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Caitlin
Beginner October 2019

Small guest list/big venue

Caitlin , on December 29, 2018 at 3:22 PM Posted in Planning 0 8
Hi- originally we planned to have a small wedding (50ish people) but ended up loving a large venue that fits up to 150 people. Our guest list (haven’t sent invites yet) is around 85 and i am expecting maybe 60-70 people to show. Is it weird to have such a big venue for such little guests? It’s make me feel anxious and a little embarrassed. We talked about moving it to a smaller venue but we have a (small) deposit down and I’m not sure how i feel about moving it somewhere else. Thoughts? Should i just not let it bother me?

8 Comments

Latest activity by Sunshine, on December 30, 2018 at 6:39 PM
  • Chandra
    Master May 2019
    Chandra ·
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    I think it will be fine. You can probably arrange the space to look less empty.
    If you have an event coordinator of sorts they can definitely help with that!
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  • Mcellist
    Super March 2019
    Mcellist ·
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    We have the same dilemma. Our venue can accommodate up to 350 people. Our guest list is 72. I'm just going to put ppl 8 to a table & ask that the tables be spaced out a littler further a part from each other. If you love the venue, then go with it. No one will notice!
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  • Jeanelle
    Super September 2018
    Jeanelle ·
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    Is it one large open space? Or are there sectioned off rooms? Our space could fit up to 350 and we only had 100. We closed off some areas and wasn't a problem at all. Totally depends on the layout.
    From what you describe it doesn't sound too large and should be good!
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  • Tamara
    VIP August 2019
    Tamara ·
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    Our venue is large as well and our invite list is roughly 56 people so I feel you. However, the coordinator told me that it will not look so vast once the food, cake, and dj get in there and set up. I am still a little dubious though. I don't want it to look too empty or like people can yodel in the room. :/

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  • Yoice
    VIP March 2019
    Yoice ·
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    I think it all depends on how you make the space work. You can always have a lounge area set up which tends to take some extra room.
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  • Rachel
    Dedicated September 2019
    Rachel ·
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    I’ve got the same worry. Mine holds 300 with a main floor with two areas and a big space on the second floor. We are doing about 120. But I love the space and it’s SO affordable and fits our style and food favorites!
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  • Erika
    Expert April 2019
    Erika ·
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    Ours can hold 250 and we are inviting about 75 - I was thinking the same thing at first. The venue coordinator assured me they can arrange it (and fill it up) for smaller groups as well. Does your venue have experience with smaller guest lists?

    I agree with pp that it also depends on the layout. Ours has side areas that are separated with curtains and columns so we are using that area for cocktail hour and the main area for the reception.
    If you're strategic with placement of tables and vendors I think you'll be good.
    • Reply
  • Sunshine
    Expert January 2019
    Sunshine ·
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    I was at a reception once that was way too big for the number of guests. It was awkward and really obvious. There were empty tables and tables with 2-3 people at them so everyone was really spread out. I’d do a some staging to avoid that and maybe a seating chart. That way you don’t have a bunch of fully set tables that are empty or almost empty. The one I was at would’ve been a lot better that way if everyone was closer together and they had prepared better for the number of guests they had.
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