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Maggie
Savvy August 2020

Venue Agreement - Standard Cancellation Policy?

Maggie, on July 8, 2019 at 2:12 PM Posted in Wedding Reception 0 5

We are getting ready to officially sign our agreement for our April 2020 venue. Since this venue has only done a few weddings, they use a Special Event Agreement in place of a more traditional contract. All the important details are in the Agreement and we have had several conversations in person and in email. My only hesitation is that there's no mention of a cancellation policy/procedure on their end. If we cancel the event within 15 days, then we have to pay a fee, but there's nothing stating repercussions for them if they cancel. I'm thinking perhaps it's a good thing it's not mentioned because it could give them a way out, but I'm not sure what's 'standard'. Should I let this go?

5 Comments

Latest activity by Maggie, on July 8, 2019 at 5:09 PM
  • Lauren
    VIP February 2020
    Lauren ·
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    I would at least get it in writing (through an email, etc) stating what happens if they cancel (will they give you a full refund?, can they find you another place for your wedding?, etc). In my photographer's contract, she stated that if they canceled for some reason, they would make sure they found a suitable replacement for my wedding. My ceremony musicians didn't have anything in their contract that said what would happen if they had to cancel so we just told them what was included in my photographer's contract, and they agreed to uphold the same thing. If you have something in writing, you have something to back you up if something were to happen (and you know the expectations before you sign anything).

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  • Amanda
    Savvy September 2019
    Amanda ·
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    Definitely get it in writing! Especially if they haven’t done that many weddings. Better to cover yourself
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  • Maggie
    Savvy August 2020
    Maggie ·
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    If I ask them to add it to the Agreement, what am I asking them for? I'm not sure what's standard. Do I ask for assistance securing a backup venue? Do I just ask for money back? If we want it updated, I think it's best to have an idea of what we expect or would be comfortable with.

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  • Cristy
    Master May 2021
    Cristy ·
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    You should ask for both. Assistance in securing another venue (maybe they have other places they are affiliated with), and ask for your money back, including the deposit. If they cancel on you, you're not going to have an easy time finding another venue, as venues often book a year or more in advance. So, you should be entitled to a full refund if they do that.

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  • Maggie
    Savvy August 2020
    Maggie ·
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    Unfortunately, I'm not sure asking for that will work. The venue is a local brewery, there's no second location, and they don't require a deposit, just payment in full prior to the event.

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