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soon2bmereles
Dedicated August 2010

Too many ppl to invite and not enough space at the reception

soon2bmereles, on November 10, 2009 at 10:11 AM

Posted in Etiquette and Advice 36

We are having a big problem with having too many invitees and not enough space at the reception. My church holds 4000ppl but the reception hall only holds 125ppl. My FH and I want our friends and family but them my parents and his parents want to invite thier friends. We dont have room at the...

We are having a big problem with having too many invitees and not enough space at the reception. My church holds 4000ppl but the reception hall only holds 125ppl. My FH and I want our friends and family but them my parents and his parents want to invite thier friends. We dont have room at the reception for everyone and I dont want to hurt anyone's feelings. My mom said to just put on the invitations that due to capacity this is for the ceremony only. I am new to the site and everything else please give me your insight! Thanks!

36 Comments

  • DawnDawn
    VIP March 2010
    DawnDawn ·
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    Even if a venue isn't so elegant you can help make it so. I would rather spend the $ to have more guests than on a fancy venue.

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  • Z
    Beginner October 2010
    zombgrl13 ·
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    I say invite who you and ur groom want to invite. Its your day and you should be able to choose who you want to be there......but if you do decide not to invite friends just have like a little reception party after just for friends.....i think im going to be in the same situation just like you and thats what i decided to do.peoples feelings do get hurt but its ur day so dont let anyone ruin that for you.

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  • Dianne Crosby
    Dianne Crosby ·
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    An idea that may or may not work for you. We have held weddings that start will a small, private wedding ceremony, followed by an early dinner for those guests. Then a larger group of guests are invited to a cocktail style reception (or cake & punch reception), where the guests have appetizers and drinks and mingle through the room (similar in style to going out to a club). For this part of the event all the tables and chairs are cleared away, with the exception of a few bistro tables for guests to set their drinks on and a few chairs along the edges of the room. If this is something you might consider - ask your venue how many guests they can accommodate for this type of an event.

    I couldn't find any great pictures - but here are a couple to at least give you an idea:

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  • Mrs.Tomlin
    Savvy April 2010
    Mrs.Tomlin ·
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    My personal list saids we can only have 120 guest. I to gave my mom and his mom to invite 4 guest. However Where I work I'm around so many people and know them all personal. However some of them I hangout with and those are the ones that got invites. However, the week that I get married I will send out a email advising where my ceremony will be and they can come if they want or not. I to think to send a formal invite and some get reception cards and others dont might be hurtful.

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  • J.J
    Master September 2011
    J.J ·
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    I know it sucks to fall out of love with your first venue choice but it can happen. I actually had to "fall" out of love on Monday with ours because his parents cut the amount they were going to give us and we can't afford the venue without them. The good news is that tomorrow we go see our second choice and from looking at the pics on their site I think I might fall even more in love with this one than the first. The great part is that this place is even bigger than the first to house all of our guests and it's not even half the price. We too also had to cut our list. We only want 200 guests and after doing the initial list we had over 300 so cutting 100 people wasn't an easy task, but we did it. Good luck with everything, I know it might seem stressful right now but keep your mind open and you WILL find a venue that works out great for your needs.

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  • E
    Dedicated May 2010
    erica ·
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    U can not make everyone happy ur wedding is for u and ur new husband stop trying to please the world because when u fall short no one is going to be around when u going to need help so do what u can and stop stressing good lucK!

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  • JJ
    Master December 2009
    JJ ·
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    For us, out of the number we invited, 30% did not show up (that is including the no shows and the no rsvps)....to break it down, 10% of the ppl who rsvp "yes" will NOT show up....from my experience only.

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  • soon2bmereles
    Dedicated August 2010
    soon2bmereles ·
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    Ok Ladies! I called my venue (the one Im in love with) and she said we can rearrange the room how we want and figured the max we could get out of the room is 140ppl because they have a veranda attached to the room and we can put the buffet out there! So my FH and I sat down and did the A list B list thing and there were only about 5 ppl that werent selected. Smiley smile I really appreciate all your ideas and thoughts. Thanks for helping me think outside the box. Smiley smile

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  • Future Mrs. J
    Devoted June 2018
    Future Mrs. J ·
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    Way to go mereles!!! The guest list can be one of the hardest parts, especially with big families (my dad is one of 11 kids). We all want to share our big days with everyone we care about, but sometimes the budget or venue just won't allow it. Congrats!!

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  • yadayada
    Master October 2009
    yadayada ·
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    Yay!! Glad to hear things are working out! :-)

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  • JJ
    Master December 2009
    JJ ·
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    Then it worked out~ YAY!

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  • Dan's Future Wife
    Expert August 2010
    Dan's Future Wife ·
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    GREAT JOB LADY!!! Congratulate yourself too! becasue you werent stubber and were open to the ideas. Not only open but you showed you are quick in acting. I myself had to take that advice too. Changed venue fell inlove with it and had to chage becasue of numbers. Then fell in love with another one but was recently told that it wont be exsisting at the time of my wedding.... So Im looking for my third place. We gotta do what we gotta do... Keep up the good planning!

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  • soon2bmereles
    Dedicated August 2010
    soon2bmereles ·
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    Smiley smile Thanks!

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  • CPeterson
    Devoted May 2010
    CPeterson ·
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    I think you should be able to invite your friends versus your parents inviting their friends, it is your wedding after all!

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  • ladylee
    Master June 2010
    ladylee ·
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    I hope the extra 15 people will solve your problem. Here's my thing, I don't want to have any regrets. I would not change what I want to do for my wedding to accomodate other people. If you are able to accomodate your friends/family, I'm sorry but mom and dad already had their wedding lol. Also, it's actually not uncommon to invite people to the ceremony and not the recpetion. Some people don't even HAVE a reception. And believe it or not, some people actually prefer to only attend the ceremony and skip the fluff of the reception. FH and I were facing a very similar dilemma. We were just going to have two different invitations and one would not mention the reception. But we were ultimately able to resolve the problem and get our guest list down to a manageable number. Good luck!

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