We hired Coordination By K as our two-month coordinator, and from the very beginning, Karen was incredibly helpful as we were deciding who to hire. From there, Yessica was our coordinator, and she did not disappoint. From start to finish, she was incredible.

Yessica helped us build out a detailed timeline, offered thoughtful recommendations, and handled last-minute challenges in the weeks leading up to the wedding with total ease. She was also such a calming, knowledgeable presence throughout the entire process. She joined us for our walkthrough and tasting and made sure to ask questions we wouldn’t have even thought of. She was always one step ahead, handling things before we even realized they needed attention.

On the day of, she worked seamlessly with our vendors and family to make sure everything ran smoothly. The best part was being able to fully let go and trust that she had everything under control.

Because of Yessica, we were able to truly enjoy our wedding day, and it ended up being everything we hoped for and more. If you’re considering hiring her, do it, it will be the best decision you make.

From the very beginning, Yessica’s attention to detail—especially when it came to our timeline—was unmatched. There were so many things throughout the planning process that I would have never thought about, and Yessica was always one step ahead, making sure everything was thoughtfully planned and perfectly timed.

What truly set her apart was her calm presence. Not only on the wedding day itself, but throughout the entire process leading up to it. Her confidence and reassurance allowed me to actually enjoy wedding planning rather than feel stressed by it.

She did a fantastic job with vendor communication. I was cc’d on every email so I could follow along which saved me so much time and stress. She was also easily reachable by text and responded so quickly.

At one point, I had to scramble to find a new florist just six weeks out from our wedding. Yessica immediately stepped in with multiple recommendations, and the florist I chose turned out absolutely perfect.

If you’re looking for someone who is organized, thoughtful, calm under pressure, and an absolute joy to work with, Yessica is the one. We can’t thank her enough!

It was an absolute pleasure working with Yessica! We thought we knew what was going on until we met with her, we were way off! Yessica took control and made sure we did our homework! I felt a sense of calm once she took control. Yessica
has been incredible to work with. She is organized, responsive, and always one step ahead, which has made the planning process so much easier. She understands our vision, offers clear guidance, and handles details we wouldn’t have even thought about.

One thing that has been especially helpful is that she’s bilingual, which has made communication with certain vendors and family members so much smoother. It’s a major asset and something we truly appreciate.

Overall, she’s reliable, professional, and genuinely helpful. Planning a wedding can feel overwhelming, but she’s kept everything on track and stress-free. We’re very grateful for her support and highly recommend her. She was more than an organizer, she became a friend!

Before I talk about how wonderful it was to work with Karen, there are a few key facts. First, my now husband is active-duty Navy and is currently stationed on the West Coast. That means we were planning a wedding from both coasts and with a three-hour time change. Also, I lost almost three weeks of planning due to work travel. We hired Karen 2 months, yes you read that right 2 MONTHS before our big day in October when I realized I was overwhelmed and things were likely to get missed. In our first phone call she was kind, calm, and made my husband and me immediately feel at ease. No matter what I was panicked about, she instantly made us feel at ease and already had a plan to solve problems. 10 days out from the wedding we realized we didn’t have a sign for the welcome reception or a program. She took the time to design something we loved, handle FedEx printing, and never complained or looked at us like, “why didn’t you think of this?” She completely understood us as a couple and made sure our day was great.
Karen listened to what we wanted for our ceremony and reception, she then made sure it was flawlessly executed. She also made the entire wedding party feel welcome and calm before our ceremony started. Karen was wonderful to work with, made the whole wedding day as worry free as it could be. And, she did ALL of this with a very compressed timeline. I would absolutely recommend her to anyone wanting a fun, successful, and happy wedding day.

My husband and I hired Coordination by K in June 2024 for our August 2025 wedding, and it was hands down the best decision we made throughout the entire planning process.

