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Gen
Champion June 2019

Let's get organized!

Gen, on July 31, 2019 at 2:43 PM Posted in Planning 0 9

With so much to keep track of throughout the wedding planning process, it's so important to have a system (or multiple systems!) for staying organized! My methods of choice were:

-A binder, with tabs for each vendor, where I would keep track of contracts, relevant emails (like where they provided information or answers to my questions), receipts for payments, hotel reservations, etc.

-A shared Google Sheet document with my husband with our to do list. My stuff in pink, his in blue, and shared in black. During the last 2 months I actually turned it into a calendar where I listed specifically what had to be done each day.

-A giant storage box, with anything and everything wedding related--guest book, signs, extra invitations, thank you cards, stamps, my veil, a glue gun and other craft supplies, etc. It was so nice to never lose track of all the miscellaneous wedding items... it was a very full, very messy box, but EVERYTHING was ALWAYS in there.


How are you all staying organized throughout the process? Share your tips!

9 Comments

Latest activity by Michelle, on August 1, 2019 at 11:29 AM
  • M
    Legend June 2019
    Melle ·
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    I did the same. My pouch where I had all the receipts and documents was messy too aha but at least they were all in one place
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  • Cristy
    Master May 2021
    Cristy ·
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    I'm doing the same, with a big binder to start--keeps getting bigger! I need to look at this Google sheets to see if I can figure it out. I'm computer savvy, but I've never been good with spreadsheets (Excel is my enemy!! lol)

    I love he big box idea!! My supplies keep growing, as we get closer, and start working on more and more projects, but everything is literally strewn all over my little house, and it's getting hard to keep my 2 year old granddaughter out of everything! If it was contained in a box, it would make life easier--even if it was a messy box! So, thanks for that tip!

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  • Kelsey
    VIP September 2020
    Kelsey ·
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    I have a binder that is divided by tabs that I made at work. Then clear sheets to keep contracts in. Along with emails that i have been printing from each vendor. I don't have the google Docs going, but I do have an excel sheet w/ the guest list and addresses on it. I also have a tote of stuff in our 2nd bedroom right now that has a bunch of wedding stuff in it. But it's kind of exploded. I need to bring in my other tote from my garage.

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  • Kelly
    Champion October 2018
    Kelly ·
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    This is one of the reasons I was grateful to have a wedding planner because I didn’t have to keep track of anything! But these are all great ideas.
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  • WinesandWhiskey
    Devoted September 2019
    WinesandWhiskey ·
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    I have my trusty wedding binder with tabs to keep it organized. At this point it is SO full lol I also love having something in paper so everything digital like contracts, receipts,checklists, guest lists, etc, I keep a digital and paper copy. It's a little redundant but I don't care at all. Plus I have all of my decor packed and organized in boxes with so much labeling! My spare room is just boxes at this point, but everything is easily identifiable and organized for easy setup the day of! It would've been nice to have a planner to help with some of my social anxiety, but honestly I've felt so rewarded doing it all myself (with FH help of course)

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  • Danielle
    Expert March 2019
    Danielle ·
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    Everything on Google Drive. I had spreadsheets for my lists (To Do, guests, budget) and I kept e-copies of all correspondence, contracts, etc. This way I could access everything from wherever I was...home, work, phone, mom's house, etc.

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  • Courtney
    Master December 2019
    Courtney ·
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    Great minds think alike. Smiley laugh

    Binders for each vendor/category with contracts, receipts, and pictures. (I'll be packing this on wedding day).

    Flash drive and saved emails for digital copies.

    2 Rubbermaid containers with centerpieces, small décor, and attire.

    2 large totes full of bridal party gifts.

    I just need December 6th to get here so I can pack it all into my car lol.

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  • Lisa
    Devoted October 2020
    Lisa ·
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    Organization is one of my strong suits, and I almost obsess over it. Excel is probably my favorite tool to use for planning! I have tabs that breakdown budget, guest list, to-do list, day of timeline, notes, etc.


    In my computer I have folder for wedding stuff; in that folder are sub-folders for each vendor. I saved all the details/information packets that I have filled out or need to fill out. I also keep a digital copy of all invoices/receipts/proposals in these folders.


    I also have in my email inbox a wedding folder with sub-folders for each vendor. I keep all our correspondence in this folders.


    Lastly, I have a binder that I keep hard copies of original contracts and up-to-date copies of the details/information packets. I only update those if something major changes.

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  • Michelle
    Devoted October 2019
    Michelle ·
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    I had google sheets at one point but at the beginning of the planning process i got sooo mad at fh that i threw everything away and told him there wasn't going to be a wedding lol

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