Rsvp's

Honestly a lot of people wait til the very end to RSVP. so i would wait til your deadline is over before you call people

Agree with PP; after the RSVP deadline has passed, start calling and texting those who you haven't heard back from yet.

I would wait for your dead line and reachout the following day.

Its not rude to track down people who have not replied yet. It's common for them to come in the mail on your deadline too.

It’s fine to reach out once the deadline has passed.

Yes. You need to wait until the RSVP date has passed to contact anyone. But also with the volatile COVID issues you can understand why everyone is waiting until the last minute to decide. Your vendors may also roll back the due date for your numbers due to COVID. It's a very dynamic situation. Have you asked them?


After the date, if the list is a long one, splir the list up and ask MOG and MOB and FH to call and text to follow up.
And if you are getting paper responses, know that the good old USPS could be part of the problem. Eek.
Good luck. Be patient.

Mine is due tomorrow and I sent a reminder text just basically saying hey just FYI they are due soon. Only a few trickled, but by the weekend I’m going to send another text just saying please let us know even if you are not so I can update my guest list.

NO, it's not rude, it's necessary! You have to have an accurate count for your venue. Many people wait until the very last day to send those back, and some don't even do that!! You and FH (and whoever else you can round up) need to start making calls/texts/emails to all the non-responders to get a definite yes or no. When you don't reach someone, leave a message telling them you must receive their response by XX date (couple days before your meeting), or you will have to count them as a "NO" and there will not be a seat or a meal for them. It sounds harsh, but you have spent too much time, effort and money to have an inaccurate count! It could cost you thousands of unnecessary dollars!

We still have a month until our deadline but we’ve been gently reminding our guest to get RSVPs in. With COVID, we have no idea who might or might not show anymore. My fiancé called some family to let them know how important their presence is to us. We really want to know if our numbers will be significantly lower because we will spoil our guest with extras from catering if they are.

View Quoted Comment Yes, I should have clarified that. I meant once the deadline is over if I still haven't heard from people. 😄

View Quoted Comment I should have clarified that. I meant after the deadline. 😄

View Quoted Comment Yes, just saw this happen this past weekend at a family member's wedding. That's why i'm slightly feeling like I need to reach out after our deadline to those we haven't heard from. So much extra food was wasted and so many extra seats people took the time to set up that never got used. I know the seating part isn't as big of an issue but the food is expensive and I would hate for a lot of it to go to waste or not have enough. 😅

When yo you have your meeting? Is it after your deadline if so you can wait and hunt them down afterwards, if not gently reach out to them.

View Quoted Comment Meeting will be scheduled for next week after our deadline!

View Quoted Comment Yes and the other issue I can think of is your overall cost. If we give a certain head count to our caterer, and then more than that show up, we have to pay a huge fee for going over, and still have to pay for the extra meals. Better to just call the non responders and have an accurate count.