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Expert October 2016

Worried about my reception being too crowded

weddingdiva2016, on March 10, 2016 at 8:04 AM Posted in Planning 0 10

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Hey everyone. I chose a reception venue that supposedly can hold 300 people with a dance floor. After looking at pictures of the venue filled with people nline the place really looks like it can only hold about 190 comfortably. I did a little research on wedding wire and they say the venues maximum capacity is 275!!! Why on earth would my wedding planner say 300 with a dance floor??? I knew it sounded too good to be true..

Anyway my real question is, if I am inviting 250 people how many people will realistically show up? I understand that everyone's family and friends are different, but I am curious to hear what your numbers invited and then who actually showed up were.

Thanks!

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10 Comments

Latest activity by annakay511, on March 10, 2016 at 8:29 PM

Master April 2017
ZeldaBride · on March 10, 2016 at 8:06 AM
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It's not safe to assume a certain number or percentage of people will show up, because you may well end up with a 100% acceptance rate. Always plan for your whole guest list to say yes to be on the safe side. ETA: Words.
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Master March 2017
bellamae · on March 10, 2016 at 8:07 AM
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You know your guest list better than us. Did you invite a lot of OOT guests or older family members that are unable to travel? You need to be prepared for 250 to show up...
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Master May 2016
RJmargo · on March 10, 2016 at 8:08 AM
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You have to plan for 100% attendance. I would speak to your wedding planner as something seems weird here. Is your planner affiliated with the venue?
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VIP May 2016
Sunni · on March 10, 2016 at 8:10 AM
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There is at least one thread on this topic per week. The general consensus is to expect everyone invited to show up. Is the 275 with or without a dance floor?
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Expert October 2016
weddingdiva2016 · on March 10, 2016 at 8:10 AM
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Yes the planner is affiliated with the venue! I am actually going to the venue this weekend for a brunch and will speak to my planner. Good thing my stds aren't sent out yet! But to answer your question I do have a lot of out of town guests especially on my fiancés side.
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Celia Milton · on March 10, 2016 at 8:12 AM
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Don't count on any one not showing up.
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Master December 2015
Fiona · on March 10, 2016 at 8:38 AM
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When your wedding is might also affect your numbers.
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Master November 2016
Private_User804 · on March 10, 2016 at 8:42 AM
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A 15% decline rate is standard but not guaranteed - plan for 100% acceptance. We have a similar issue, but the venue works weddings all the time and I'm trusting their professionalism and knowledge (besides, the contract is signed. Nothing to be done now!)
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Expert October 2016
weddingdiva2016 · on March 10, 2016 at 7:50 PM
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Thanks everyone for the feedback! I will speak with my wedding planner just to make sure. As I said before my save the dates haven't gone out yet... I could always cut a few people :/
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Master July 2015
annakay511 · on March 10, 2016 at 8:29 PM
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I think you'll be fine, since you invited under what your planner said and online research said.
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