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LightBlueGem
Super March 2015

Only one. Single. Decline. RSVP freak out.

LightBlueGem, on February 25, 2015 at 9:53 PM Posted in Planning 0 36

We were ballparking about 120 guests out of 145 invited. The last of our RSVPs came flooding in over the last ten days and we only had one person decline! One! Our guest list is at least 20% out of town, and every thing I have read online (and at my first wedding) the average decline rate is 20%. Clearly, this didn't apply to us. We didn't invite anyone who wasn't important to us, I'm happy that everyone wants to be there, and our venue can accommodate 200, so it's not a crisis but I'm totally shocked now that I have the final tally. The caterer is fine with adjustments up to 5 days prior, and we are shopping for booze this weekend, but there goes my budget, lol. Time to revise the floor plan.

36 Comments

Latest activity by LightBlueGem, on February 26, 2015 at 10:28 PM
  • DNA
    VIP October 2015
    DNA ·
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    My nightmare. But that is nice that everyone wants to come. Glad you have the space when all is said and done!

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  • Monica SC
    Master October 2015
    Monica SC ·
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    SMH...glad you have the space too.

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  • Susan
    Master March 2015
    Susan ·
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    Yes our decline rate is very very low. Maybe 4 or 5 people total. A few are coming to ceremony and not reception and we are still missing about 1/3 of RSVP's. Our guest count is what we projected the total and climbing.. OYE..... So glad I booked the bigger room that holds over 120 people because we are at about 140 now.

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  • Taryn
    Super May 2015
    Taryn ·
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    I'm the same 145 invited, hoping for 120 (or less) lol. Hopefully I get some declines! That's really exciting that everyone is making the effort to make it to yours though

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  • MrsPope
    Master September 2015
    MrsPope ·
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    Oh NO! I am afraid of this. I'm glad you have space available, sucks budget wise though.

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  • jenna_
    Master March 2015
    jenna_ ·
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    Well, you have room for them all. so that's good. be happy people care enough to come. we need new friends, apparently.

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  • Happy In Hawaii
    Master July 2015
    Happy In Hawaii ·
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    Wow!! I'm shocked! If this happened to us we'd be over our maximum capacity, however there are certain people I already know aren't coming. And just this week I found out about 6 more that I thought for sure would be there and they can't make it. And my invites haven't even gone out! It's going to be awesome though to be surrounded by all those you love!

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  • S
    Dedicated May 2015
    Steph86 ·
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    Good on you for not inviting more people than your venue can accommodate. This is why I would NEVER invite more people than the venu can accommodate. We invited 170 and are hoping to have fewer than 160, but our venue and budget can all accommodate 200.

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  • Celia Milton
    Celia Milton ·
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    I had this conversation with someone yesterday; their venue can do 120, I've been there (as a caterer) and 100 is infinitely better, and they have invited 150. Lots of out of towers, but those OOT have friends and family still in this area, and it's in the summer near the Jersey shore and NYC. AND it's in a wildly interesting venue (yes, that does factor into the acceptance factor too).

    I'm glad this worked out for you, but no one should invite more than they can handle. I'm not a major fan of B lists either, for a couple of reasons....

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  • eyeShum STUDIO
    eyeShum STUDIO ·
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    From my wedding, I remember how freaked out I was about that guest list. We wanted no more than 100 and sent out probably about 180 invites. The politics happened and more and more "had" to be invited and it was stressing me out!

    Our result was, even after a high yes RSVP count, we didn't have more than 110 show up which was perfect for me!

    The lesson: Just because they RSVP yes doesn't mean they actually show up. And even if they do, at least your list seems to be all people that you love and would want to be a part of your most important day anyways so yay for all the love!!

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  • LadyMonk
    Master September 2014
    LadyMonk ·
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    Even though it kind of sucks budget wise/flooring plan, it'll be awesome on your wedding day to see that everyone that you cared about was able to come Smiley smile We invited 138 people and only about 92 came (including about 5 last minute RSVP's that were past our catering deadline that we still had to pay for). It was an over 30% decline rate. Almost everyone was from out of town, though.

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  • MrsZ
    Super February 2015
    MrsZ ·
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    We were in the same predicament. I did have an overflow table for just in case and it was full lol!

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  • Reese
    Master July 2015
    Reese ·
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    OMG this is my fear! FH's mom invited a lot of family guests promising us they wouldn't come. Now she's saying people are a lot more excited and interested than she expected them to be. Like you, they'd all fit but still...

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  • MrsDean
    Master April 2015
    MrsDean ·
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    Glad your venue can accommodate the higher number! I was afraid of this too but the declines are slowly coming in. We still have quite a few people who haven't RSVPd yet but we have a good idea of who's coming and who's not. Looks like we'll be very close to our desired number of guests. End the end, things always workout they way they're supposed to.

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  • LightBlueGem
    Super March 2015
    LightBlueGem ·
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    Our venue's manager said that up to 150 was the perfect size, that even though they could technically seat up to 200 it was on the tight side. So we definitely have room, plus I adjusted the floor plan to include an overflow table (I was going to have at least one extra table anyway because I'm not doing a seating chart). Between the extra rentals and food, it's definitely going to be another $500, but it is what it is. I'm trying not to stress about it, but I have to say that I am SO GLAD I broke down last week and hired a last minute DOC...and that my wedding isn't in high-season here so she was available.

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  • MrsM.
    VIP April 2015
    MrsM. ·
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    OMG! I feel for you. With every single Accepts with pleasure that I get back! Our guest list is 90% OOT, but also 85% family, so our decline rate probably wont match the usual formula. Unfortunately I figure our declines will mostly be from my family, as a good bit of them are out of state, and probably won't travel. So Our numbers will be probably be right, but mostly his side

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  • Christine
    Master October 2015
    Christine ·
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    Omg I'm scared of this happening as well. Our target number is less than 125 people, but we're inviting more like 150. We're assuming a we'll have a decent decline rate since it's 90% OOT guests, especially on FH's side since they'll travel internatioanally. But even just having sent our save the dates I've gotten confirmation from some family members that I thought would NEVER come that they'll be making the trip. So I'm nervous :-/ ETA: Our venue can hold max 150 so the nervousness is more for the budget than going over capacity, lol.

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  • chloe
    Expert July 2015
    chloe ·
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    This is what i'm fearing- about 75% of our guest are coming from 1.5 hrs+ away. my FH invited a lot of people hes says "defiantly wont come" i didn't not want to bank on this but i'm really hoping hes right. i'm hoping to get at least 20 no's

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  • Elle
    Master March 2015
    Elle ·
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    This was my worst fear. Didnt happen to us though, thank goodness.

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  • Cricket Catering
    Cricket Catering ·
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    I'm not sure who is telling people that an average decline rate is 20%. You can't bank on that. Ever. We tend to see changes from expected to final # closer to 10%. As Celia said, things are variable. If it's summer near a great vacation spot, chances are they will come. If it's 4 hours away on Christmas Eve, well, that's a whole other story.

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