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June 2021

Sitting vendors at regular guest tables.

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Dj Tanner, on May 11, 2021 at 11:46 AM

3 of my vendors will be sitting at a table that holds 10 however we are only putting 5 ppl for SD purposes, and I also hate crowding tables aside from SD. The one couple that will sit at that table would be with 2 videographers and the DJ. Would this come off as inappropriate as if we sat them at the “vendor table “? When I try to put myself in their shoes, I personally would love going to a wedding where I would basically be able to sit at a table with just my FH & 2 videographers if we didn’t know anyone there except for bride n groom. There’s going to be tons of candles if the tables and it will be a very romantic set up so i feel like they would enjoy that much more than getting mixed into more crowded tables. I’m also trying to keep household at the same tables for SD purposes. The couple is very much so into music, so I feel like they would really hit it off with our DJ as they have performed for weddings in the past etc. and our videographers are cool and seem to socialize wellI, also feel like it really is just the best overall fit for them as far as personalities go.

Do you think the couple will view this the same way as I do? Or do you think they may view this as being sent at the “vendor table “?

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Master May 2020
Kari · on May 12, 2021 at 3:53 PM
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Vendors aren't even necessarily eating at the same time as your guests, and they don't even necessarily eat in the same room. Sometimes they get a boxed up meal that they eat on their own when they have a break from the action and will find a tucked away spot away from guests. Vendors need to be "on" whenever they are interacting with your guests, and not all wedding vendors are extroverts. Many people find constant social interaction exhausting, and welcome some restorative solo time in the middle of a long wedding. Your vendors meal time is the often the only break they get during your event aside from going to the bathroom.

I have never been to a wedding where I have seen any of the vendors sit down with the guests. They almost always discretely remove themselves from the event and eat in away from guests, often in a hallway, side room etc. While we are responsible for providing food for vendors, we are not expected to include them in our seating arrangements or table layout. If you don't have a wedding planner or day of coordinator, I would ask your venue or caterer what their typical practice is. You can also discuss with your vendors what their expectations and preferences are. Most wedding vendors are used to dealing with couples planning weddings for the first time and not knowing all the ins and outs, and will be happy to give you some guidance for feeding them on your big day.
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