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Just Said Yes July 2012

Bringing in your own alcohol/bartender

Marlene, on October 14, 2011 at 4:27 PM Posted in Do It Yourself 0 7

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Does anyone have any ballpark figures/recommendations on bringing the alcohol to the event instead of going through a caterer? Was hoping to supply enough alcohol for 80 people. That would include three bottles of wine per table (like 10 tables of 8), champagne for a toast, and cocktail ingredients (bottles of whiskey, gin, rum, vodka) for a bartender I would be hiring. I'd be buying in New York or New Jersey.

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7 Comments

Latest activity by Thomas Mills, on October 14, 2011 at 5:27 PM

Master October 2011
Pumpkin's Sunshine · on October 14, 2011 at 4:32 PM
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You are figuring on too much wine. Trust me.

It depends- are you looking to do top shelf and $20 bottles of wine/champagne or middle shelf?

I bought my wine at Trader Joes for $3 a bottle (love the 3 buck chuck) but usually you can figure $8 for white wine and $12 for red if you are going cheap but not too cheap.

I spent $770 for wine, beer, rum punch, sparkling wine and a bartender, but I am in MN, was figuring on 200 people and had way too much.
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Devoted November 2011
Mrs. Gresham · on October 14, 2011 at 4:35 PM
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We are doing a sangria punch bowl ($100) and beer($200) for 100 people, most people will like 1 of the two! I did look into a bartender and it was out of this world!
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VIP December 2011
Ashley · on October 14, 2011 at 4:43 PM
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The bartender you hire should be able to help you with that. We're providing our own beer/wine (no liquor), and we have to use the venue's bartender (I'm in Texas, btw). She sent me a "shopping list" of how much beer, red vs. white wine to buy.

I agree that your #'s for wine are likely too high, especially if you'll also have liquor and champagne. What I used to do for events (I used to plan conventions at a huge hotel) is figure 1.5 glasses/wine per person for a dinner - not everyone will drink wine anyway. You can usually get 4-5 glasses per bottle. Or - at most do 2 bottles per table - 1 red, 1 white. Have a few extras on the side just in case, but you shouldn't need 3 per table.
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Master November 2014
Sabrina · on October 14, 2011 at 5:07 PM
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I would assume 4 to 5 drinks a person, lol... not wine tho. IDK many wine drinkers but we're still doing several bottles...and PUMPKIN, here in NC its 2 buck chuck... uhoh, unless they changed it, lol
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Master October 2011
Pumpkin's Sunshine · on October 14, 2011 at 5:12 PM
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IDK- it's $3 here. Still awesome wine for the price!

I better think so, I have about 30 bottles of it to drink!
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Master October 2011
Pumpkin's Sunshine · on October 14, 2011 at 5:15 PM
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I know what everyone's getting for Christmas!! LOL
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Thomas Mills · on October 14, 2011 at 5:27 PM
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Hi Marlene,
The headcount does matter but what also matters in the breakdown of light, normal and heavy drinkers. One of the easiest calculators to use online is http://perfect-party-planning.net/drinks_calculator.html.

If you want some more input about wines, beer, etc. please feel free to email me at ******@**************.***.

Tom
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