the remaining funds in installments
15. Is gratuity included
16. Is there a bridal and groom suite on site
17. How many people can the suites accommodate
18. What’s the minimum maximum capacity
19. Do they include the food for the cocktail hour
20. Do they have there own caterer or will you have to hire one
21. Do they provide a coordinator or planner
22. Do they provide a menu for the day or seating cards
23. What happens if you leave a deposit but decide to go with another venue
24. Are they wheel chair accessible
25. How many waiters and bartenders do they provide and do they wear a uniform
26. Do you need wedding insurance
27. If all the catering is included do they allow outside vendors
28. Are you responsible for the setting up and removal of the decorations
29. Do they provide security if you need it
30. How long before the ceremony are you able to arrive
31. Do they have an “act of God” clause
32. How much to reschedule
33. How much to cancel

I asked about what’s included what is extra , end time start time , How clean up & set up works. Additional hours for reception. That’s pretty much is aside from what you listed

I would definitely make sure that you know every single fee that might be charged.

View Quoted Comment

Thank you all for your advice! Definitely printing out all these questions.

View Quoted Comment

This is a great list! Thank you! I absolutely need to ask about the weather policy since we are planning for January.

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Totally! Thank you.