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Dedicated October 2021

What's the politest way to word this?

Sarah, on January 15, 2020 at 4:22 PM Posted in Etiquette and Advice 0 12

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Hi all! My fiancé and I are getting married in the Charlottesville, VA area. We just realized that our wedding weekend is also UVA Parents' Weekend, meaning that hotel rooms in the area will probably be scarce. We've reserved hotel blocks, but I want to emphasize to our guests that they should book their rooms early/make sure to book their rooms before the hotels' deadline for our blocks. How can I say this politely but firmly? I have family members who will definitely put this stuff off, and I'm worried they'll be left without any accomodations. Right now I have:

"Please note: we're getting married on UVA Parents' Weekend, so hotel rooms outside of our reserved blocks might be scarce! We highly recommend booking accommodations early."

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12 Comments

Latest activity by Taylor, on January 16, 2020 at 8:31 AM

Master January 2015
null · on January 15, 2020 at 4:24 PM
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I think the way you've worded it is perfect!
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Champion June 2019
Gen · on January 15, 2020 at 4:25 PM
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I think you did well! Also a week before the block closes maybe reach out to your OOT guests directly and make sure they’ve booked
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Dedicated October 2021
Sarah · on January 15, 2020 at 4:25 PM
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Ooh that's a great idea, thank you!
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VIP May 2022
Jasmine S. · on January 15, 2020 at 4:30 PM
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Sounds fine. Just put it on the website or in an email, not on the formal stationery.
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Dedicated October 2019
KAREN · on January 15, 2020 at 4:56 PM
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Perfect. When we sent out invites, we included a little blurb (on a separate little note) that stated that the hotel block was at this hotel under our names and that we cannot guarantee any rooms or rides to and from the venue if you do not book in the block. Sure enough, our block was used (and then some!).

At the end of the day, it is not your problem as to whether or not people use the block, but good for you for wanting to emphasize that to your guests!
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Legend July 2019
MrsD · on January 15, 2020 at 5:04 PM
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I think the way you worded it is great!
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Dedicated September 2022
Kristina · on January 15, 2020 at 5:06 PM
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The way you worded it sounds good!
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Master September 2019
Sherry · on January 15, 2020 at 5:18 PM
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How you have it sounds good. If there is anyone you are really worried about, I would maybe reach out to them again, privately to make sure they are aware that they may be sleeping on the sidewalk if they don't act quickly lol
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Master January 2021
Andrea · on January 15, 2020 at 6:44 PM
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Yup, you definitely worded it in a really good way.
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Super November 2021
Alejandra · on January 15, 2020 at 8:54 PM
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I also agree that your wording is perfect it sounds to the point but gentle and caring!
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Devoted October 2020
Stephanie · on January 15, 2020 at 8:58 PM
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I think your worded it perfectly!
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VIP October 2020
Taylor · on January 16, 2020 at 8:31 AM
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We're getting married in our college town and our wedding day just so happens to fall on a game day (football is the biggest deal at our school). There is no hotel that will even give me a block and most of them are also requiring a two night stay minimum. It's turned into a nightmare. On our STD's we said "Please visit our website for important information regarding accommodations." Then on the website we said something similar to what you have!
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