Here's What's Going On.....
So, we're looking at booking cabins, as the destination is Gatlinburg, TN.
Due to the needs of some individuals we have to rent two cabins to accommodate despite having extra space. Two of them in wheel chairs and two to three others cannot handle stairs. We couldn't find one cabin that fit all of our needs. They're identical and right next to each other in a secluded part of a "resort" that's a collection of cabins but there's not a hotel close and we're planning to either get married at the cabins or a small outdoor venue. The reception would definitely be at one of the Cabins.
My mom is very set on tradition and only paying for those that are in the wedding and immediate family to stay but says that any guests who wish to take advantage of the extra space can if they contribute to the cost (like 50-100 a room depending on final costs). I have mixed feelings about this but worry if I argue the point she will refuse to help at all. However, I don't see the point of essentially having wasted rooms that could be put to use by others.
Note: No one would be sharing a room with anyone they don't know either way. Any spaces with multiple beds would be offered to well-acquainted individuals such as a couple with children to maximize the space. The lodging is about $6.6K checking in the day before the wedding, checkout two days after so there's a day for everyone to enjoy Gatlinburg.
What's the Solution?
1. Do we charge a small amount? Should we even consider charging guests for a space that we're going to have to pay for either way?
2. Do we just eat the cost and allow all of our guests to stay for free since they are coming very much out of their way (4 hours or more on average, some even out of state to attend) for their troubles but note that lodging will be limited and at a first come, first serve basis? If so, how do I go about convincing my mom that letting them stay free of charge is justified for taking the time out of their day to celebrate with us?
Note: Staying at the lodging would not impact their ability to attend the event nor would any payment be asked of them if they chose not to stay in said lodging. However, due to the number of people in our families and aforementioned disabilities smaller lodgings or further apart lodgings are not an option without being a ton of stress for me on the big day.
Any suggestions you have are greatly appreciated.
