I’ve always thought I would do a seating chart, but I already imagine it’s going to be a headache. Our guest list is 240 people. Do you all think I should just make a seating chart or let people decide where to sit? The only con of not making one is that I fear that a family of 5 might not be able to sit together because there’s no longer 5 open seats at a table. All thoughts and advice welcome
I wouldn't let people decide where to sit - that'll be a huge headache for people on the day. You don't need to assign specific seats, but you should definitely assign tables. It might be a little bit of a headache, but you'll be glad you did when the day comes. Everything will run much more smoothly.
I've heard of people being assigned to tables but not specific seats?
Personally, I'm not doing a seating chart at all. Two tables near the head tables will be reserved for immediate family, but other than that, it's a headache and we have a lot of people who don't get along with other people, so it's best to just let people sit where they want.
With 240 people though, that IS a lot to coordinate. I'd come up with a rough seating chart to see if you can make it work!
Please make a seating chart. 240 people is a lot of people wandering around looking for open seats. You don't need to assign specific seats, but at least assign tables.
In my opinion is easier having a seating chart when it's a large guest list. We are having 150 people and I am doing a seating chart because I don't want people going around trying to find a seat for their whole party. I am also too perfectionist and would drive me nuts seeing people rooming around to find a seat 😊
For sure making a seating chart. it's not that hard. That's a lot of people. you're going to have people fighting for seats and splitting parties up. If you don't do a seating chart you'll need like 300 seats instead of 240 to make sure people can stay grouped together.
I went to a wedding with no seating arrangement and everyone picked where to sit .. I wasn’t to fond of it because my fiancé and I were talking to the grooms family for a while and by the time we made it into the reception area for dinner there were slim picking for seats , we sat with a few people he knew but also there were 2 random guys ( about 30 years older then us ) at our table and I think it was worse for them then us !
It's a con all the way to not having a seating chart. I'm kind of surprised for a wedding this size your venue coordinator or any coordinator wouldn't stress the importance of a seating chart. It's a sign of poor planning in my book. I went to my BILS wedding in February, there wasn't a seating chart. When I questioned the coordinator about it, she laughed it off when I said it would be chaos. Well. It was chaotic. There wasn't enough tables or chairs and people moved several times. I had to do the coordinators job of getting the room properly set up, get other guests who I didn't even know to seating they felt comfortable with. It disrupted the flow of the reception and could have been avoided if they put in the work to have a seeing chart.
I would suggest assigning tables. With 240 guests it can become chaotic as people are looking to find a seat. Plus then some people might not be able to sit with their date/family if seats aren't available at one table.
Mrs. Fall Bride ·
There are exactly zero cons to having a seating chart, and a million pros.
My guest list is 40 and I am assigning tables. I don't want to waste reception time because of seating arrangements. I do understand tho, my guest list is much smaller than yours and I am not having fun, so in your case is surely an unwanted job, but I am sure it will be worth it.
Try using the seating chart under planning tools from WW, it is so helpful and having the visual makes it even easier.
Make sure you're on a desktop so you can access. It really helps a lot. Most round tables seat 8-10 people, you can add people and tables as you want. Also, if you are using WW to track RSVP, if will show the guests and the status of their RSVP - you can start by seating the ones that already accepted and then make final changes once your rsvp deadline is met.
We did a seating chart. Our hall held 250 and we were expecting 215. And after seeing that many people I have no idea how 250 fit in there. We knew we didnt have room for extra tables and seats which I personally think is necessary if you don't have a seating chart (for the reason that you mentioned, so the family of 5 would have an extra option of having a table together and not having to split to the open 5 seats). My husband was in a wedding 2 weeks before ours and they didn't have a seating chart. It was fine but I sat with my in-laws and there were 4 of us together and we were counting open seats at tables as we walked by to see if there was room for us.
I would do one for sure, it's SO stressful to be at wedding without a seating chart. Another option is to assign people to tables, but not specific seats. It ends up being super awkward for guests that only know a couple people at the wedding if you don't have a seating chart. If you are stressed about larger families sitting together, for sure do a seating chart.