Vendor Payment Due Dates?

I haven't hit this portion of planning yet. But call her ASAP!

I have all my due dates written down and in emails since I chose to email all my vendors.
I plan to contact each one a week or so before the due date to touch base and let them know I'm sending the payment.

Usually they send an invoice. If nothing else at least a phone call if it's 2 weeks late! I would definitely call her and ask for an invoice before you make the last payment.

I’m a little confused. Do you have an initial contract and invoice with your vendors? If you did, I don’t know why you’d worry about them disappearing with your money. I’ve received contracts and initial invoices from everyone, but I am not going to be receiving an invoice before each payment needs to be made. I’ll be making the final payments and then getting a receipt. A lot of my vendors are self-employed so I’d imagine it’d be a lot more work to send updated invoices each time someone needed to make a payment.

I keep a total written down in a notebook and my only due date is 2 weeks before

I wouldn’t stress this too much, I had a couple similar instances— contract clearly stated a due date that unnoticed after the fact when I started wondering when I should pay them. I stood by the idea that if they wanted the money they’d ask 🤣. Just reach out and ask how to proceed.

I had an outdoor wedding so I needed a tent and I needed a restroom trailer. For both, I had this panic.
For the restroom trailer I reached out about something and included the money question- like “what do I need to do for delivery schedule ? Also I realized I still need to pay you the balance, so you want me to mail a check or call now and pay over the phone by card ?” Whatever her response was was CRAZY nonchalant, like ‘whatever’ basically. I had to press and she was like “yeah any of that works or just give a check to the driver when he drops it off. Whatever works” haha. So I did! But the contract clearly stated final payment was due 10 days before the event. Oops?

For my tent I believe it said something like final payment due 24hrs before event or something, but he hadn’t mentioned it. When he was there setting up I was standing there with a checkbook like “you want me to pay you now??” And he said NO ! Hahah. Equally nonchalant he was like “nah, I think we overestimated the labor, so I’ll adjust the final bill for you” and they finally sent an invoice like a week and a half AFTER the wedding .

To be honest I recall remarking to my husband in the week leading up like “why don’t these people want our money?!” Hahah.

SO. Don’t stress. But reach out and follow up , just ask if/when/how they’d like their payment

Also, I wouldn’t just send a check without touching base, ever. Follow up, establish how and where they’d like the money to go, and confirm you’re sending it. That way they know what it’s for and they know to watch out for it