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Expert October 2019

Room blocks are full, I’m freaking out

Sara, on August 16, 2019 at 5:55 PM Posted in Planning 0 6

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The hotel we chose near our venue books 10 rooms at a time. After those first 10 fill up they make 10 more available to the room block. Guests texted to say they had trouble booking so I contacted the girl we were working with and she said the hotel is all booked that weekend and they can’t accomodate anyone else 😭 I’m about to puke, invites just went out and I know of several people who haven’t booked yet. We planned on providing transportation for guests from that hotel, but now if people are staying elsewhere it just complicates things even more. I’m trying not to stress over things I can’t control, but this is A LOT right now. Any advice and words of encouragement are appreciated. Thank you!

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6 Comments

Master May 2019
Chandra · on August 16, 2019 at 6:12 PM
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Is there another hotel you could get a block at in the area? Or anyway to have guests staying offsite to drive to the hotel and shuttle anyway?
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Master December 2019
Courtney · on August 16, 2019 at 6:22 PM
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If there is a comparable nearby speak with their sales department an explain your situation. I know the hotel I used to work for was more than happy to take spill over guests from large group.
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Master May 2019
Cyndy · on August 16, 2019 at 7:08 PM
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Hopefully there are other hotels on the area that can accommodate your guests. Share with them your situation and they may be able to match your rate. Its worth asking. And see if they have a shuttle service
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Super October 2021
Suzie · on August 16, 2019 at 7:38 PM
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Find the next closest place and do a block there too. I know it seems like a big deal, but it’s easy to just message people the new place and say there are now rooms available there. No biggie, it happens.
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Expert November 2019
Keri · on August 16, 2019 at 8:55 PM
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Did guests have this hotel information prior with Save the Dates/wedding website? If so they had the opportunity and notice to book. Hotel blocks commonly fill up. I've reminded my guests and I already have 15 or so rooms. It may get filled up, but guests are choosing to wait until the last minute. I gave them plenty of notice and they can cancel the room up to 48 hours before the wedding.
I'd find another block close to your current hotel. The shuttle can easily pick up from two hotels.
It will all work out!
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Savvy October 2019
· on September 3, 2019 at 5:01 AM
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Omg in the exact same boat right now! Freaking out as well, but the advice on here has been super helpful.
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