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Lee Ann
Savvy June 2021

Day of coordinator help!!!!!

Lee Ann, on September 14, 2019 at 3:35 PM Posted in Planning 0 14
Originally my fiancé and I were going to have some family do our venue decorating for us. We then decided to go with a day of coordinator because the family we were going to have do it are now a part of the wedding. I found one on Facebook who is trying to build her portfolio. She was offering 75% off if you booked her by the end of the year. I thought, wow, that’s great. So I contacted her. We spoke on the phone and I stated our wedding is June 6,2020. She again said she is running a 75% off deal and requires a $250 deposit when you sign the contract. We live about 4 1/2 hours away from where we are getting married so everything we’ve planned has been through email, scan and email, phone and online. We were supposed to be paying $400 total for her services. All we literally need is someone to decorate for us. We can take care of the breakdowns of everything and everything else. So she sent me the contract through email which I printed so I could sign and scan and email back. I printed the email and it stated the deposit is due by the end of the year. It also said our total is now $650. That’s $250 more then what she originally stated. I messaged her and questioned it. She said she’s talked to so many people and her special is if you are getting married this year. That wasn’t what she said from the beginning though. I talked to my fh about it and he didn’t want to go with her because she lied but even at $650 that seems like a great price. So we agreed we would book her. I signed the contract and emailed it back to her. She lives where we are getting married. Hurricane season is here which I completely understand. Right before the hurricane she stated she wasn’t going to be on her phone much in case she lost power. Again, I understand. She said she would be in contact with me as soon as the storm passed. It’s been over a week. I haven’t heard a single word from her but I’ve seen her posting things on a Facebook group page I’m part of in her area about needing a job. I can’t find any of her posts now about her day of coordinating services. Am I over reacting about being worried about this? Should I find another day of coordinator to help us and tell her we decided not to use her services? We haven’t given her the deposit yet. Our contract doesn’t explain what will happen if you back out except stating “in an event of a possible cancellation due to a natural disaster or death in the family, everything will be refunded except the initial deposit”. It doesn’t say if that is her cancelling because of that or us cancelling. I know we have time before we get married, but it’s only 9 months away!!! Wedding planning is stressful, but definitely going to be worth it.

14 Comments

Latest activity by Misty, on September 16, 2019 at 8:34 AM
  • Megan
    Super October 2020
    Megan ·
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    It sounds like you have some time, so I wouldn’t worry just yet. If she was in an area affected then it could be a while before she turns her attention back to wedding planning.

    Thats also unbelievable that she just changed her prices. I wouldn’t pay the $650, but only the $400. I’m sure you can find posts or advertisements stating with exact wording what she meant.

    If you still intend to use her services I would give her more time, try to contact her, and if that fails, move on to someone else.
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  • Diana
    VIP December 2019
    Diana ·
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    Is it me or does I feel as if something is off?? I’m sorry but I personally don’t want to used someone who changed their quotes. I would go and look elsewhere. Something doesn’t sit well with me.
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  • Madeline
    Dedicated October 2019
    Madeline ·
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    If something doesn’t seem quite right if I was you I would start to look for a different day of coordinator, honestly. You don’t want any added stress from a vendor that you both don’t really trust.
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  • S
    Dedicated February 2020
    Stephnie ·
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    If it’s too good to be true, it usually is.
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  • Alyssa
    Super December 2021
    Alyssa ·
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    Our day of coordinator is highly vetted by the venue and WW, and she brings an assistant and is actually month of coordinating. It’s not cheap but I would much rather pay someone to take care of that last minute stress for me so I can enjoy my day and not worry.
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  • Christine
    Dedicated October 2020
    Christine ·
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    Im sorry to hear you’re going through this. I don’t have a good feeling about this either. I think you would be better off going with someone else. 75% off services is too good to be true...
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  • Suzie
    Super October 2021
    Suzie ·
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    I would be worried as well, something seems off here. Do you have emails of her initial quote, and did she know your date when she quoted the $400? If so, I also would not pay that full amount. I would try calling her if you can, but if not, send an email and say you’d appreciate checking in with her soon. Do not send her that deposit until you’ve reached her, and I would also have her clarify the cancellation policy, and if your deposit is refundable in the case she backs out. It should be, but you never know.

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  • Lee Ann
    Savvy June 2021
    Lee Ann ·
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    Unfortunately she didn’t state it in any of her messages and I can’t find her original post about the 75% off. She told me the price over the phone. I wrote it down when she told me but other then that I don’t have the proof. I definitely won’t be giving her a deposit until I hear from her. Another red flag to me is that when I spoke with her she said she would meet us at our venue on September 21 to check it out and talk about how we wanted to decorate. I called the venue and made arrangements with them after an event they are having that day to go there with her. They aren’t open on the 22nd and we will only be in the area for one night. A few days later she messaged me and said now she can’t meet me that day because she forgot she has a wedding. How do you forget that? Why would you agree to meet someone without checking your calendar?
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  • P
    January 2014
    Pam ·
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    Run from this woman. She's a flake, has lied, and overall unprofessional. What makes you think things will change between now and June?

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  • Suzie
    Super October 2021
    Suzie ·
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    In my opinion, I think you should find someone else. It sounds like she doesn’t have her act together. So sorry you’re dealing with this!

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  • Lee Ann
    Savvy June 2021
    Lee Ann ·
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    Thank you ladies for the input. We have decided to go with someone else. We’ve been talking to a lady who has awesome reviews and plan on meeting with her soon.
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  • Mallory
    Beginner April 2020
    Mallory ·
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    Start looking for someone else. You don't have to book them, but you should know your options. I suggest picking three food candidates and at least having a call with them!

    I am hoping you get your $650 back, but it is ghankfuy not a ton ofoney if you do not.

    Best of luck! Let us know what happens. Smiley smile
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  • Jess
    Expert October 2019
    Jess ·
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    Girl get outta there! She’s super sketchy and flakey. Makes me squeamish just reading this. unfortunately in the wedding business there are all types of people who love to screw you over, she sounds like one. get out and find someone who’s worth your time and money because she is not!
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  • Misty
    Super October 2019
    Misty ·
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    If you have not paid her, a deposit or any further payment she would not be motivated to be over communicative. So not hearing from her is somewhat expected.

    On a different note, someone changing quotes is a no no. Not a great sign of organization/ planning which is what the job requires. Frankly, I would find someone else. And I would pay more for the peace of mind.

    A day of coordinator is SO worth the $... they organize, set, break down, run interference with your crazy relatives and people trying to pull you left and right, they keep timeline and help organize every step of the way... you get to be an attendee as do your family members... rather than an employee. And then your family helping out is a bonus and a fun experience rather than a stressful one.
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