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Weddings

About

On WeddingWire since 2009

Bearfly Designs is a lighting design service based out of New Lebanon, New York. We are committed to creating custom events that are crafted to fit the specific taste and style of each couple. Our team of experts can work with your budget and are willing to travel to events in the Hudson Valley, Capital Region, Upstate New York, and Western Massachusetts. Whether you have a specific vision in mind or are open to new ideas, the team at Bearfly Designs is ready and willing to help you plan every detail of your event. Founders John and Rita Carver have worked throughout all facets of the industry, including design, production, sales, and management. Their work has earned them an Emmy Award, two Axiem Awards, and a plethora of other nominations between the two of them.

Services Offered

Bearfly Designs offers couples a range of lighting and decor services to help make their dream celebration a reality. A selection of decorative items are on offer to help in this, including backdrops, chalkboards, table runners, vases, candle holders, signage, and trinkets. We're happy to take care of delivery, setup, and cleanup for added convenience. Some of our service packages include:

  • Event design and day-of-coordination
  • Drapery and hanging decor
  • Chandeliers
  • Monograms
  • Pinspotting
  • Uplighting
  • Dance floor lighting
  • Lanterns
  • Outdoor decor

Frequently asked questions

What is the starting price for wedding lighting?

$3,000

Which of the following does starting price include?

Clean Up
Dance Floor Lighting
Delivery
Hanging Lit Decor
Outdoor
Pinspotting
Setup
String
Uplighting

What is the price of your most popular wedding lighting package?

$4,500

Which of the following does your most popular wedding package include?

Chandeliers
Clean Up
Dance Floor Lighting
Delivery
Hanging Lit Decor
Outdoor
Pinspotting
Setup
String
Uplighting
Wall Wash

What lighting services do you provide?

Accent
Audiovisuals
Chandeliers
Dance Floor Lighting
Hanging Lit Decor
Lanterns
Monograms
Outdoor
Pinspotting
String
Uplighting
Wall Wash

What decor services do you provide?

Clean Up
Day-of Coordination
Delivery
Drapery
Event Design
Event Planning
Setup
Venue Selection

What decor items are available?

Backdrops
Candles/Holders
Chalkboards
Signage
Table Runners
Trinkets
Vases
illustration question

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Reviews of BearFly Designs

5.0 out of 5 rating
WeddingWire Couples' Choice Awards 2024 Winner
5.0 out of 5 rating
53 Reviews
100% recommend it
  • Quality of service
    5 out of 5 rating
  • Average response time
    5 out of 5 rating
  • Professionalism
    5 out of 5 rating
  • Value
    5 out of 5 rating
  • Flexibility
    5 out of 5 rating
Megan
Megan M. Sent on 06/13/2023
5 out of 5 rating

As You Wish

TL;DR: This is your A-team of storytellers and vibe creators. Hire them.

I felt like Princess Buttercup when “As you wish” was John’s and his outstanding team’s response to all my elaborate visions for our wedding this past weekend. John and his team aren’t simply your vendor (this word seems too hollow and impersonal for the relationship we had!), they are your co-creators and storytellers for your event.

I’m finding difficulty putting into words how kind, capable and visionary the team is. It was an honor working with a team that clearly is a family – everyone was so kind and wonderful to one another and our guests.

My now husband and I had a very specific (and elaborate) concept for our 3-day wedding weekend. Three years ago we bought a beautiful property on a bumpy dirt road, up in the mountains outside of Cold Spring New York. We’ve fallen in love with the property and wanted to let our wedding weekend be a love letter to the natural beauty, the hidden nooks, and the energy we feel.

John came to our property for several site visits as we gushed about the blooms and he understood the soul of the property. From dozens of tealights tucked into our mossy stone walls, to vine covered chandeliers, to fairy orbs in the woods, he made the magic we feel tangible. I asked for a sea of lightning bugs (battery operated were acceptable, of course) in our field and he made it happen. And for Friday I wanted a Tokyo vibe so John delivered the most insane lanterns + colorful lights installation!

What really sets John and his team apart from other event lighting and design is their in-depth theater experience. They have the most intimate knowledge of movement and story. For example, after our ceremony and as daylight began to fade, John put the most thoughtful detail in the garden where we held our ceremony. Where 4 paths aligned, he place 4 individual candles (representing my husband, myself, and our two children) and in the center a single, larger candle to represent our new future together. This team gets it.

As further testimony to the mastery we witnessed, at 3am when our guests had departed (despite our exhaustion) my husband and I knew we had to take a walk around the property to enjoy all the extra lighting details now that it was just us and the moon.

I can wax poetry on this team infinitely but I’ll end on one last detail. This is a team of do-ers and problem solvers – including those beyond their responsibilities for the evening. We had a finicky bar tender who had misplaced the red wine and processo but the Bill, the other half of our dynamic duo for the weekend, was the first searching for it and digging through the piles of cardboard to find it. When the rain started, John and Bill were there to help cover furniture. Even the little things like a passing smile and joke with me or a guest.

Please hire them, I’m searching for an excuse to have another party just to collaborate with them again.
C
Calle Sent on 06/11/2024
5 out of 5 rating

Thank you John and team!!

We absolutely loved working with John and the Bearfly team. They brought our wedding day vision to life through an epic disco ball and LED installation, and were the kindest people to interact with all day. Could not appreciate them more, so happy to have them on our wedding vendor team!
Jayne
Jayne W. Sent on 06/05/2024
5 out of 5 rating

A pleasure to work with!

Bearfly was wonderful to work with for our wedding weekend! They were so warm and friendly, listened to what we were thinking/wanted for the wedding, and collaborated with us to come up with the perfect lighting/decor. They strung up string lights outside, did lighting for the band stage, bar, etc, installed the coolest lanterns and moving disco ball over our dance floor, and projected an awesome floral pattern onto a decorative wall, which all helped bring the vibe of the night and the decor together. Highly recommend working with Bearfly!
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Awards

53
WeddingWire Couples' Choice Awards 2024 Winner
WeddingWire Couples' Choice Awards 2020 Winner
WeddingWire Couples' Choice Awards 2019 Winner
WeddingWire Couples' Choice Awards 2016 Winner

Professional Network & Endorsements

4 Endorsements
Cathy's Elegant Events Cathy's Elegant Events Wedding Planners

As a wedding planner I have been working with John for years and have had nothing but 100% positive experiences with him. I truly believe that is primary goal is always to make a couple happy and do everything he can to bring their vision to life while still being contentious of any restrictions they may have. I could not ask for more out of any vendor I work with, I highly recommend him all the time!

Douglas Koch Designs Douglas Koch Designs Wedding Florists

John @Bearfly Designs is lovely to work with and very easy going. His knowledge and lighting design ability is just exceptional. If you want lighting for your wedding or event choose Bearfly Designs you will be so pleased you did!

Style By Smita Style By Smita Wedding Hair & Makeup

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