Hotel Blocks Wording

This is what we had on our accommodations page
"We have a room block available to book through

XYZ Hotel

The room block is set for check-in Friday, May 10th and checkout on Sunday, May 12th.

The room rate is $119/night and includes breakfast voucher for all room occupants.

The room block will be honored until 11:30 PM on Friday, April 19, 2019. Reservations received after this date will be provided on a space available basis at the prevailing hotel rates.

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Sounds perfect. I was actually thinking about whether or not it would be ok to add the pricing on the page as well. Thank you!

I have been giving the link out for our wedding website for months, telling people to go there for info about where to stay. On there I have the link for our block and tell them to click there or call X-number to get rates and book a room. I also have all the details of when the rate expires and about changing/canceling reservations. I don’t think anyone expects the bride and groom to pay for their hotel room for any wedding, but it always shocks me what I read on here so I could be wrong.

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My sentiments exactly! I will also have it posted on our wedding website as well. I just wanted to make sure that no one got the wrong idea and then try to blame me for not specifying.

Thanks!

My accommodations cards and website say: We have reserved a block of rooms at the following hotels for our guests. Please book by October 31 and reference the My Name/His Name wedding to receive a discounted rate.

On my website I have more space so I also added: After October 31 the rooms will be released for public sale and the rate will go up.

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Yes. That makes sense because the last thing I would want is for someone to miss the deadline and then get upset because the rates weren't the same. The way my guests are, I'll definitely need to cover all my bases. Thank you!

Below is what I put on our wedding website. I had no problems. 14x different groups have booked so far.

We have set up a block of rooms at the Residence Inn by Marriott. Please follow the link to receive a discounted rate on a room: hotel link.

Please book hotel by Friday, September 27, 2019 to receive the discounted rate.

The hotel is only 10-15 minutes from the venue. Complimentary shuttle services will be available from 9:30 am to 10: 30 am from the hotel to the venue, and from 4:00 pm to 5:00 pm from the venue back to the hotel.

View Quoted Comment Mine is going to look exactly like that. Just picked our hotel a few days ago and have 30 rooms reserved until 2 weeks before the wedding.
People need to know how soon they have to book, what the hotel is and then the link will give them the prices.
I don’t know anyone that would think the rooms are already paid for.

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Oh that's awesome! There was one hotel that I was looking into that offered complimentary transportation but they were a bit expensive. Thank you so much!

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Right! But I've definitely heard some stories and I'm just like there are really people out there like that. Although most of our guests are family, I still don't want to assume that they already know they'll still have to pay. I'd rather cover any and all bases.

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Yeah, we are actually paying for the shuttle service for the 2 hours (it cost us $300 for roundtrip), but it was cheaper then renting a bus for the day.

I specifically mentioned the rate on our website—

“A block of rooms has been reserved at the Double Tree**. Follow the link below to our group page when booking to receive the discounted group rate:

Lol well the only thing at didnt go through when I copied and pasted haha but it was something like $100 for Queen room, $120 for king room // you get the idea 😝

View Quoted Comment Oh. Well I guess that's not terrible but we'll see when we get closer to.

View Quoted Comment Lol yes, I got it. Makes perfect sense. Thank you!

I can't imagine guests will think you are footing the bill. Our accommodations card said something like "The bride & groom have a room block at X for $ per night. You can book rooms at X no later than X."

View Quoted Comment I can't either but better safe than sorry. That makes a lot of sense. I'm an idiot! I didnt even think of accommodation cards. I'll have the info on our website as back up. Thank you!

I let guests know the hotel information, that a discounted rate is a available upon booking at this hotel.

It never occurred to me that guests could think that they aren’t financially responsible for booking through a block, but it’s a good point! Our wedding website includes the rates for our two blocks, so hopefully that makes it clear.

View Quoted Comment Thanks! I definitely plan on it to keep from any confusion.