Lisa
Rockstar July 2022

Day-Of Coordinator Questions

Lisa, on June 10, 2021 at 2:48 PM Posted in Planning 1 11
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Specifically what tasks would a day-of coordinator do during the entire wedding day, aside from setup/tear down? I've never known anyone who hired a DOC for their wedding, so I'm not really familiar with how they help out. What particular tasks did/will your DOC do to help make your day run more smoothly?

11 Comments

Latest activity by Day, on June 10, 2021 at 4:47 PM
  • Yasmine
    Rockstar October 2020
    Yasmine ·
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    Ours agreed to provide servers to serve the food as well as walk around delivering drinks/shots to our guests. She also would keep track of the other vendors as far as overseeing them set up and tear down. Ours also agreed to help cut the cake and deliver to our guests and a few other things that I can't think of.

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  • Courtney
    Expert September 2022
    Courtney ·
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    Depending on the extent of your service they also act as the point person for your event. So anyone who needs to call and ask questions/has an issue they go to your DOC.

    Caterer/DJ running late? DOC is on the phone figuring out where they're at and what's happening. Florist needs directions to the venue? DOC.

    You ready to start toasts/do first dance? DOC nudges that DJ to make the announcement.

    I'm probably going to look into hiring one because we won't get access to our space early for set-up (won't be able to start setting anything up until 4p) and while we're paying the venue to decorate I'm pretty sure I'm going to need an all hands on deck scenario.

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  • Lisa
    Rockstar July 2022
    Lisa Online ·
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    Awesome! Those all sound helpful. I'm torn on whether I should look for a DOC - I've read a lot on these forums about how they're great with making the day run smoothly, but then I realized that I don't actually know what they do! My venue already provides servers for food and beverages and such, so I don't think I'd need a DOC to help with that. I think them being a contact person for the other vendors could definitely be helpful though. Thank you for your reply!
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  • Lisa
    Rockstar July 2022
    Lisa Online ·
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    Those are great points! I definitely would rather not be the one trying to manage the timeline or other vendors on my wedding day, so that alone may be a reason for me to also look into booking one, lol. Thank you for your reply!
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  • Courtney
    Expert September 2022
    Courtney ·
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    You're welcome! It can be hard to find someone that is exclusively a DOC and not a full planner. Try some of your local FB Swap groups because a lot of them are on there or you can get recommendations from other brides on who to work with.

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  • Lisa
    Rockstar July 2022
    Lisa Online ·
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    I definitely plan on checking out Facebook groups for local weddings for a DOC! I've seen a few other people post in those groups looking for a DOC, I just hadn't decided whether it was worth it for me to book one or not. The main task we'd want help with is setup/tear down, but curious what other tasks they do that would be helpful for us.
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  • Meghan
    Master October 2019
    Meghan ·
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    Set up. Point of contact for all of your vendors. Coordinate/tell you and your bridal party when to walk. Communicates with DJ for when to play what song or start/stop music. Time dinner service. Tear down.
    They basically keep your day running smoothly so you don’t have to worry about it! Have a DOC is a must in my opinion.
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  • Lisa
    Rockstar July 2022
    Lisa Online ·
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    Thank you for your reply, Meghan! A DOC is definitely an unfamiliar concept to me, but the more I read about them, the more I think I should book one! I especially like the setup/tear down help, but you bring up some other really good points about coordinating when the wedding party should walk down the aisle, telling the DJ when to start/stop songs, etc. I hadn't really thought of those logistics before. I think I am going to look into booking one. Thank you for your help!
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  • Meghan
    Master October 2019
    Meghan ·
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    I’m sure our DOC did more than I even realized. But the best part for me was being the POC for all vendors. I never had to worry about stopping what I was doing to answer vendor questions. She took care of all of that which lifted a big weight off of me!
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  • Gabbysitaxo
    Dedicated October 2021
    Gabbysitaxo ·
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    Hi,

    Each DOC is different, but for the most part they do the following:

    Review all the vendor contracts to make sure what will be arriving day of.

    Assist with timeline creation and a game plan.

    Greet and be the contact person for all vendors the day of.

    Help with set up and break down.

    Distribute bouquets and corsages to bridal party.

    Assist with photography like positioning and time management.

    Distribute final payments/tips to vendors

    Collect gifts/cards

    Arrange for personal items to be packed up and given to designated person or car.

    I just hired a DOC and I already can breathe a little easier knowing she will be right by my side!

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  • Day
    Devoted July 2021
    Day ·
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    We’re eloping so our DOC will be setting up our styled picnic on the beach, tearing it down, picking up some rentals, and picking up our charcuterie board (for us) & mini boxes (for our on-site vendors). She also offered consultation, so we took advantage of this to find a few vendors.
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