Dayla
Dedicated September 2018

Pros & Cons for Seating Chart

Dayla, on March 6, 2018 at 12:43 PM Posted in Etiquette and Advice 0 24
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I’ve always thought I would do a seating chart, but I already imagine it’s going to be a headache. Our guest list is 240 people. Do you all think I should just make a seating chart or let people decide where to sit? The only con of not making one is that I fear that a family of 5 might not be able to sit together because there’s no longer 5 open seats at a table. All thoughts and advice welcome

24 Comments

Latest activity by Sarah, on March 6, 2018 at 6:03 PM
  • FutureMrsW
    VIP March 2018
    FutureMrsW ·
    • Flag

    I wouldn't let people decide where to sit - that'll be a huge headache for people on the day. You don't need to assign specific seats, but you should definitely assign tables. It might be a little bit of a headache, but you'll be glad you did when the day comes. Everything will run much more smoothly.

    • Reply
  • Kristina
    Master August 2018
    Kristina ·
    • Flag

    I've heard of people being assigned to tables but not specific seats?

    Personally, I'm not doing a seating chart at all. Two tables near the head tables will be reserved for immediate family, but other than that, it's a headache and we have a lot of people who don't get along with other people, so it's best to just let people sit where they want.

    With 240 people though, that IS a lot to coordinate. I'd come up with a rough seating chart to see if you can make it work!

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  • Brianna
    VIP May 2018
    Brianna ·
    • Flag

    Please make a seating chart. 240 people is a lot of people wandering around looking for open seats. You don't need to assign specific seats, but at least assign tables.

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  • Paola
    Dedicated November 2018
    Paola ·
    • Flag
    In my opinion is easier having a seating chart when it's a large guest list. We are having 150 people and I am doing a seating chart because I don't want people going around trying to find a seat for their whole party. I am also too perfectionist and would drive me nuts seeing people rooming around to find a seat 😊
    • Reply
  • LibbyLane
    Super July 2018
    LibbyLane ·
    • Flag

    At least assign tables. PPs are right, it would get very chaotic with 240 people scrambling for seats.

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  • FME
    Master March 2018
    FME ·
    • Flag

    For sure making a seating chart. it's not that hard. That's a lot of people. you're going to have people fighting for seats and splitting parties up. If you don't do a seating chart you'll need like 300 seats instead of 240 to make sure people can stay grouped together.

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  • Mrsbdg
    Champion August 2017
    Mrsbdg ·
    • Flag
    You don't have to have it mapped down to the seat. We made a table assignment. We had a large sign and the escort coasters had their table number on it as well.
    • Reply
  • Officiallymrs
    Super May 2010
    Officiallymrs ·
    • Flag
    I went to a wedding with no seating arrangement and everyone picked where to sit .. I wasn’t to fond of it because my fiancé and I were talking to the grooms family for a while and by the time we made it into the reception area for dinner there were slim picking for seats , we sat with a few people he knew but also there were 2 random guys ( about 30 years older then us ) at our table and I think it was worse for them then us !
    • Reply
  • O
    Master October 2017
    O ·
    • Flag
    It's a con all the way to not having a seating chart. I'm kind of surprised for a wedding this size your venue coordinator or any coordinator wouldn't stress the importance of a seating chart. It's a sign of poor planning in my book.
    I went to my BILS wedding in February, there wasn't a seating chart. When I questioned the coordinator about it, she laughed it off when I said it would be chaos. Well. It was chaotic. There wasn't enough tables or chairs and people moved several times. I had to do the coordinators job of getting the room properly set up, get other guests who I didn't even know to seating they felt comfortable with. It disrupted the flow of the reception and could have been avoided if they put in the work to have a seeing chart.
    • Reply
  • PrincessLawrence
    VIP June 2018
    PrincessLawrence ·
    • Flag

    I have a guest list of 250 and I seated them all it really wasnt that bad

    • Reply
  • An
    Super September 2019
    An ·
    • Flag

    Yeah you should definitely assign tables. It's really not that hard and you can avoid a lot of issues like:

    -Parties getting split up

    -People moving chairs around to accommodate their party

    -Some tables being empty or only 1-2 people

    -VIPs not being near you

    Also less important things like you would usually seat people together that know each other and/or will have something in common with the people at their table.

    • Reply
  • M&M Bride
    Super September 2018
    M&M Bride ·
    • Flag

    I would suggest assigning tables. With 240 guests it can become chaotic as people are looking to find a seat. Plus then some people might not be able to sit with their date/family if seats aren't available at one table.


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  • Mrs. Fall Bride
    Master October 2016
    Mrs. Fall Bride ·
    • Flag

    There are exactly zero cons to having a seating chart, and a million pros.

    • Reply
  • PBiazinha
    VIP May 2018
    PBiazinha ·
    • Flag

    My guest list is 40 and I am assigning tables. I don't want to waste reception time because of seating arrangements. I do understand tho, my guest list is much smaller than yours and I am not having fun, so in your case is surely an unwanted job, but I am sure it will be worth it.

    Try using the seating chart under planning tools from WW, it is so helpful and having the visual makes it even easier.

    Good luck!

    • Reply
  • Dayla
    Dedicated September 2018
    Dayla ·
    • Flag
    View Quoted Comment

    Thanks! I did not know there was that tool.

    • Reply
  • PBiazinha
    VIP May 2018
    PBiazinha ·
    • Flag
    View Quoted Comment

    Make sure you're on a desktop so you can access. It really helps a lot. Most round tables seat 8-10 people, you can add people and tables as you want. Also, if you are using WW to track RSVP, if will show the guests and the status of their RSVP - you can start by seating the ones that already accepted and then make final changes once your rsvp deadline is met.

    • Reply
  • Dayla
    Dedicated September 2018
    Dayla ·
    • Flag
    View Quoted Comment

    That's awesome! Of course my Guest List/RSVP is through the Knot, but I will still utilize the tool.

    • Reply
  • QueenDavis
    Super October 2018
    QueenDavis ·
    • Flag

    I'm only assigning tables, not seats. I don't have that kind attention span. lol

    • Reply
  • Colleen
    Super October 2017
    Colleen ·
    • Flag
    We did a seating chart. Our hall held 250 and we were expecting 215. And after seeing that many people I have no idea how 250 fit in there. We knew we didnt have room for extra tables and seats which I personally think is necessary if you don't have a seating chart (for the reason that you mentioned, so the family of 5 would have an extra option of having a table together and not having to split to the open 5 seats). My husband was in a wedding 2 weeks before ours and they didn't have a seating chart. It was fine but I sat with my in-laws and there were 4 of us together and we were counting open seats at tables as we walked by to see if there was room for us.
    • Reply
  • MrsD
    Legend July 2019
    MrsD ·
    • Flag

    I would do one for sure, it's SO stressful to be at wedding without a seating chart. Another option is to assign people to tables, but not specific seats. It ends up being super awkward for guests that only know a couple people at the wedding if you don't have a seating chart. If you are stressed about larger families sitting together, for sure do a seating chart.

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