We interviewed about seven coordinators in the area, and many of them felt very corporate. We honestly felt like just another number: they didn’t ask us meaningful questions or offer any real guidance during the call. Most said, “We’ll provide a list of recommended vendors after you sign up,” which didn’t sit right with us.

Then we found Yessica and Karen and scheduled an introductory call. Note: several of the other coordinators wouldn’t even meet with us until we hired them, which felt crazy to me because I wanted to hear the energy of the person who would help plan one of the most important days of our lives.

From the very start, Yessica and Karen made us feel seen and understood. They didn’t run through a list of what they don’t do — instead, they listened to our concerns, asked thoughtful questions, and customized their proposal to our needs. At the end of the call, they said something that has stuck with me ever since:

“The most important factor in your wedding is the lead-up and the timeline.”
And they were absolutely right.

Yessica was our day-of coordinator, and she constantly emphasized the importance of having buffer time built into the timeline because unexpected things always happen. And sure enough — on the wedding day, my uncle (who was in charge of bringing the rings) forgot them at the hotel. I immediately panicked, thinking there wouldn’t be time to go back, but when I told Yessica, she calmly said, “We’re ahead of schedule — we have a 30-minute buffer.” I could have cried from relief! My uncle made it back with five minutes to spare, and while it wasn’t exactly how I envisioned that moment, it proved her right — anything can happen and I am so glad I listened to her advice. I will admit: when she said I would have a full 30 minutes before the ceremony to "chill" I felt like that was way too much time, but she is an expert at this and it is after all the reason we hired her.

From two months out, Yessica guided us through everything. She was incredibly thorough, detailed, and calm. After our first planning call, we had already covered all the vendor questions, day-of logistics, and even a rough draft of the timeline. At our venue walkthrough, she asked questions I hadn’t even thought of — things that made a huge difference later on.

On the wedding day, Yessica checked in on both of us multiple times, always keeping us updated and reassuring us that “we’re ahead of schedule.” Hearing that throughout the day brought me so much peace. The ceremony started exactly at 3:00 PM, and that buffer time she insisted on truly saved the day.

Before getting married, I never thought we needed a day-of coordinator. I assumed they just showed up to execute the plan. But now I know that’s impossible for a day this complex. Hiring Coordination by K was the best decision we made. If you’re considering them, look no further. You’ll get real people who genuinely care about your day — not a company that treats you like a number.

We hired Coordination by K for month-of planning and coordination, but what we received was so much more. We first met with Karen over a year before our wedding day, and she immediately impressed us with her comprehensive wedding planning tool, which turned out to be an absolute lifesaver.

As a self-proclaimed type A planner who married a consultant, we thought we had seen every organizational tool out there, but Karen’s was on another level. Her to-do list was incredibly detailed, thoughtfully structured, and easy to follow, including a number of items we may have never thought of or booked until it was too late. The document included sections for the timeline, vendor list, budget, seating chart, and guest list details, giving us everything we needed to stay organized throughout our 16-month engagement, all in one place. From that very first meeting, Karen and her team also recommended several trusted vendors they had worked with before. We ended up hiring a few of them, and they were all equally fantastic.

When it came time for month-of planning and coordination, Karen went into second gear, managing all communication and coordination with our vendors, venue, and timeline seamlessly. During those final weeks, we didn’t have to lift a finger, she handled everything flawlessly.

Two more standout examples of Karen’s dedication and expertise come to mind. First, when our florist quoted a price to pack up and return the rented flowers and columns, Karen knew from experience that the price was too high and graciously offered to handle the task herself at a significant discount. Second, when our ceremony wrapped up 15 minutes earlier than expected, Karen immediately coordinated with the vendors and venue staff to move the entire evening’s schedule forward seamlessly, keeping our guests happy and the celebration flowing perfectly.

Karen was truly the backbone of our wedding day, organized, proactive, and an absolute joy to work with. People should be lining up to hire her because she is nothing short of exceptional.

