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Kate
Dedicated December 2019

Seating chart/head table/assigned seating sos

Kate, on April 9, 2019 at 2:07 PM Posted in Wedding Reception 0 6
*** yes i know the majority of WW is in favor of seating charts/assigned tables ***


my dilemma is that we have about 220 on our guest list, not including plus ones & kids, so we will probably be having close to 300+ guests at the reception. we are doing a buffet dinner & we will be doing a head table of 7 bridesmaids & 7 groomsmen.


a little info on the reception venue: its at a historic hotel in our hometown, & we will have the grand ballroom as well as the hotel lobby available. there will be seating in the grand ballroom at regular tables, while the lobby will have old antique furniture/lounge style spaces as well as high tables for people to stand at. this is how wedding receptions here are done, as the ballroom feeds straight into the lobby. everything flows really well, & there will be a Photo Booth & other interactive things in the lobby for those guests who aren't keen on dancing or being right in the center of the loud music.


question 1: with 14 people in the bridal party plus me & FH, is there any way to include the bridal parties' dates at the head table? my matron of honor (my older sister) is married obviously & will have 3 kids under 5 at the time of the wedding. some of the other people in the bridal party are in long term relationships as well.....how do i go about this? i should note, I'm not a fan of a sweetheart table, it looks awkward to me! so that's out of the question lol


question 2: with the way the reception will be set up, are assigned tables even possible because of the lounge seating? should i just do assigned tables for family & let everyone else sit wherever?


if anyone has had a reception like this, please help!!


6 Comments

Latest activity by Kate, on April 11, 2019 at 2:19 PM
  • Formerbride
    VIP June 2019
    Formerbride ·
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    You could do lots of tables pushed together to make one huge head table. I have seen that before where BP members and dates all sit together. As far as assigned seating, I have personally only been to one wedding where there was no assigned seating. It was in a barn and had long, long rows of tables pushed together. I don't see why assigned seating isn't possible for your wedding. Why would people be eating their dinner at high top tables or on couches? BTW sounds like a nice wedding! Good luck!

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  • Summerbride77
    VIP July 2019
    Summerbride77 ·
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    We're doing a kings table (seating on both sides) that will include us, the wedding party, their dates, and one baby (my MoH's).

    I agree with Steph with your venue and your guests list I would say assigned tables are a MUST.


    But I do need some clarify on the layout, are our you saying that some people with be on lounge furniture / standing at high tables for dinner? If so you need to be careful about your meal options, I would not want to be eating nice steak while balancing a plate on my lap. It feels more suit for a fancy finger food event. If this is the set up then I would make sure you have reserved tables for family and anyone who might have trouble with lounge furniture / high tables (older guests, pregnant guests, etc.)

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  • Danielle
    Master June 2019
    Danielle ·
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    Well, I am definitely in favor of letting your bridal party sit with their families and not forcing them to sit separated just so they can sit with you.....saying this from personal experience, it's awful. Since a sweet heart table is out of the question, then I suppose you can have seating on both sides of a really large table?

    In regards to your seating, are you saying that every guest will not have a seat at a table for dinner? I'm hoping I'm just reading that wrong and misunderstanding. Having high tables and a lounge is fine for the before/after dinner parts, but not during dinner itself. Part of your job as the host is to provide seating for everyone. That is where the tough part of cutting the guest list or choosing a different venue comes in, if you can't.

    Assigned seating is possible with large guest lists. We have a large guest list and plan to do assigned tables. However, you don't HAVE to (despite what everyone says....because I've been to plenty of weddings that didn't and everything was fine), if you don't want to. It does sound like it might be a nice touch for your type of venue though.

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  • Becca
    Expert July 2019
    Becca ·
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    I agree with the PP in hating sitting away from my date/SO at a wedding. I had to sit at a sweetheart table and left it as soon as I could because I wanted to sit with my fiance at a wedding I was in. If you absolutely do not want a sweetheart table, then I would probably put people with others they know. If you have a table of family where your sister's husband and kiddos could sit, that is where I would put them etc. Thinking about a head table with potentially 28 people total just seems crazy to me. That seems super hectic and not something I would want personally.

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  • Kate
    Dedicated December 2019
    Kate ·
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    I met with my wedding planner/decorator in january & she told me with a buffet style dinner, assigned seating was not necessary. & then when we went over my guest count, i am pretty sure she said something along the lines of "no assigned seating bc not enough sit down tables, people will be in the lobby eating as well."


    y'all have me worried now. dinner will be pretty easy food to eat but i understand what you're saying about eating on furniture/high tables. I'm not sure if my WP meant that she herself didn't have enough tables or if the venue won't hold enough tables for everyone.


    i am getting in touch with her now about the seating dilemma!! will keep y'all updated lol

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  • Kate
    Dedicated December 2019
    Kate ·
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    I agree, I'm leaning more towards just assigned tables instead of individual seats. i will have to see what my WP says about the number of tables, because from what i understand, she does not have enough sit down tables for my number of guests. i am hoping i just misunderstood her, but i am clarifying this with her now!

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