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June 2021

Sitting vendors at regular guest tables.

Dj Tanner, on May 11, 2021 at 11:46 AM Posted in Wedding Reception 0 21
3 of my vendors will be sitting at a table that holds 10 however we are only putting 5 ppl for SD purposes, and I also hate crowding tables aside from SD. The one couple that will sit at that table would be with 2 videographers and the DJ. Would this come off as inappropriate as if we sat them at the “vendor table “? When I try to put myself in their shoes, I personally would love going to a wedding where I would basically be able to sit at a table with just my FH & 2 videographers if we didn’t know anyone there except for bride n groom. There’s going to be tons of candles if the tables and it will be a very romantic set up so i feel like they would enjoy that much more than getting mixed into more crowded tables. I’m also trying to keep household at the same tables for SD purposes. The couple is very much so into music, so I feel like they would really hit it off with our DJ as they have performed for weddings in the past etc. and our videographers are cool and seem to socialize wellI, also feel like it really is just the best overall fit for them as far as personalities go.


Do you think the couple will view this the same way as I do? Or do you think they may view this as being sent at the “vendor table “?

21 Comments

Latest activity by Kari, on May 12, 2021 at 3:53 PM
  • Michelle
    Rockstar December 2022
    Michelle ·
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    It’s difficult to say. Some would be offended and others wouldn’t blink. You know your guests best.


    On another note, I read a similar topic over Reddit and the general consensus was to seat your vendors at the same tables as your guests (not hidden in a storage closet or kitchen) with the same food options.
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  • M
    Legend June 2019
    Melle ·
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    I put my vendors with my guests tables too haha

    the way mine worked was i buy tables for a fixed price that sat 10 each so it wasn't by person so then it's like alright well i have open seats already instead of buying separate meals for my vendors i could just include them in my guest count so for me it made sense to.

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  • Hanna
    VIP June 2019
    Hanna ·
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    What are "SD purposes"? I've never heard that term before so just asking what SD stands for. If I were in the couple's shoes, I would definitely be taken aback and probably offended as well. I would likely feel cast aside and not good enough to be seated with other guests, if that makes sense. However, you know your guests best so maybe they wouldn't be offended. I just know that I would be offended if my husband and I were the only couple singled out like that

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  • C
    Super July 2020
    Cool ·
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    I’m assuming social distancing.


    No - do not sit them at the vendor table. I’d be very offended as a guest.
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  • Hanna
    VIP June 2019
    Hanna ·
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    AHHH yes! Not sure how I didn't pick up on that abbreviation...whoops

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  • KYLIE
    Super May 2019
    KYLIE ·
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    I think Michelle hit the nail on the head here—some people would be super offended and others wouldn’t care.


    I’d actually look at this more from your vendors POV—dinner is their one break to disconnect, check their phones, recharge. They might not be up to socializing and that probably would be super awkward for your guests.
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  • Samantha
    VIP October 2022
    Samantha ·
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    That’s what I would think - they are taking a break from work. It’s not a social event for them, they shouldn’t be asked to socialize with strangers while their taking a breather in a long day!
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  • D
    June 2021
    Dj Tanner ·
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    It stands for Social Distancing. And I never viewed it as them being singled out because none of the other tables will be full, it will mostly just be all households together which was the initial goal, but I certainly would never want them to feel this way so I may just try to break up a table or add them to a table of 5 to make it 7 instead.
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  • D
    June 2021
    Dj Tanner ·
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    Lol well I would never ask or demand them to socialize, but it will be a three-course dinner they’d be sitting down for and I would just assume that they would naturally be OK with having to sit at the same table as other guests. My logic was because I really hate the idea of “vendor tables “but I didn’t want to overcrowd other tables so the numbers sort of just worked out that way. But hearing some of the feelings on this I’m definitely going to fit everyone into the other tables
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  • D
    June 2021
    Dj Tanner ·
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    And I totally get what you’re saying! But unfortunately, it has to be a social event for them. Lol they need to be able to be friendly and upbeat, especially for the dancing footage. If any of my vendors are rude or acting like snobs to any of my family or friends, I will be extremely upset about that. It’s a part of their job really.
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  • Samantha
    VIP October 2022
    Samantha ·
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    That makes total sense. I just feel bad they won’t get a breather. Maybe they run off to the bathroom once in a while LOL
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  • E
    Super July 2023
    Eniale ·
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    Having been a videographer: no, socializing with your guests isn't their job.

