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Just Said Yes March 2021

Who is responsible for set up?

Ashley, on June 14, 2020 at 1:12 PM Posted in Planning 0 8
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Hello all,

I am in the midst of planning my March 2021 wedding. And, the one thing that is really stressing me out is who is responsible for set up.
I typically wouldn’t worry because I figured between my wedding planner, vendors, family and friends it would be a breeze. However, my family has made it clear that they are not lifting a finger to set up anything or clean up anything. So this has me more concerned.
My wedding planner has assured me that he will make sure everything is in place and how it needs to be. And, I’m assuming that vendors will be responsible for whatever item we’ve purchased from them. For example, the florist will arrange the centerpieces how we discussed.
However, I don’t want to assume anything and walk into a disaster on the day of my wedding. So, my question is when vendors bring the items, do they also arrange them/set up however need be? If not, is it solely the wedding planners responsibility to make sure everything is in place?
Please share your experiences and any advice or recommendations you have to make sure that out big day goes smoothly!


  • Melle
    Rockstar June 2019
    Melle ·
    • Flag
    Absolutely the wedding planner or your day of coordinator needs to make sure everything is set up properly !
    • Reply
  • Cassandra7
    Super August 2006
    Cassandra7 ·
    • Flag

    Do not ask your guests to work your wedding.

    • Reply
  • A
    Expert December 2020
    Anais ·
    • Flag
    The wedding coordinator should take care of it, especially if he said he would.
    Your florist might be setting up stuff too, and your cake person might set up the cake, but every vendor is different so you should check your contracts and/or ask the vendors.
    Since you do have a planner it makes sense that your family shouldn’t set up anything and should just enjoy the day as well.
    • Reply
  • Dj Tanner
    June 2021
    Dj Tanner ·
    • Flag
    I asked my wedding planner the same question. Most of our decor is through our catering’s decor company, but it’s super expensive so we were going to DIY the smaller things like candles and such. I’m also doing fiftyflowers.com for my floral. My wedding planner and my day of coordinator will be helping me set everything up As far as my floral and everything as far as decor that I’m bringing. If you go through a decor company they will set up everything for you that you get through them. Or at least they should. That’s what you pay them for. You may want to ask your wedding planner this though because every person or place is different.
    • Reply
  • S
    Dedicated March 2021
    Shannon ·
    • Flag
    If you are not sure then just ask- ask the wedding planner and ask the vendors. You are paying then and you should be crystal clear what services that money provides
    • Reply
  • Nahnie2552
    Dedicated October 2020
    Nahnie2552 ·
    • Flag
    I plan a lot of evebts for work (I work in matketing and development) and I've found vendors are typically concerned with their product unless their asked to stay and manage their product. For example, the florist may just simply drop off the flowers at the door; the caterer may setup yhe catering stating and manage their food if you've selected having them serve. I suggest clarifying with you wedding planner those minute details. If that doesn't suffice, hire an organized friend or family member to make sure the small details of cleanup and setup are taken care of. Truly, that is the job of the wedding planner.
    • Reply
  • Future Mrs. K
    Super April 2021
    Future Mrs. K ·
    • Flag
    Definitely the wedding planner/DOC that you hired. Like PP said, I personally think it’s rude to have family/guests doing set up and tear down. The DOC is worth every penny in my opinion
    • Reply
  • Trisha
    Super October 2020
    Trisha ·
    • Flag

    Our Family Will Be Helping Us Set Up && Take Down If It's Needed.

    • Reply

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