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Devoted August 2022

Table assignments...how to deal with uneven numbers

Emily, on July 28, 2022 at 11:26 AM Posted in Wedding Reception 0 3

Our guest count is going to close to the maximum capacity of our venue. We're trying to work on the table assignments, but we have a lot of groups that don't align with the table size. The table size is for 10 people, but we have a group of 11, and then a few groups of 6-7 people.

How did everyone else seat their guests?

3 Comments

Latest activity by Imani, on July 28, 2022 at 7:05 PM
  • Bailey
    Expert October 2023
    Bailey ·
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    I started by uploading my guest list to the wedding wire seating chart. I first did the easy tables- my parents/siblings, his parents/siblings, bridesmaids + dates, groomsmen + dates.

    Initially I wanted to seat 8 people per table because it worked well with our VIPS (parents, bridesmaids etc) but it was awkward. I had some uncles who didn't know anyone besides my parents who would end up sitting at a table with my 20' something year old friends if I couldn't seat them with my parents.

    I changed my tables to rectangles so I could seat people on the ends, and was able to sit 10 per table. I decided since 10 people were at my VIP (parents) table, that it would be the max number per table. Also anything over 8 is pushing it space wise, but over 10 is ridiculous.

    Then, I picked a random couple. I looked through my wedding list and found the first 4 couples who were their friend and sat them at the same table. If you can't fill the table, it's fine. Move on to the next table. Repeat. Eventually, you'll end up with a lot of outliers, single people, etc.

    Start sitting them at tables with people who would be accommodating to them. Are they shy? Don't put them with a super loud table. Are they outgoing? Put them with your cousin Chelsea who doesn't know anyone else but is super friendly!

    It will take a few redo's, but it's kinda fun and will get easier the more you put people down! Once it's all laid out you'll realize "oh, x and y are better friends with a and b, let me move d and c to table 4 instead!"

    There will be tables that won't be filled to the brim, which is fine. It's likely a few people may RSVP and not show up anyhow, leaving gaps at tables. I wouldn't spend a second worrying about how it will look since it'll probably happen anyway lol

    If you have groups of 11, reality of it is that you'll likely have to sit 1/2 at a table and 1/2 at the other so 1 person isn't excluded.

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  • Mcskipper
    Rockstar July 2018
    Mcskipper ·
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    I wouldn’t over think it too much, our table groups were varied sizes and you’d never notice it just from looking at the table settings. Do double check your table sizes before trying to squeeze 11 in though. Some tables will say they fit 10 but it’s already a tight squeeze
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  • Imani
    Master July 2022
    Imani ·
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    I honestly think it will be fine. We have maybe one or two missing from a table. But it was the only way to make it work with the amount of people we had. I seriously think you shouldn’t worry about it as much. It’ll be fine.
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