In our perpetual state of being behind on things, my fiance and I just started researching hotel blocks this past weekend for our wedding on May 17th only to find that nearly everything is booked! There are no hotels in the town the wedding is in, but a number of hotels 20 minutes west by the airport and also 20 minutes East in a nearby small city. Hotels in the city have like 2-3 rooms left available each. The airport is a little better but the hotels with enough left for a block are pretty low quality and still super expensive because of the demand (like $120/night for a Super8). I don't even know what to do now, I never imagined everything would be so booked up this far in advanced!
At this point I wouldn't bother with a hotel block - nor would I even consider this remotely far in advance. I usually book hotel rooms 2-3 months in advance when I am personally staying someplace. For the wedding, I booked my hotel block 11 months out.
Most hotel blocks only hold rooms until 30-45 days before the event anyway, which you are very quickly approaching.
Just Said Yes
I’ve had friends suggest that guests use Airbnb for accommodations. Could you suggest that option? It all depends on how many people are traveling but getting a nice house together would be better than super8. Also check out hotelplanner.com which might get you better rates. Hoteltonight.com might work for people if they can check a few days before the wedding for rooms in the city. Just give people a bunch of options and they can pick what works best.
I would probably do a block at the lower quality hotel just to make sure there are rooms left when your guests go to book! As long as the hotel is clean, if your guests can't find anywhere else to stay then it's an ok option to have. It's possible that the hotels have more rooms than just the 2 or 3 they offered you but are unwilling to offer them up to a block at this late notice.
Honestly this isn't really that far in advance. If you sent STD's which I hope you did if you have a lot of out of town guests then they will know to book hotel rooms. If I was a guest going to an out of town wedding in May my room would be booked by now.
Depending on your area, you can list Airbnb rentals for your guests, or rent a large Airbnb house for them all to stay in yourself. Otherwise, it might just be best to forgo the hotel block and let them handle their own arrangements. Another option is to offer spare rooms in your families' homes.
I don't think that it's far in advance...unfortunately. Hotels get booked very early. I already made my hotel block back in November, and at that time it was nearly almost a year away! At this point I would block off the hotel that you mentioned just so there's something available for your guests. People will make their own decisions. If they don't like the look/rating of the hotel they can choose their own accommodations instead.
So basicially what I'm hearing is this is our fault for waiting too long. Between Christmas and moving and new jobs we had to put planning on hold for a while, so this was honestly the soonest this was ever going to get done anyways. We don't have a ton of out of town guest, so we didn't do STDs, but it's a little bit of a drive from home to the venue so I'm anticipating some people will want to stay. But invitations don't go out for another 2 weeks so no one is even looking at hotels yet. Everyone I've talked to is flabbergasted hotels are booked already, it's so unusual for this area
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I think what everyone is trying to say, for future brides, is that you should block hotel rooms as soon as they let you. We blocked ours as soon as we had a venue, so about 8 or 9 months out. There's always a risk of hotels selling out.
If you don't have many people coming in from out of town, don't stress over it. You said the hotels have a few rooms, your guests will find somewhere to stay. Check this off your list and move on to the fun stuff! ☺️
Middle of May is most HS/College graduations, which bring in a ton of people (even to the smaller cities around). We're not doing a hotel block because the closest one is about 30 minutes from our venue - then after that there would be tons about another 15 minutes. We don't have a ton of out of town guests, but we're having the wedding at a time when they'd be able to leave by 9 even and still get home by midnight if they wanted to go on home.
From your profile, it looks like you are from upstate/western NY. As someone who spent a LOT of time in that area - hotels fill up super fast. It is prime graduation and prom season as well as the start to summer vacation time.
To put it bluntly - yes if you wanted a hotel block then you screwed up by not taking care of this last summer or at the very least when you booked your venue. But realistically, if you don't have a lot of out of town guests, then you don't need a hotel block so it isn't a big deal. Just list the hotels in the area on your wedding website and guests will figure it out. I love hotel blocks because it makes my life easier, but I am certainly capable of booking a hotel room without one. Hotel blocks are not a necessity. You could look into some AirBnB's, or if you are thinking about having an after party with a few friends - just let them know to book at a certain hotel ASAP.
Also, these hotels may have rooms available - just not rooms that they will set aside in a hotel block. My FH has a high enough Marriott rewards membership where he is guaranteed a room as long as he calls at least 24 hours in advance and most hotels leave a small number of rooms set aside to open for booking closer to the date.
I just told people where it was going to be and either bring your camp trailer or book a room. as my house and camp trailer are already being used for people that are either in the wedding or are from back east. (as Im in Oregon)
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