Jasmine
VIP August 2020

rsvp Deadlines

Jasmine, on June 22, 2019 at 5:25 PM Posted in Etiquette and Advice 0 24
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Ok. So I'm a bit lost and I'm not quite sure if this is the right discussion group but I hope someone can help me out either way. I'm pretty sure that everyone and every venue is different but I for sure definitely don't want to wait until last minute for people to send in their RSVPs. My venue says that the final headcount isn't due until 10 days prior to your event. Would any of you guys stick with that or would you put an earlier deadline than that? If you would put an earlier deadline, what do you think would be a good one to have?


T.I.A

24 Comments

  • Jessica
    Dedicated August 2019
    Jessica ·
    My venue is the same but I went with a month ahead so I can get ahold of people that didn’t rsvp!
  • Jasmine
    VIP August 2020
    Jasmine ·

    Makes sense! Thank you.

  • Stephanie
    Super August 2019
    Stephanie ·
    I actually went with two months ahead, which I know is pretty far in advance, but most of our list is local, and the rest who aren’t already have their travel plans in place. Plus, I’m being somewhat flexible with the select few people who need to wait until closer to know for sure (and even they will know 3-4 weeks before the event). It’s really a personal choice, but I’d say anywhere from 3-6 weeks ahead is pretty normal. I chose 8 weeks because 1: we are getting married in August, so the rsvp deadline would’ve been right in the middle of everyone’s busy summer. 2: I have kids and I am busy this summer so wanted more time to track the un-returned RSVPs. But again, personal choice!
  • S
    Expert October 2019
    Sara ·
    Leave 2-4 weeks before your final count is due to give yourself time to reach out to any stragglers! You’ll be glad you did
  • Melanie
    Dedicated August 2019
    Melanie ·
    I asked for RSVPs to be back 3 weeks prior to when final head count is due. It gives me a few weeks to follow up.
  • Jasmine
    VIP August 2020
    Jasmine ·
    View Quoted Comment

    Great. Thank you! Cause I definitely don't want to wait till last minute to do it but if I come across those who really need the time for whatever reason, I wouldn't mind holding it JUST FOR THEM so that's totally understandable.

  • Jasmine
    VIP August 2020
    Jasmine ·
    View Quoted Comment

    Thank you!

  • Jasmine
    VIP August 2020
    Jasmine ·
    View Quoted Comment

    Sounds good! Thank you.

  • Kaleka
    Devoted September 2019
    Kaleka ·
    Our wedding date is 09/22/19 our RSVP deadline is 08/22/19
  • Jasmine
    VIP August 2020
    Jasmine ·
    View Quoted Comment

    Thanks. I was thinking around the same time frame actually. Thank you!

  • Mcskipper
    Master July 2018
    Mcskipper ·
    A week or two before your numbers are due is ideal, so you have plenty of time to follow up with non or late responders. For us, our numbers were due 14 days out, so I made my rsvp a month out as the date symmetry looked nice to me (wedding on the 25th, rsvp by the previous 25th), plus I was in no real rush to follow up with the missing replies— which was nice because I gave myself a week before starting and by then ALMOST everyone had reached out! In your case, a similar timeline sounds great. You could be flexible a few days and still in good shape. Just make sure to leave yourself a few days for follow ups. I’d caution not to make the date *too* early as that leads to a greater chance of people being slow to reply or changing their answer (I just had to reply THIS week for a wedding that isn’t til the end of August— that’s too soon: it’s stressing me out because I said yes and intend to go but there’s a very real possibility that some necessary work travel could still pop up), so best to keep it as close to event date as possible, while still giving yourself a window before the numbers are due in case you have to follow up with guests!
  • Jasmine
    VIP August 2020
    Jasmine ·
    View Quoted Comment

    Thank you! Someone else said about a month as well.

  • Jess
    Super September 2019
    Jess ·

    You want to have the RSVP date be earlier than the date your final numbers are needed because you need to give yourself time to chase after those who failed to RSVP in time. My final numbers are due Sept 14 so I set my RSVP Date as August 31st.

  • Jasmine
    VIP August 2020
    Jasmine ·
    View Quoted Comment

    Thank you!

  • Courtney
    Rockstar December 2019
    Courtney ·

    We put 2 weeks before our final counts are due. Some of our vendors are asking for numbers nearly a month before the wedding. With those 2 extras weeks, it gives us wiggle room for tacking down procrastinators.

  • Jasmine
    VIP August 2020
    Jasmine ·
    View Quoted Comment

    Thanks! It just didn't sit well with me to have the deadline so close. It almost put me in a panic.

  • Melle
    Master June 2019
    Melle ·
    Oh I would 100% do ahead of that. My venue needed it a week before but I made a hard deadline of a month before just in case
  • Hannah
    VIP July 2019
    Hannah ·
    I did ahead of time. My wedding is 7/20 and the venue needs final headcount 3 business days before. Mu hotel block closed on 6/20, so I set the RSVP date for 6/15. That way I could get to stragglers who I knew would need to book a room before the block closed and they would lose out on the discount.
  • Toni
    Devoted November 2019
    Toni ·
    I would rather have my counts earlier in case I had to call someone to confirm if they didn’t respond
  • Jasmine
    VIP August 2020
    Jasmine ·
    View Quoted Comment

    Thanks! I was thinking the same thing.

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