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Just Said Yes June 2024

How to ask for a room block?

Elizabeth, on January 28, 2023 at 2:35 PM Posted in Planning 1 7

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My venues a resort that hosts 2 weddings and sometimes an event in a day. Currently we’re the only wedding/event. They offer a 10 room courtesy block that they claim you can re-up. In research, I’ve heard they refused to re-up a couple due to there being another wedding and other brides said the rooms sold out 2 weeks to coming available(you can book a year out). Another bride said she was refused a 30 room block and a 4th bride said they just gave her a link to discounted rooms 11 months from her date(it’s the new thing hotels are doing so guests get discounted rooms without an attrition block)

We have 160 guests and everyone coming will want to stay. I need to email my coordinator and ask for a block. What do I say? We just told family and everyone is already asking when they can book rooms at a discount.

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7 Comments

Latest activity by Elizabeth, on January 30, 2023 at 9:16 PM

Super October 2023
Alyssa · on January 29, 2023 at 10:58 AM
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Can't you just ask them for a larger room block? How many rooms does this venue have? 160 guests is a lot, you'd need at least 50 extra rooms. Do they have enough for that and the other wedding guests?

If they are unable to extend room blocks then I'd suggest people get hotel rooms rather quick so they don't run out.
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Just Said Yes June 2024
Elizabeth · on January 29, 2023 at 12:21 PM
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We’re actually inviting 155 but will definitely get less. There’s about 150 rooms and 20 condos. I was thinking I’d ask for 25-30 to start.

So far there’s no other wedding or event. The other ballroom is much smaller with no outdoor space so not as desirable.
I planned to email her and see but wasn’t sure how to ask her. In convos with other brides they denied requests saying they could just re-sign contacts for 10 more rooms, which I would do but they’ve denied brides 10 more rooms(they didn’t even re-up)
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Super July 2022
Shannon · on January 29, 2023 at 12:47 PM
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I would request a 30 room block to start for that amount of guests. For our wedding we had a block and some guests didn’t stay and some stayed at other hotels due to discounts/points. You’ll also most likely have some declines.
The way ours worked is they gave us a courtesy block and held rooms up until one month prior to our date. Then, they are released to the public. I made sure to note this in our invitations that reservations need to be made by xx date. With courtesy blocks, you are not held accountable for paying for rooms.
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Just Said Yes June 2024
Elizabeth · on January 29, 2023 at 8:36 PM
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They do a 10 room courtesy block and say you can keep signing a contract to add 10 more rooms but they denied a bride after the first courtesy block filled up, claiming they had a second wedding. I planned to have everyone book when rooms become available but I think the block has discounted rooms so I wanted to offer them to our guests.
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VIP August 2021
Michelle · on January 30, 2023 at 8:08 AM
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I understand you want your people to get a discount, but you can't control how fast guests will book their flights or accommodations. Most don't know their summer 2024 schedules to RSVP to you now. If guests miss the 2024 booking deadline, they can google alternatives.
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VIP October 2022
Paige · on January 30, 2023 at 1:15 PM
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Are there other hotels or AirBnB options nearby? We invited about the same number of people, and I think we just filled our 10-room courtesy block. Plenty of guests stayed at other hotels and some just drove home. Guests generally can figure out how to book their accommodations even if they have to resort to plan B, C, D, etc., so I wouldn't worry too much over hotel blocks.
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Just Said Yes June 2024
Elizabeth · on January 30, 2023 at 9:16 PM
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I get that and it’s on them if they don’t book when I tell them to, but I planned to just send out a group text to family and let them know to book asap. I know my family and my moms friends all want to book the day rooms are book-able. Our venue is 2 hours from everyone and we’ll have open bar so I’m betting majority of people will want to stay. I’m more so wanting the discount that comes with the room blocks. I think it’d be nice to offer our guests a room discount per night.
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