Reception extras

It does sound cute!
I do see how some don't drink coffee at that time of day though. would the coffee truck be able to have other non coffee drinks as well?

View Quoted Comment Yes, he’ll have decaf, iced and hot teas, hot chocolate, & Italian sodas. We’ll have a water station too.

I would plan for the desserts to have 2-3 pieces per person of the small stuff (macarons, mini donuts). And probably 1 piece of pie per person minus 20%. Not everyone will have dessert and some people will have 2 servings.

View Quoted Comment That’s about what I thought, 2-3 per person of small items. It adds up, and almost makes me just want a cake! Haha. Thanks!

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Yeah, it's not always cheaper than a cake but it looks more impressive and your guests will be happy with more choices. Cake gets old after a while macarons are always festive.

View Quoted Comment I’m thankful my sister is making a one-tier cake for us to cut & cupcakes as a gift. I have a friend who makes macarons and I’m getting a great price. The pies will be free to us. We are blessed, and I don’t want anyone to over-prepare and have waste.

I'd plan on 1.5-2 servings of desserts per person! My father's side is Italian, so we would FOR SURE drink coffee in the evening with dessert, and I'm sure tired guests would too! Can you pay the coffee truck after based on consumption? I would do 1 drink per guest though and have it come later in the evening for 1 or 2 hours.

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Maybe provide little baggies at the end of the night so guest can take some home. I always love a car snack.

I love the coffee truck idea, since is representative of how your story started. Are you concerned that you will pay for drinks that will not be consumed?

View Quoted Comment His minimum spend is $300. With only 65 guests, if people don’t partake, we could barely meet our minimum. I’m okay with meeting it but certainly don’t want to pay $300 and only have people spend $100 in drinks. If the average drink is $4.20 we should make it close to our minimum, and could afford to go up to $450 for the whole event. He sets up prior to ceremony (for noise and distraction purposes) and stays through the reception.

View Quoted Comment The coffee truck is $300 minimum, and we set our max budget. He will cut people off, but I plan to provide a number of “coupons” to be used until we reach our max or the night is over. I mainly want to know we’re getting our $300 worth, and I’m concerned we may not due to the naysayers. Haha.

View Quoted Comment I plan to do that!

I don't do caffeine after midday, but I would be great with decaf -- especially with dessert.

Hey Katie! Did you figure out how much dessert you will need to order?

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I found the general consensus to be we need to have 2.5 times the number of guests. So basically, I need to have enough servings for each guest to have 2.5 servings. I've increased my macaron order to 10 dozen and my sister is baking a 10" cake instead of 8". I'm ordering 3-4 dozen mini donuts (unless we decide to make them ourselves since we've perfected a couple recipes & they freeze well). His grandmother is making 4 pies, and we will have 8 dozen cookies.

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WOW Katie, my mouth was watering just reading that!! Everything sounds delicious!! your whole family must be amazing bakers if you are taking on so much yourselves!

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My sister used to work in a cake shop all through college, my fiancee's grandmother bends the laws of physics in her kitchen, haha, and we make a mean grain-free/vegan donut ourselves (they freeze well so we're starting this week)! I'm pretty lucky.

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Amazing!! It sounds like you will be busy, but it'll be totally worth it for all the delicious treats!!