Emma
Super October 2020

Covid insert?

Emma, on June 15, 2020 at 10:17 AM Posted in Etiquette and Advice 1 17
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So we are going ahead and sending out our invites in July (October 3rd wedding, rsvp august 31st). Now for the problem; we won’t know what rules we have for covid till at least September. With how quickly things can change like guest limits, requiring or not requiring mask and even if dancing will be allowed. I’m thinking of putting an info card in the envelopes that says “ for updates regarding covid 19 regulations please visit our wedding website @_______” now if we have to cut our guest count we will do so but we will contact those who we must cut ourself, not using the website. Right now our guest list is 125, it’s very possible that number might have to shrink to as little as 50 people. I don’t really know what to do though. Is that a smart idea? Or should I do something else? Maybe different wording? I’m not sure.

17 Comments

Latest activity by Kelsey, on June 22, 2020 at 6:04 PM
  • V
    Champion July 2019
    Veronica ·
    • Flag

    First, I just want to say that it sounds like you are sending out your invites too early especially because our world is constantly changing right now so your guests plans could change multiple times by the time your wedding rolls around. Second, I don't think an insert is necessary. I think most your guests will already know that your plans could change based on regulations your venue has in place.

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  • Queen Cone
    Devoted September 2020
    Queen Cone ·
    • Flag
    I think the insert is a good idea because it can be hard to contact everyone if something changes however you are sending the invites too early. I wanted to send mine as soon as possible but actually we need to wait. my weddings in september i begged my venue for instruction they told me do not send the invites until 6-8 weeks before. these are new circumstances. if you havent already send save the dates you can do that.
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  • Emma
    Super October 2020
    Emma ·
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    Our rsvp date is august 31st because one of our venders needs the final number by September 7th. We didn’t send save the dates. Our invites are going out mid July.
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  • Emma
    Super October 2020
    Emma ·
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    We didn’t do save the dates expect for out of town guest. One of our venders needs the final number by September 7th so that’s why they are going out mid July. Our wedding is October 3rd.
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  • Melle
    Legend June 2019
    Melle ·
    • Flag
    Do you already have your wedding website info anywhere else on your invites? If so then I don’t think you need an additional insert for it. You could have a covid 19 update section on your website directly
    • Reply
  • V
    Champion July 2019
    Veronica ·
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    That makes more sense then. I would still expect last minute cancellations though.

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  • Emma
    Super October 2020
    Emma ·
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    We have it on the rsvp cards and the invites. I just don’t know how many people will actually go on it without the prompt.
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  • Emma
    Super October 2020
    Emma ·
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    Really? Any wedding invites I’ve received the rsvp date is always about one month before the wedding.
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  • V
    Champion July 2019
    Veronica ·
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    Our rsvp deadline was a month before our wedding, but we had people change plans after telling us they were attending. My husband's aunt told his mom that her husband and step-son weren't attending the week of our wedding. His aunt apparently didn't realize how weddings work and that there are deadlines. We also had someone tell us they were bringing a date and then didn't. We got stuck paying for all three people because they changed their plans after we had already gave our venue who provided all of the food for our wedding our final guest count. Our wedding was also pre-Covid. I think with Covid plans could very easily change because everything is constantly changing.

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  • Sw1943
    Beginner October 2020
    Sw1943 ·
    • Flag
    An insert is a great idea but what my fiancé and I did for our 10/24 (rescheduled from 3/28) was cut the list before even inviting people just to be on the safe side. We went from 135 to 75 so there wouldn’t be the pain of uninviting someone that already got invited to the second wedding.
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  • Emma
    Super October 2020
    Emma ·
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    I’ve thought about that but I’m torn. I everyone to know they are loved and want to invite them but I also don’t want to have to cut people after sending the invites. There’s about 15 people on the guest list we expect to decline but can’t remove them from invites because they are my mothers family and my parents are paying for the wedding.
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  • A
    Super August 2020
    Alex ·
    • Flag

    Don't send your invitations out until about 2 weeks before your RSVP deadline. This will help with planning a ton. Also with all the uncertainly people won't want to RSVP for something that far out and will misplace, tuck away, or forget about your RSVP deadline.

    In general it's 6-8 weeks before the wedding date anyways.

    As someone who has had to change plans 8 weeks out (twice now), it is the absolute best advice I followed from my wedding planner.


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  • Emma
    Super October 2020
    Emma ·
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    I feel like 2 weeks before the rsvp is cutting it to close. We have in town and out of town guest that will need more time then 2 weeks to know if they’ll be able to come or not.
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  • Jeni
    Devoted July 2021
    Jeni ·
    • Flag
    Do the insert. It really helped our guests feel that we were thinking about them in our planning. I know because several guests write notes on the reply cards referencing the insert.
    • Reply
  • Krista
    Just Said Yes October 2020
    Krista ·
    • Flag

    Our wedding is 10/3! Planning on sending invites out in waves beginning mid July (family and closest friends first). Then the rest early August. September 3rd RSVP deadline. I also added this note on the RSVP page of our website (we ordered invites super early because of a sale). We have both reply cards and the website listed as an RSVP option.

    'Health and safety is our highest priority for family and friends. In effort to be fully transparent, concerning group sizes and COVID-19, formal invitations will be extended to 145 of our closest family and friends. Should you not feel comfortable to travel, we understand.'

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  • Nina Arszulowicz
    Savvy September 2020
    Nina Arszulowicz ·
    • Flag

    I think the insert is smart! My wedding is September 5th, and I was planning on having an insert letting them know that the wedding is going as planned but we have a "Plan B" set up. I was going to ask them to still RSVP and if things change last minute (like 2 weeks before), then we would inform them of the change, and to check the website.

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  • Kelsey
    Just Said Yes August 2021
    Kelsey ·
    • Flag

    I made an insert to put in my invitation envelope! I told them to frequently check my website, said we understand if they don't feel comfortable traveling, and told people with COVID symptoms/people who were around someone they know has COVID to please stay home for the safety of our guests. I asked my venue and caterer for guidelines they put in place as well to help my guests feel more comfortable should they decide to attend Smiley smile

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