    I filmed dozens of weddings. I interacted with guests - I never socialized with them. Because I was there to perform a job. I was not there to sit and talk with guests about my cats and what I was going to school for, even if it was during dinner. Any time I was in front of a couple's guests, I considered myself to be working and would act as such.

    Being friendly isn't the same as socializing. You can be courteous and friendly and not socialize. And not socializing doesn't mean you're being rude or acting like a snob.

    I always much preferred to be completely separate from guests when eating, because of the pressure of presenting myself a certain way to strangers. You don't have to be rude for people to complain about you. We once got a complaint that "the assistants aren't even video people" - referring to me. It happened because my husband made the mistake of getting too chummy with a guest and mentioning how I was a medical student. You would like to believe this was an innocuous bit of socializing, but because it was apparently said to the wrong guest, it got back to the couple that they'd paid for a video company that employed people who "aren't even video people." This is why we don't socialize, and why we don't want to. Because if someone can turn something as harmless as "the video assistant is a medical student" into a complaint, they can turn anything in a complaint.

    Let vendors be vendors. They are contractors working for you, who should absolutely always be pleasant and polite to your guests, but it's not their job to make friends.

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  • D
    June 2021
    Dj Tanner ·
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    Wow! Interesting perspective on that. Thanks. So where should I sit them? And then if I’m not treating them as guests and they’re not sitting with us, should I only give them just the entrée, and not the full three courses? The one entrée with them eating off to the side is good?
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  • D
    June 2021
    Dj Tanner ·
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    I will say though, I sort of agree with the couple. I mean I’m sure they were pretty upset when they heard that they paid for extra professional videographers that weren’t actually ‘professionals’ that were just assistance and one of them being the husband’s wife. Not saying that you weren’t professional, just saying that it’s kind of wrong to label yourself as one. Not discrediting your work at all, just coming from the bride’s perspective, I’d be upset I guess. But I guess that’s sort of the brides fault for not asking about experience ahead of time
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  • A
    Savvy May 2021
    Alison ·
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    Personally, if I'm at a wedding with friends and family, I want to sit with friends and family. I know that my DJ and photographer are great, but I'd rather sit with people I know better.

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  • D
    June 2021
    Dj Tanner ·
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    Yeah, I hear you. Now I’m just trying to figure out where I should put my two videographers and my DJ. I really don’t want to spend the money on the extra table decor if I don’t have to. I also think they will look so out of place if it’s just two or three chairs at the table. Kind of want to just stick them off to the side somewhere.
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  • mrswinteriscoming
    VIP December 2021
    mrswinteriscoming ·
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    If I were seated at a wedding with the vendors, I would honestly more likely than not think that the bride and groom didn't like me that much and stuck me in a corner where it was convenient and I wouldn't be happy about it.

    As others have said anyway, the little bit of time that your vendors spend sitting down at the table, they will be enjoying their break. They won't want to mingle with your guests - the focus will be on quickly getting a bite in, running to the bathroom, and then going back to work.

    Just the same, this couple will literally be sitting at an empty table for half of the night since your vendors will only be sitting for brief periods of time.

    I would avoid doing this at all costs for all of the above reasons.

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  • D
    June 2021
    Dj Tanner ·
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    Yeah, my initial thoughts were it would be good to sit them at that table because they are also doing our first Song, so it would be even more convenient for them to be closer to the DJ, but I’m changing the table situation up and I’m Sitting them at a different table and I’m putting the vendors in the back table
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  • Kari
    Master May 2020
    Kari ·
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    Vendors aren't treated like guests. They eat quickly and get back to work (often they don't get the same food either). A meal is there chance for a small break during the day, not to be "on" and entertaining your guests during that time. I personally would keep vendors and guests separate.

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  • D
    June 2021
    Dj Tanner ·
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    Yeah absolutely, my intentions were never for them to “entertain my guests “. Your words not mine. Initially I never wanted them sitting with my guests anyhow, but many suggested that it’s rude to throw them aside at a cheap back table because they say ‘ vendors are people too’. But at this point I’m definitely putting them aside st a small table out of sight out of mind. Maybe it was the choice of words I used?? Regardless, they are on my time for the entirety of the night, so I would at least expect them to be polite and friendly to everyone. No obviously I don’t expect them to talk about their kids or exchange numbers, just hoping they can act like normal people and not antisocial freaks if spoken to.
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