My husband and I hired Karen as the day of wedding coordinator for our reception and could not be happier we did! We booked Karen about eight months before our wedding, and right off the bat she impressed us with her professionalism and attention to detail; she took plenty of time to ensure she understood our vision, and provided a helpful timeline and to do list to keep us on track in our wedding planning. Despite the fact we only hired her to be our day of coordinator, we really felt Karen and her colleague, Yessica, went above and beyond in terms of communication, planning, and reaching out to the other vendors.

It was such a relief to know that Karen had all the details of our big day handled. We were so grateful she was there to work with the multiple other vendors on-site, to take care of our guests, and to help keep us on schedule! She also did a beautiful job decorating and she quickly helped secure a new cake stand when we realized the one I had ordered was much too small.

You’ll be in great hands with Karen if you decide to hire her! It was such a pleasure working with her, and I so appreciated her guidance and responsiveness throughout our wedding planning journey. In addition to being great at her work, she is also a lovely person!

My partner and I got married at the Westin during peak wedding season, and we hired Coordination by K at the very last minute when we realized things were starting to get out of our hands. Planning a wedding may seem simple, but without the right vendors and a solid timeline, it quickly becomes overwhelming especially with the demand during peak season.

We were lucky to have Yessica step in and take everything to the finish line for us! She took the partial timeline we had prepared and transformed it into one with enough buffer space for the unexpected. She was calm, collected, and truly a steady hand throughout the entire process.

Hiring Coordination by K was one of the best decisions we made and we couldn’t have done it without Yessica!

Peace of mind. A day of joy. As my daughter said after, There is NOTHING she would have wanted differently. All this thanks to Karen who steered us expertly, firmly yet gently, through a complex short engagement to a dazzlingly perfect wedding day. She knows the business, the vendors, the appropriate costs, is expertly organized, and saved us so much time and money with her advice. Her wedding day presence was supportive and calming to all—I suffer from long term illness, and I was always quietly aware of the many ways in which she anticipated and accommodated my needs. We cannot imagine the Day without her and remain grateful for her, her kindness and warm personality, and her service. We cannot recommend her more highly.

Working with Coordination by K was, without a doubt, one of the best decisions we made in planning our wedding. From the very first conversation, Karen brought such a sense of calm, professionalism, and genuine warmth. As someone who is typically very hands-on and detail-oriented, I wasn’t sure I’d be able to fully let go — but within minutes of speaking with her, I felt completely confident putting everything in her hands. And she delivered, tenfold.

Karen, the heart behind Coordination by K, truly felt like a teammate throughout the entire process. She wasn’t just checking boxes or managing logistics — she was in it with us, every step of the way. It’s clear that she has a deep passion for weddings and for making each event feel personal, meaningful, and above all, perfect. She listens intently, cares deeply, and makes you feel like your day is the most important one she’s ever worked on — because to her, it is.

She went above and beyond on countless fronts, including arranging our florals — one less thing I had to worry about in the whirlwind of planning. As a busy bride trying to manage RSVPs, guest communications, and all the other moving parts, having someone I could trust to take the reins on something so important was more helpful than I can put into words. And of course, the florals were stunning.

We also threw a bit of a curveball by planning a cocktail-style wedding, which doesn’t follow a traditional pace or order of events. Coordination by K embraced the challenge without hesitation. Karen worked tirelessly to coordinate vendors, fine-tune the timeline, and create a smooth, elevated experience that allowed us — and our guests — to be fully present and enjoy every moment.

She handled every detail with class and grace, often anticipating what we needed before we even had to ask. Because of Coordination by K, our wedding was not only beautifully executed — it was completely stress-free. We were able to be in the moment, knowing everything was taken care of by someone who genuinely cared.

Karen doesn’t just plan weddings — she creates magic. She’s the kind of person who makes you feel like your event is the most special one in the world. We’re endlessly grateful to have had Coordination by K by our side.