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Cooper
Beginner June 2021

No Emergency Clause in Coordinator Contract

Cooper, on October 23, 2019 at 4:49 PM Posted in Planning 0 5
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Hi all, I've picked a coordinator and she seems great! She's also a preferred vendor of our venue and has some great experience. In reading over her contract, there is only a cancellation clause in regards to me (client) stating that we lose the retainer that holds the date (20%) less any extra fees incurred up to then in services (totally fair). However, there is no clause whatsoever outlining what happens if she cannot perform her services for whatever reason (illness, etc). In our call, I asked and she clarified that her assistant would take over and get their own assistant, and I've asked her just now to confirm this in writing (email). Along with asking what would happen if both aren't able to make it.

Is not including a clause like this a red flag? Everything else seems normal. There's also a standard force majure clause that covers both of us saying neither party is liable in an act of God, but its not very specific. Hellllllppp I hate contract verbage!

5 Comments

Latest activity by Kari, on October 25, 2019 at 5:17 PM
  • Lauren
    VIP February 2020
    Lauren ·
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    Our photographer was the only one that included what happened if she couldn't perform the services in her contract (she'll find a suitable replacement). For everyone else, I just asked them to confirm they could find someone else (or if not, what would happen). Everyone else agreed to find another person for me if they couldn't perform the service. Just make sure you get it in writing! I don't think it's a red flag.... for my vendors, I think it was just something they may have forgotten to include because everyone was more than willing to agree to it.

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  • Cooper
    Beginner June 2021
    Cooper ·
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    You're right, I'm just being overly worried Smiley smile I have complete faith that she will do a wonderful job! Contracts in general can just be so stress-inducing, because they outline what happens in the worst cases.

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  • Jennifer
    VIP August 2021
    Jennifer ·
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    You are totally within reason to request that in writing, and it would be smart to! Smiley smile

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  • Sinéad
    WeddingWire Administrator January 2025
    Sinéad ·
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    Hey Cooper!

    I totally agree with the pps that you should simply ask her to confirm in writing that her assistant will assume the role if she is unable to. It’s completely understandable that you were worried about it, but it definitely isn’t a deal-breaker. Although it’s worth it to put your mind at ease!

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  • Kari
    Master May 2020
    Kari ·
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    I would agree with others. Not a red flag but an important question to ask and I'd definitely want that answer in writing.

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